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Qal presentation
1. QAL BOOK FAIR PLAN 2014
Presented To:
Bhatti
Bashir Ahmed
Presented By: Sher Afzal Malik
MPhil (Lib. & Info. Sci.) 2nd Semester 2013
MINHAJ UNIVERSITY
2. QAL INTRODUCTION
Established
Punjab
on 25th December, 1984 under
Government
Educational
Training
Institutions ordinance 1960
Research
and Reference library
Classical
architecture building constructed in
the mid 19th century during the British Rule
3. QAL INTRODUCTION
Lawrence
Hall was built in 1863 and
the Montgomery Hall in 1866
Total
area of this monumental building
is 33000 sq ft
Covered
area of both basements is
34000 sq.ft
12. MANAGEMENT
Board
of Governors headed by the Chief
Secretary, Punjab.
DGPL
Chief
is ex-officio member/Secy of the Board.
Librarian is the Administrative Officer
15. QUAID-E-AZAM LIBRARY
BOOK FAIR
Official
Name
Quaid-e-Azam Library Book Fair 2014
Purpose
To inculcate reading habits in the Society.
To promote education, reading culture and
learning
To purchase latest books for libraries to
facilitate its members with current literature.
18. Sponsorship efforts
Different
institutions will be contacted
for getting sponsorships, like
Pepsi, Coca Cola, Hilal Foods, Shezan
Bakers, Nestle, Gourmet Bakers, Uni
Lever Pakistan, Nemat Khana etc.
Venue:
Quaid-e-Azam Library Bagh-e-Jinnah The
Mall road, Lahore.
19. Venue location
Front
road excluding garage area (Both
sides of the road were used for setting up
stalls.
Roof Tops of both basements
Around 100 stalls were set up
Roof Tops were reserved for Importers
Group.
20. Duration of Book Fair
Four
days - from 03.10.2014 to 06.10.2014
Timings:11:00 a.m. – 08:00 p.m.
Opening Ceremony
Opening ceremony will be held on 03.10.2014
at 04:00 p.m. Secretary, Archives and
Libraries Department, Govt. of the Punjab
will be the chief guest.
21. Participants of Book Fair
Library Members
Civil Society
Senior Citizen
Electronic & Print Media
Children
Booksellers
Publishers
Govt. Institutions
Private Institutions / NGOs
A meeting with publishers /
booksellers will
be arranged for the arrangement of Book
Fair.
22. Stall Size
15
x 18 sft
Booksellers will be allowed to acquire more
than one stalls on additional payment.
Stall Charges:
Booksellers
Rs.15,000/Publishers
Rs.15,000/Govt. Institutions
Rs. 15,000/NGOs / Private Institutions Rs. 15,000/Some relaxation will be given to Govt.
Institutions and Individual writers.
24. Facilities From QAL
All
possible facilities will be provided to
the participants.
Library will provide free of cost space.
A caterer will be hired for making
arrangements.
Expenditures on electricity, tents,
furniture, fans will be beard by the library.
Each stall will be provided with free
electricity, 4 tables, 2 chairs, 1 pedestal
fan and 2 bulbs
25. Other Events
A
seminar on “Role of Libraries in the
Development of society” will be held First
day of the Book Fair. on 03.10.2014 at 11:00
a.m.
Director General Public Libraries
Punjab/Secretary BOG, QAL will preside
over the Seminar.
President PLA and Secretary General,
Pakistan Library Association will be key
speakers. Govt. Model Town Library, Lahore.
Will Organize the seminar. Around 100
librarians will participate in the event.
26. Other Events
Speech
competition on “Our Social
Values” and “Kitab Eik Mahboob
Rahnama” will be held on 04.10.2014 in
which students of prominent schools will
participate. Cash prizes will be given to
Ist, 2nd and 3rd positions. Shields and
certificates will also be award to students.
27. Other Events
Painting
competition among the children
will be arranged by Deputy Director
PLF on 04.10.2014 at 11:00 a.m. in which
students of prominent schools will
participate. Prizes will be given to 1 st, 2nd
and 3rd position holders. The shields and
certificates will also be awarded to
students.
30. Other Events
Teachers
day will be organized by the Chief
Librarian, Punjab Public Library in Iqbal Hall of
QAL on 05.10.2014.
Secretary,
Archives & Libraries Department,
Govt. of the Punjab will preside over the
function. A number of teachers from various
institutions will participate in the function.
Director
General Public Libraries Punjab, DPI,
Schools, Govt of the Punjab,DG National Library
of Pakistan, shall key speakers.
32. Other Events
Launching
ceremony of a book titled “kab raj kare gi
khalq-e-khuda” written by a renowned journalist Mr.
Saeed Aasi was held on 06.10.2013.
34. Other Events
A
colorful ceremony of recitation of
National Anthem will be celebrated by the
hundreds of children of various schools,
families and staff in presence of, Federal
Minister for Information & Broadcasting and,
Director General (PL)/Secretary, BOG,
QAL. A banner holding slogan of “Pakistan
ke tamam buhranon ka hal,Kitab say Dosti”
and balloons will be hoisted in the air.
Participants will be served with juices and
toffees.
36. COMMITTES AND THEIR
FUNCTIONS
Fowling
committees will be constituted to look after
the affairs of the fair.
DGPL / Secretary, BOG, QAL
Chairman
Chief Librarian, Punjab Public Library
Member
Chief Librarian, QAL.
Member
Director, DPL
Member
Deputy Director, PLF
Member
Senior Librarian, QAL
Member
Sr. Librarian, PPL
Member
Librarian Govt. Model Town, Library
Member
37. Book Fair Organizing Committee
of QAL:
Chief Librarian
Senior Librarian
Librarian
Assistant Librarian
Admin. Officer
Computer
Programmer
Security Officer
Care Teker
Account Officer
(Convener)
Member
Member
Member
Member
Member
Member
Member
Member
38. Responsibilities of the
Committee
Overall
supervision and planning of the fair
To make arrangements for inaugural ceremony
To contact booksellers, publishers for
participation in the fair.
To invite literary figures to visit the book fair
To coordinate with Police and Bagh-e-Jinnah
Administration for organizing book fair.
To get sponsorship of different institutions.
40. Responsibilities
To print invitation letters, pads, banners, posters, streamers and
other publicity material.
To dispatch invitation letters and other publicity material.
To publish news in the press and contact print, electronic and
social media for coverage
of the fair.
Photography and video production of events.
To prepare gifts / certificates/ souvenirs for staff and participating
booksellers.
Book launching ceremonies free of cost by the publishers and
writers
To recommend honoraria to poets
Each booksellers shall contribute towards publicity material with
QAL and his own monogram
Any other duty assigned by Organizing Committee
42. Refreshment and Catering
Committee:
Responsibilities
To arrange drinking water and
refreshments for guests, participants of the
events
Refreshments/lunch for staff
To arrange catering, furniture for stalls and
other related things.
Any other duty assigned by Organizing
Committee
43. Book Selection Coordination
Committee:
Responsibilities
To
coordinate with the Book Selection Committee
and approved subject specialists for selection of
books.
To make lists of the selected books
To receive books and duplication checking
To Prepare lists of selected books
Prices verification
Negotiation with book sellers for maximum
discounts
Minimum 20% discount shall be obtained
Any other duty assigned by Organizing Committee
44. Reception and Registration
Committee:
Responsibilities
Reception
of booksellers and dignitaries.
Allotment of stalls
To coordinate with Accounts Committee
To contact booksellers for registration of
stalls.
To get remarks of visitors in the visitors’
book about the fair / library.
Any other duty assigned by Organizing
Committee
45. Accounts Committee
Responsibilities
Registration
of participating booksellers
To maintain record of receipts and expenditures
To receive stall charges from the participating
booksellers and other institutions and individuals.
To make payments to caterers with the approval
of Chief Librarian
Any other duty assigned by Organizing
Committee
46. Security/Cleanliness
Committee
Responsibilities
To
make security arrangements for the stalls
24 hours
To make duty roster of/ Sanitary Workers
security staff
To contact Police department for security
arrangements.
To coordinate the security staff of Bagh-eJinnah regarding parking facilities to visitors.
Any other duty assigned by Organizing
Committee
47. Electricity Committee
Responsibilities
To
make arrangements for continuous
supply of electricity.
To change over switch in load shedding.
To maintain continuous supply of
electricity at each stall.
Any other duty assigned by Organizing
Committee
49. Press Coverage
TV
channels telecasted programs.
Different newspapers published news and
articles in their newspapers.
Press clippings have been arranged and
are available in the library.
51. Book Fair Advertising
advertising!
Fliers and posters can be put up
in local bookshops, libraries, community
centers, and grocery stores about a month
before the event, and again a day or two
before your book fair is schedule to take
place. Your fliers and posters should be classy
and attractive, possibly incorporating some
appropriate images from sites.
52.
53. Book Fair Advertising
They
will need to include all of the
relevant information people need to
know about your event -- who it will
benefit, why you're holding it, who's
hosting it, when and where it will be held,
etc.
54. Local Media & Print Media
You
may also want to contact your local
media as a way of advertising your event.
Place a notice or advertisement in your
local paper's community calendar to let
people in the community know about your
book fair.
55. Local Media & Print Media
Area
radio stations may be willing to run
public service announcements for you, so
be sure to get in touch with them as well.
Finally, prepare a press release, and send it
to editors, reporters, book reviewers,
education representatives.
Book fairs can be complicated affairs, but
with proper planning and a lot of hard
work, they can be a great way to promote
your library.
56. Benefits of Hosting a Book Fair
Book
fairs give children a motivation to
read by offering them a wide selection of
books to choose from that they can look at
before they decide to buy.
Our book fairs give them an even bigger
selection because we get quality literature
from many different publishers.
They help raise money for the library and
reading programs. This can greatly help if
you, like many schools, have experienced a
budget cut in your school library.
57. Benefits of Hosting a Book Fair
They
give parents and kids an opportunity
to pick out and read books together. This
increases the likelihood that they will want
to continue reading.
They give you the chance to instill a love of
reading that lasts a lifetime.
They give teachers a chance to see and buy
books they might want for their classroom.
We offer these teachers and students
discounts during the book fair as well as
after.