1. Tendering in Construction
A Background

2. Session overview
 Background
 Roles & Responsibilities
 Tender Process
 Good Practice in Aconex
 Questions

3. Background
 What is Tendering?
 Process of competitive bidding based on a defined scope of works
 Objectives of Tendering
 Achieve value for money (cost, quality, innovation) in a fair and
equitable manner
 Influencing Factors
 Economic Climate
 Budget
 Program
 Resources
 Quality of Documentation

4. Project Lifecycle – Main Contract Tender
Evaluation
Inception
Design
Master planning
Design Development
Implementation
Feasibility
Contract Documents
Tender & Contract
Schematic Design Operation
Construction
Facilities Management
Handover &
Commissioning
Asset Management
Defects Liability
Period

5. Roles & Responsibilities
Project Role Key Participants Key Responsibilities
Client Client Project Manager Award Contract
Project Manager Project Manager Prepare documents
Assistant PM Manage process on client behalf
Evaluate and recommend contract award
Negotiate contract
Lead Consultant Senior Architect Manage and coordinate documentation
Prepare addendum responses
Cost Consultant Quantity Surveyor Prepare pre-tender estimate
Evaluate submissions
Consultant Senior Engineer Prepare documentation
Provide addendum responses
Main Contractor Senior Estimator Commercial Create packages from documents
Manager Manage distribution of packages to subcontractors
Building Manager Evaluate project risks (commercial and construction)
Cost Planner Submit
Subcontractor Estimator Prepare and submit price based on documents
Suppliers Estimator Submit supply costs of goods & materials as per documents

6. The Process
Pre-Tender
Expression of
Interest (EOI) Tender
Tender Documents
Call Tender Evaluation
Tender
Tender Opening Award & Contract
Tender Addendums
Tender Evaluation Preferred Tender
Close Tender
Tender Interviews
Tender
Recommendation

7. Good Practice - Aconex
Tender Transmittal Tenders Module
 General  General
 Transmittal type that can be created  Specific module designed to manage
from Documents Module or New Mail overall tender process
 Pro’s
 Fully history through event log and  Pro’s
mail thread
 Easy to use
 Recipients from other orgs can not see
 Once all functions have been released,
who else received (auto bcc)
all tender process can be managed
 Documents can be packaged together from one area
using Attributes to manage distribution
 Streamlines any Addedum that may be
to multiple people
required
 Con’s  Includes Lock box facility
 System volume restrictions may
impact number of docs that can be
 Con’s
attached  Not all functions are operational to
date
 Manages only distribution of
information. Not full tender needs.
 Recipients need to be on Aconex to
ensure delivery of documents

8. Thank you
Questions?
Abu Dhabi Investment House Faithful & Gould Multi Development Aedas Foster and Partners Multiplex AJES Gammon Nishimatsu Arif and Bintoak GHD Global
NRY Architect Atkins Grocon Ove Arup & Partners Australand Hassell Page Kirkland Partnership Bates Smart Hongkong Land Robert Bird & Partners Baulderstone
Hornibrook Hsin Chong ROK Buchan Group HWO Architects Taisei Capita Symonds ING Real Estate The Cox Group Capitaland Itochu Turner & Townsend Clifton
Coney Group Kajima Vietnam Land SSG Confluence Laing O'Rourke Wates Group Cyril Sweett Larsen and Toubro WDA Architects Davis Langdon & Seah Las Vegas
Sands Woods Bagot Dragages Levett and Bailey Woolworths Dubai Sports City LTW WSP Group Dubai Metro Mainzeal WT Partnership Emirates Sunland MKM
Commercial Holdings Airport Authority Hong Kong InterContinental Hotels Qantas Australia Pacific Airport Management Macquarie Bank Ritz Carlton Building
Schools for the Future Mandarin Oriental Hotels Sydney Opera House Colonial First State Property McDonald’s Restaurants Taj Hotels Resorts and Palaces DFS
Group Melco Hotels And Resorts Tradewinds Hotels and Resorts Hyatt International Ocean Park Corporation Venus Assets Al Habtoor Connell Wagner Nui Phao
Mining Alcoa Earth Tech Engineering Mitsubishi Corporation Alinta Evans & Peck Mott Connell Babcock & Brown Global Offshore International OMV BHP Billiton
Global Process Systems Parsons Brinckerhoff Bilfinger Berger Hitachi Penta Ocean Bluescope Steel Hyder Consulting Straits Hillgrove British Gas India Jindal Steel
& Power Tanker Pacific Offshore Bulga Coal Maunsell Tiberon Minerals ChemOil McConnell Dowell Waterman-Gore CLP Engineering Meinhardt WorleyParsons
Connell Mott MacDonald MinCraft Consulting Xstrata Coal Grocon GHD Global NRY Architect Atkins Grocon Ove Arup & Partners Australand Hassell Page
Kirkland Partnership Bates Smart Hongkong Land Robert Bird & Partners Baulderstone Hornibrook Hsin Chong ROK Buchan Group HWO Architects Taisei Capita
Symonds ING Real Estate The Cox Group Capitaland Itochu Turner & Townsend Clifton Coney Group Kajima Vietnam Land SSG Confluence Laing O'Rourke Wates
Group Cyril Sweett Larsen and Toubro WDA Architects Davis Langdon & Seah Las Vegas Sands Woods Bagot Dragages Levett and Bailey Woolworths Dubai Sports
City LTW WSP Group Dubai Metro Mainzeal WT Partnership Emirates Sunland MKM Commercial Holdings Airport Authority Hong Kong InterContinental Hotels
Qantas Australia Pacific Airport Management Macquarie Bank Ritz Carlton Building Schools for the Future Mandarin Oriental Hotels Sydney Opera House
Colonial First State Property McDonald’s Restaurants Aedas Foster and Partners Multiplex AJES Gammon Nishimatsu Arif and Bintoak GHD Global NRY Architect
Atkins Grocon Ove Arup & Partners Australand Hassell Page Kirkland Partnership Bates Smart Hongkong Land Robert Bird & Partners Baulderstone Hornibrook
Hsin Chong ROK Buchan Group HWO Architects Taisei Capita Symonds ING Real Estate The Cox Group Capitaland Itochu Turner & Townsend Clifton Coney