3manager is a financial resource planning system that analyzes copying and printing operations to help organizations reduce costs and optimize equipment usage. It provides summaries of costs, potential savings from new purchases or redistributing devices, and procurement needs. Alerts notify users when areas like contracts, devices, or printing volumes require attention. Reports with key metrics are delivered regularly to keep management informed.

1. 3manager
Resource planning for copiers and printers

2. Introduction
3manager is a financial resource Can you cut costs by purchasing new equipment? - 3manager at a glance:
and how much?
planning system, developed to Know your exact costs, potential savings and
procurement needs.
manage the copying and printing 3manager helps you answering these questions by
analyzing the consequences of your intentional Manage your contracts with ease.
operation, completely independent of actions, securing you the most optimal basis for Streamline your operation with ongoing analysis.
manufacturer brands. decision making. Real-time access to important information.
Respond rapidly to changes.
Accurate information about your copying and printing Many IT departments are finding out that the cost of
not having a system—or the wrong system however, Plan your budgets based on concrete information.
operation is important at any time. Getting the right
information at the right time, has never been more can be very high. Cut costs and save time!
critical, when decisions are made about
With 3manager in place, you can eliminate many of
procurements, cutting costs and how to optimize.
the costs associated with copying and printing.
For more information please visit www.3manager.com
How will the future where you can join one of our web seminars, or book
a personal presentation.
look like if...
What will the consequences be, if you re-distribute
your equipment internally- economical as well as
postponing future procurements?
Introduction to 3manager Page 2

3. How to get the most
Devices With 3manager, all critical data is only few clicks
Follow the utilization of your equipment, and how to away, and within seconds you will know the
optimize with inventory management. economical consequences when purchasing new
out of your copying devices or consequences in hardware utilization and
Consumption “end of life” when re-arranging existing devices.
and printing Track expenses and page printed.
operation! Reporting
Summary
Automatic reporting with 3manager summary and
3manager helps organizations reducing costs and consumption.
The right device for the right working load.
visualizing their true buying needs. To achieve this, Alerts
Know the consequence before you initiate actions.
3manager offers the following functionalities: E-mail notifications when areas in the operation needs
attention. Know your potential savings up front in total as well
pr. department and device.
Economizer
Find out if you can save money by purchasing new When economical information is entered in Know your true buying need.
equipment. 3manager, you can begin analyzing how to optimize.
Postpone procurements
Maybe the right solution is to purchase new devices, Cut costs and save time.
Optimizer
even though the existing equipment is only 2 years
Find out if how well your devices are utilized and if you
old!
can postpone procurements and save money buy re-
arranging equipment internally.
... or maybe the right solutions is to re-distribute
Environment existing devices, with the purpose to create a better
See how you affect the environment. balance between usage, economy and device
utilization.
Contracts
Monitor and control legal agreements with ease.
3manager functionality Page 3

4. Buy new models, re-
With these data, decision making will be a lot more Economize / Optimize summary
easy and time saving.
Know your potential savings when purchasing new
arrange existing Often as purchaser or supplier it is difficult to gain a
prompt overview of where to put your effort.
equipment.
Detailed information about which new models should
copiers and printers The purchaser is measured by his savings and the replace old devices.
supplier wish to increase his sale. Know how you will affect the budget and hardware
or do nothing? Now, with just a few clicks, you can be provided
utilization when re-arranging devices internally.
with analytical data, which required both hours and Find out how to postpone future procurements.
3manager “economizer” and “optimizer” help you
resources in the past. Extend “End of life” of the devices by maintaining
securing the most profitable copying and printing
balance between load and capacity.
operation.
Know your savings per: Find out which purchasing agreement is the most
With the build in intelligence, 3manager will analyze optimal for your company.
the consequences of your intentional actions, Total
Page 1
whether you intent to make new procurements or to
Department
re-arrange existing equipment.
Device
Buy new models
Re-arrange
Do nothing
Economizer / Optimizer Page 4

5. How does your
3manager visualizes your kWh consumption and Environmental information:
CO2 emissions completely, as well as pr. contract,
branch, department and unit. How green is your service agreement?
copying and printing How many devices are online 24 hours per day?
affect the How much can you reduce CO2 by switching devices
of after working hours.
With the intuitive environment-dashboard, you will
environment? always have an overview of your environmental
behavior within your copying and printing operation.
Which department is the most green?
Which unit are polluting the most?
Are we increasing or decreasing C02 emissions?
Understand how your copying and printing operation
With a glance you can find out, if you are moving in
affects the environment, in an intuitive and user-
the right direction, becoming more green and more
friendly graphical overview.
focused on the environment.
Focus on the Environment Page 5

6. Manage lease and
Types of agreements available: Period and residual terms
Lease + service Cost per quarter
service agreements Service Outstanding debt
with ease. Rental Digital copy of the contract
All-in
Contract management helps you to take control of all Ad-hoc agreement Summary
your financial and service agreements, securing
optimal utilization and a profitable operation. Monitor your contracts online.
Besides giving you a complete overview of your When contracts are entered in 3manager and the correct
Follow usage per contract.
equipment is assigned to the contracts, you can begin
contracts, you will also get insight of 2 important
managing your contract resources and always have the Easily check your service invoices.
areas:
following data a few clicks away:
Get notifications by e-mail when contracts
needs to be terminated.
1: Environmental affect:
Contract number
How “green” the contracts are, by monitoring the usage in Get notifications by e-mail when contracts are
page printed, KwH and CO2 emissions. Contract type not utilized satisfactorily.
Department Find out if hardware capacity is in balance with
actual need.
2: Hardware utilization Start date
How well the equipment is utilized and how well the
Devices pr. contract
procurement meet the demands. (Balance, over- or under
capacity) Page printed divided per contract
Utilization rates
Contract management Page 6

7. Track pages printed,
Track the usage in pages printed, service costs, Tracking options:
KwH consumed and CO2 emitted in the
organization divided down per: Mono / colour pages
costs, KwH Service costs
Total
consumed and CO2 Contract
KwH consumed
CO2 emissions
emitted. Branch
Tracking pr. total, contract, branch,
Department
department and unit.
3manager keeps track of your usage and service Device
Tracking per 30 days, 90 days, Year to
costs. date and within specific range of dates.
With the “Usage per contract” its easy to double Track usage per month, 90 days or Year to Date, or enter
check service invoices, or with the “Usage per the period of time in which you wish to know the usage
department” even more easy to plan budgets per and costs.
department.
Consumption / tracking Page 7

8. Respond rapidly to Alerting areas: If a copier has a higher utilization than 95%, or a contract
has a minimum volume with a higher utilization than
100% you want to be alerted.
changes and
Contracts
Upcoming terminations and poor utilizations. 3manager monitor the copying and printing operation
continuously.
negative trends with Devices
New equipment registered, poor utilization and
the built in alert outdated reporting.
Alert summary
functionality. Volume
Significant increase in page printed.
Get notified when areas in the copying and
printing operation aren´t optimal.
Multiple recipients of e-mails with
The alert function helps securing a profitable Expenses notifications.
copying and printing operation by setting up “Rules Significant increase in service costs.
of profitability”. Automatic reminders of alerts.
In other words, when areas in your copying and Actions Online overview of all alerts.
printing operation aren´t optimal, a notification is Multiple recipients of alerts. IT-departments,
contract departments or service departments... Be proactive and not reactive.
sent by e-mail.
You decide the level of tolerance with
percentage. For example:
Proactive alerts Page 8

9. Complete overview of
Ought you to redistribute internally and thus In addition following information can be added
postpone new investments by ensuring that capacity manually:
and usage patterns match?
your devices and
Link to contracts and departments
Intuitively and user-friendly Equipment Outline Detailed information about location
provides you with information which will enable you to
status. make the right decisions.
Important information regarding the particular device.
Uploading documents.
Following information is retrieved automatically from
Device management gives you an immediate
the copiers and printers on the network:
overview of all copiers and printers registered in the Also, every meter reading is logged and can be
different network, just as old and no longer active retrieved by visiting the meter reader log.
devices can be found via the system log. Model information
Besides providing all basic information concerning Serial number
the equipment, 3manager will notify you about the Mac address
utilization of the equipment.
IP-address / printer name
Are smaller printers employed to a higher degree than
Counter information
larger devices which run idle and wait?
Device management Page 9

10. A complete overview
Number of devices (MFD+printers) Reports available:
Device utilization
3manager summary
delivered directly to End of life
Quarterly operating status
Usage (colour + mono)
your inbox! Contract information (Utilization) Consumption report
30, 90 days - Year to Date or fixed dates.
Fixed costs (Lease, rental, all-in)
3manager keeps you up to date with the different Variable costs (toners, service) Meter reading
reporting possibilities. How often you would like to Send PDF, XML or CSV reports directly to your
Total costs
receive reports and what types is completely up to service vendor automatically.
you. Besides the summary reports, you can configure
3manager to send meter reading reports directly to
The most important report is the “Summary” which
service providers in PDF, CSV or XML format.
updates you in one great overview containing the
following information:
Reporting Page 10

11. www.3manager.com
IT-SAS (Europe) Ltd.
As a Value Added Partner and Center of Excellence for 3manager, we build on
more than 25 years of experience in designing and delivering innovative business
information management solutions for a wide range of national and international
organisations.
As
Our expertise includes knowledge about Capture, Managing, Transforming,
Storing, Distribution and Output of business information, for mission critical
environments and we specialize in IT architecture, Business processes analysis &
optimisation, Project management, Solutions design & implementation.
info@its-a-solution.com
Tel: +44 208 123 9699
3manager Page 11