Presentation given at EICS 2016, 8th ACM SIGCHI Symposium on Engineering Interactive Computing Systems, Brussels, Belgium, June 2016 ABSTRACT: Despite major advancements in digital document management, paper documents still play an important role in our daily work and are often used in combination with digital documents and services. Over the last two decades, we have seen a number of augmented reality solutions helping users in managing their paper documents in office settings. However, since data is mainly managed at the application layer, the use of multiple document tracking setups results in fragmented and inconsistent tracking data. Furthermore, existing tracking solutions often focus on the tracking of paper documents in organisational structures such as folders or filing cabinets without taking into account the flow of documents across these organisational structures. We present the Document Tracking (DocTr) framework for unifying existing document tracking setups and managing document metadata across organisational structures. The DocTr framework has been implemented based on a user-centric requirements analysis and simplifies the development of interactive computing systems for personal cross-media information management. Paper: https://www.academia.edu/24987964/DocTr_A_Unifying_Framework_for_Tracking_Physical_Documents_and_Organisational_Structures

1. DocTr: A Unifying Framework for
Tracking Physical Documents and
Organisational Structures
Sandra Trullemans, Ayrton Vercruysse and Beat Signer
22/06/2016

2. Personal Information Management

3. PIM Solutions in Physical Space
DocuDesk - Everitt et al. 2008
DrawerFinder – Komatsuzaki et al. 2011
StackTop - Riemann et al. 2015
SOPHYA - Jervis and Masoodian 2010

4. Application
Contribution
DocTr
third-party applications

5. Exploratory User Study
11 participants
various professions
Interview
+
Introduction to tracking
design requirements

6. User-centric Design Requirements
R1 - Categories of organisational structures
R2 - Flow of documents and organisational structures
R3 - Custom metadata
R4 - Integration with third-party applications

7. Technical Requirements
R5 - Unlimited tracking setups
R6 - Integration with a PIM framework
R7 - Managing unique identifiers
DocTr
Integer
SIFT features String

8. DocTr Framework
DocTr
end user applications
tracking setups
GUI
REST
Interface
REST
Interface

9. DocTr Data Model
Integer matrix Integer
SIFT Tag
Integer matrix
Comparator
Integer
Comparator
Timestamp, List<Transactions>
Transaction 1 = “action, remove”
Transaction 2= “user, Bob”
source is a pile
targets are
documents

10. Tracking Setups
Registration
• which comparator to use
• new structure
Monitoring
• call to REST endpoints for
– update document log
– add
– remove
DocTr
Document
Management

11. Document Identification
Delegator Identification Mechanism
1
2
3
4
interface Comparator
public PhysicalObject compare(
Map<PhysicalObject, List<Object>> Object, );

12. Pending Pool User Interface
Desktop Side Panel

13. Document Browser

14. Evaluation Setup
T1
R T1
A T2
R
T3
R
T2
A
T3
A
T4
A
T4
R
T5
R
T5
A

15. Results
T1
R T1
A T2
R
T3
R
T2
A
T3
A
T4
A
T4
R
T5
A

16. Future Work
• Optimisation of identification mechanism
• User study
• Integration with third-party applications

17. Conclusion
DocTr
end user applications
tracking setups
GUI
REST
Interface
REST
Interface
Tracking of physical documents and organisational structures
Platform for future research on interactive computing systems

18. References
• S. Trullemans, A. Vercruysse and B. Signer,
DocTr: A Unifying Framework for Tracking
Physical Documents and Organisational
Structures, Proceedings of EICS 2016, 8th ACM
SIGCHI Symposium on Engineering Interactive
Computing Systems, Brussels, Belgium, June
2016
– http://beatsigner.com/publications/trullemans_EI
CS2016.pdf