Revamping the media center at Roan after careful evaluation of the research

1. Roan Elementary School Media Center Facility Plan
Media Specialist: Shauna Sanders
Media Assistant: Donna Pierce

2. Roan Media Center Profile
• Serves 450 students PK-5th
grades
• Serves 43 certified teachers, 16 classified staff members, and 2
administrators
• All students qualify for FREE lunch due to low socio-economic area
• Student population consists of:

3. Roan Elementary is located in a high poverty, inner city
area and is celebrating its 40th
year of serving the
surrounding community. The school was remodeled about
7 years ago, in which the media center gained major
improvements.

4. Media Center’s Collection

5. Roan’s Media
Center
Floor Plan Before
Revisions

6. We have two display windows into our media center. The
picture on the left shows the window on the main hall and the
picture on the right shows the window next to the front
doors of the school. These windows provide visuals of all we
have to offer to our patrons.

7. The entrance door to the library is located on the main hall next to
the main office. The circulation desk is the first thing patrons see
upon entering our media center, which provides quick, easy access
for returning materials.

8. Upon entering the media center, this is the view directly to the
right. These are all our VHS and DVDs, along with teacher
resources on the top of the shelf. This hallway also leads to
the back room that is used for our broadcasting of morning
announcements.

9. Directly to the left upon entering the media center is our
student reading area, along with our display table under
the window.

10. We have 7 computers next to the circulation desk for students and
teachers to use to help locate a resource. Roan Elementary also has a
computer lab, therefore, not many students actually use these
computers for research. These computers are only used for our Safari
program.

11. This is a view of our Everybody section, which boasts a total of 6, 589
volumes. We have more volumes in this particular group than any other
group, mainly because we were a K-2 school for many years prior to becoming
a full elementary of grades PK-5.

12. This shot is taken from our exit door which
faces the main office. This is the view that
visitors to our school see when looking
through our display window on this side.
We have 3 rectangle tables and 4 circular
tables for lessons, meetings, and leisurely
reading. We even have a knitting club that
uses this area. The seating arrangements
are definitely a plus for our facility.

13. This is a picture of our magazine collection.
This is definitely an area of concern for us.
The magazines are all just piled into a tub and
placed on a rolling cart. We have no racks
suitable for our magazines, and therefore many
students choose not to even look at these.

14. I’m almost ashamed to show these pictures. This is our broadcasting area and resources for
teachers room. There is quite a bit of clutter and our broadcasting area/backdrop needs to be
improved. The bottom right picture shows our books with props bags and how they continually are
falling onto the floor.

15. Another requested improvement has to do with checking items out.
Our students and teachers are dependent upon either the media
specialist or the media assistant to check materials out. If neither
the specialist or the assistant are not present, then the student
has to return to their class and the visiting teacher has to write
down their selections for the media attendants to check them out
later in the Surpass System.

16. The teacher survey was
voluntary and about 22 of our
43 certified staff participated
and 2 of our classified staff
participated.
The student survey was taken
by about 100 students in
grades 3-5. One student is
bound to a wheelchair and
suggested the idea of being
able to sit in the floor with his
friends. Apparently, the
obvious is not so obvious unless
it’s pointed out. Good and
useful information was
received from the surveys.

17. Teacher Surveys: Click here to view the
survey.
Recommendations and/or Requests:
•Open earlier in the AM
•3 requests for providing informational tours of media center materials and how to
locate everything
•Allow for teachers to check themselves out when attendants are not available
•Reorganize VHS/DVD collection according to subjects as opposed to ABC order by
title
•Rearrange books with props or provide better storage area for these materials
•Provide easier access to Health M Powers materials (grant program)
•Order more Holiday related books
•Redo magazines…very hard to look through
•Spend some money fixing up our News Station area
•Order newer books for our fiction section…lots of old copyrights

18. Student Surveys:
Click here to see the student survey questions.
Recommendations and/or Requests:
•Lots of requests for specific titles, mostly additions to our fiction section
•Provide more fun chairs, like beanbags, to sit on while we read
•Allow us to come to the library more than just during our 25 scheduled minutes
•I still don’t understand how to find a nonfiction book
•New decorations…get rid of specific things such as the same things on the walls
•A few requests for more magazines
•One request for a plasma T.V….interesting

19. Media Specialist and Media Assistant’s
Recommendations
• Purchase magazine rack
•Add additional seating to reading area in the
form of beanbags and fun chairs
•Purchase a wedge that special education
students could easily sit on
•Purchase a storage device that will organize the
books with props bags
•Lower glass on wall between media office and
entrance door to allow for patrons to see the
media specialist upon entering
•Work on news station

20. Problem/Solution #1
Problem: Magazines
are very disorganized
and hard to look
through
Solution: Purchase a
magazine rack
Mobile Literature Rack from
Display Rack Store online
http://www.displayrackstore.com
Cost: $178 + $ 40 for shipping

21. Problem/Solution #2
Problem: The student reading
area has few chairs and needs
more fun chairs.
Solution: Add additional fun
chairs, beanbags and a wedge
for special educational needs
6 Reading Cushion Round
Styrene
Demco.com
Cost: $21.84 each
Total: $131.04
5 Back-conforming Bean
Bag Chairs
Demco.com
Cost: $85.49 each
Total: $427.45
2 Reading Wedge Bed Pillow
www.comfortchannel.com
Cost: $289.98 + shipping

22. Problem/Solution #3
Problem: Teachers
need easier access to
Health M Powers
materials.
Solution: Provide
opportunities for
tours of resources’
locations within media
center.
Many teachers are unaware that the back room is full of teacher resources. In years
past, we were never really shown what the back room was for and therefore many
teachers think they are not really supposed to be back there. The back room is where
the Health M Powers materials are located and are easily accessible. Teachers just
need to be shown where resources are.

23. Problem/Solution #4
Problem: It’s difficult to
quickly find out what DVD
and/or VHS is available on
a certain standard.
Solution: Reorganize the
section according to
standards’ topics as
opposed by ABC order by
title.

24. Problem/Solution #5
Problem: The bags that
hold the books with props
are falling into the floor
and are not easy to look
through.
Solution: Purchase an
organizing piece of
furniture to hold these
materials.
Copernicus Hanging Bag Stand
Demco.com
Cost: $159.99 + shipping

25. Problem/Solution #6
Problem: Teachers
want to be able to
check themselves out
if the attendants are
busy, instead of
writing it all down.
Solution: Train
teachers at the
beginning of school
how to check
themselves out if
they choose.
For several years, it’s been common practice for teachers to write down the title of
the resource, the date, their name and the barcode of every item being checked out in
a notebook when the media specialist is not available to check them out.
Unfortunately, many of the teachers do not come to the media center for just one
book…they’re coming for several and writing all of them down could be time consuming.
Therefore, at the beginning of school for next year, I plan to host several “Get to
Know your Media Center” sessions.

26. Problem/Solution #7
Problem: Holiday
books are outdated
and some holidays
have very few titles.
Solution: Purchase
more holiday books
that are more current
and key in on St.
Patrick’s Day, Easter
and replacing some
Christmas titles.
Weeding needs to take place with the Holiday books. Many of the Christmas
selections are very outdated and in bad shape. Money needs to be spent on
updating and increasing this section of the media center. The media
specialist could ask for specific requests before making selections of new
titles.

27. Problem/Solution #8
Problem: Older
students complain
that there are no
good chapter books in
the media center.
Solution: Purchase
titles that students
recommend for the
fiction section.
The media specialist could allow for suggested titles to be added and
more weeding would need to take place in this outdated and under-
stocked section. Many new titles need to be added.

28. Problem/Solution #9
Problem: Our
broadcasting area is
not up to par and
needs to be updated.
Solution: Purchase
wireless microphones
and new camera for
videoing.
2 Lavalier Microphones
for anchors
Amazon.com
Cost $142.66
Canon Vixia HF20
Amazon.com Marketplace
Cost $799.00

29. Roan Elementary
Media Center
After Revisions

30. Dalton Public Schools Media Center Policies
System Media Committee
Based on the Georgia Board of Education’s IFA Policy
•DPS has a system media committee composed of administrators, media specialists, teachers, students and
parents
•The system media committee is charged with considering and making recommendations for the media program
concerning:
1. operational procedures
2. long range program goals
3. budget priorities
4. selection of materials
5. reconsideration of materials
6. copyright adherence processes
7. program evaluation, including expansion and deletion services
8. organization and processing of materials
9. policies for disposition of gifts
10. processes for instructional planning between teachers and
media specialists
11. mechanism for use of information sources outside the school
Changes Needed for this policy:
•Our current system media committee consists of media specialists only-we need to add the
additional people required

31. Dalton Public Schools Media Center Policies
School Media Committee
•The makeup of the school media committee reflects the needs of
each school and should be appointed by the principal and media
specialist.
•The system media committee is charged with considering and making
recommendations for the media program concerning the exact same
points as the system media committee.
Changes Needed for this policy:
•Roan Elementary School technically does not have a school media committee. We have a
Design Team that consists of a range of faculty members, but no parents or students. We need
to create a true school media committee appointed with teachers, a few students and even a
parent or two.

32. Dalton Public Schools Media Center Policies
Equipment
•Instructional equipment includes machines, apparatus, instruments or
sets of articles which meet all of the following criteria:
1. It retains its original shape and appearance with use.
2. It’s non-expendable
3. It does not lose its identity through incorporation into a different
or complex unit or substance.
4. It is transportable from one location to another.
5. It does not function as an integral part of the building or
grounds.
6. It must perform a mechanical or technical function directly
related to instruction.
No Changes Needed for this policy

33. Media Program Policy
•Each school shall have a library media center containing the quality,
quantity and variety of print and non-print materials with the necessary
equipment to support the curricular offerings and to challenge individual
students at their level of development.
•Each school shall comply with Standards for Georgia Public Schools and
standards set forth by Southern Association of Colleges and Schools.
Dalton City Schools
Date Adopted: 3/14/1988
Dalton Public Schools Media Center Policies
Changes Needed for this policy:
•Our district seems to have created a broad definition for the media program policy, therefore
this policy is still quite applicable today.

34. TECHNOLOGY AND INSTRUCTION ELECTRONIC INFORMATION
RESOURCES
The policy of Dalton Public Schools is to:
1. prevent user access over its computer network for transmission of
in appropriate material via Internet, electronic mail, or other forms of direct
electronic communications
2. prevent unauthorized access and other unlawful online activity;
3. prevent unauthorized online disclosure, use, or dissemination of personal
identification information of minors; and,
4. comply with the Children's Internet Protection Act [Pub. L. No. 106-554
and 47 USC 254(h)].
Last update: 10/24/05
Dalton Public Schools Media Center Policies
No Changes Needed for this policy

35. Media Materials
The media centers, under the leadership of media specialists, will play a major role in the instructional process.
Each school media center will provide an up-to-date collection of materials which includes print and non-print
materials such as library books, films, recordings, filmstrips, video and audio tapes, computer disks, newspapers
and magazines. The materials are to be cataloged and made available for use through the media center during
each instructional day of the school year.
The media center program should strive to accomplish the following goals:
1. To provide a comprehensive collection of instructional materials selected in
compliance with basic written selection principles, and to provide maximum
accessibility to these materials;
2. To provide materials that will support a curriculum which takes into consideration
individual needs and the varied interests, abilities, socioeconomic backgrounds
and maturity level of the students served;
3. To provide materials for teachers and students that will encourage growth,
develop literary, cultural and aesthetic appreciation and ethical standards;
4. To provide materials which reflect the ideas and beliefs of ethnic groups and
encourage respect and tolerance of their religious, social, political, economic and
philosophical views.
Dalton Public Schools Media Center Policies
Changes Needed for this policy:
•Some of the terminology of the materials/resources listed above are outdated. Policy needs to
reflect more current types of resources like DVDs, computer software, websites, online
databases, etc.

37. Roan Elementary School’s
Media Center’s Policies
Circulation Policies
•PK students do not check out books
•K students check out one book and have to keep it at school
•1st
grade students only check out Easy fiction books
•2nd
-5th
grade students check out 2 books of their choice, as long as one
book is a chapter book
•All students keep their books for one week
•All students who have option of taking books home are required to get
signed permission to take books home from parents
•Students are not fined for overdue books, but are required to pay for lost
books and damaged books (no set fee, however)
Changes Needed for this policy:
•PK needs to be able to check at least one book out maybe after spring break
•We need to do away with seeking parent permission for bringing books home.
•1st
-5th
grades should be able to choose any book they would like, and possible allow 4th
and 5th
graders the opportunity to check out 3 books when needed

38. Roan Elementary School’s
Media Center’s Policies
Random policies
•Teachers’ loan period allows materials to be kept for entire year. However,
certain limited, popular items need to have a shorter loan period. For example,
there are certain teachers that keep holiday books for weeks upon weeks and
return them after the holiday is completely over. This keeps other teachers from
using them.
•Roan Media Center has NO mission statement. Our school is in the process of
revising our mission statement. Once our school finalizes the school’s mission
statement, then the library needs to create one for the media center.
•There is no policy for including the special teachers (media specialist, art teacher,
pe teacher or music teacher) in collaboration time with teachers. Therefore, we
have no idea what is really going on in the classrooms with instruction. We need to
create some cooperative planning design to include the special teachers at least 2
times a month.
•We function on a fixed media schedule leaving no time for classes to come and
work on extra assignments for research. We need to possibly consider a mix of
fixed/flexible scheduling for the media center.

39. Roan Elementary School
Media Center Facility Plan
Shauna Sanders, Media Specialist
PSC/NCATE Assessment #3
FRIT 7132, Dr. Allen, Spring 2010