Acquiring and utilizing data analytics and artificial intelligence technologies to better manage information. The goal is compliance, but the priority is to assist staff in managing information more efficiently and effectively to accomplish the agency's mission.

1. Our Place in the Data Universe

2. Archivist and Head of
the Office of Records
Management Services
at the U.S. Securities
and Exchange
Commission (SEC).
David B. Brown
David provides leadership and guidance on records and
information management and is responsible for ensuring
that the SEC follows applicable federal laws regarding
records creation, maintenance, and disposition.
Prior to that, David worked at the National Archives and
Records Administration (NARA). At NARA he held multiple
roles, including serving on assignment to the North Atlantic
Treaty Organization (NATO), in Brussels, Belgium, and as
special assistant to the Ninth Archivist of the United States,
Allen Weinstein from 2005 to 2007.
David is a Certified Archivist, and is a member of the
Society of American Archivists, the International Council on
Archives, and ARMA International.

5. Finding
Your
Place
Are You a
Custodian of
Data?
Are You a
Consumer of
Data?

6. You Are Both
• Your expertise is more valuable than ever
• You are an honest broker
• You are well placed to ascertain your organizations
information management needs
• You can leverage existing information technology
functionalities to achieve compliance

7. Email Management
• Save the right stuff
• Find the right stuff
• Move/Store in the right place
• Compliance

8. How Can Email Be Managed?
• Capstone Concept
· Pros/Cons/Lessons Learned
• Auto-Classification
· How does it work?
· Will it work for me?
• Artificial Intelligence/Machine Learning

9. Managing Email with Artificial Intelligence
• The Theory
· User Interaction
· Compliance Strategy
• The Plan
· The Market
· Acquisition
• Implementation

11. • Rationalizing Drives
• Realizing Cost Savings
• Roles/Responsibilities
Personal and Shared Drive
Management

12. How Can Network Drives Be Managed?
• Personal Drives v. Shared Drives
· Policies/Guidance
• Collaborations Required
· Information Managers
· Program Offices
• Establishing Best Practices
· Communication Plan
· Formal Training, Briefing, and Brown Bags

13. Leveraging Existing Tools
Make Compliance a Part of the
Package, Focus Upon:
• Improving Work Processes
• Increase Information Sharing
• Long-term management
• Compliance

14. Emphasize Use of SharePoint
• Promote use of SharePoint as a tool that supports
intra-program office efforts
• Create policies, procedures, and protocols around the use of
SharePoint in order to emphasize organization and
information sharing
• Ensure that all functionalities that add value to use of SharePoint
are enabled
• Formulate a SharePoint support plan that emphasizes technical
support and education for SharePoint users

15. Thank you.

16. Archivist and Head of
the Office of Records
Management Services
at the U.S. Securities
and Exchange
Commission (SEC).
David B. Brown
David provides leadership and guidance on records and
information management and is responsible for ensuring
that the SEC follows applicable federal laws regarding
records creation, maintenance, and disposition.
Prior to that, David worked at the National Archives and
Records Administration (NARA). At NARA he held multiple
roles, including serving on assignment to the North Atlantic
Treaty Organization (NATO), in Brussels, Belgium, and as
special assistant to the Ninth Archivist of the United States,
Allen Weinstein from 2005 to 2007.
David is a Certified Archivist, and is a member of the
Society of American Archivists, the International Council on
Archives, and ARMA International.

17. Our Place in the Data Universe