The document discusses strategies for managing distributed teams as a Scrum Master. It provides tips for facilitating communication and meetings remotely, including using screen sharing for daily standups and planning sessions, ensuring all voices are heard, and collecting estimations through direct messages. Recommendations are given for making retrospective meetings interactive with online tools and keeping them engaging through varied formats. The importance of video calls, equal participation, and unique retrospective experiences is also emphasized.

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Lessons Learned Scrum Mastering
Distributed Teams
Antonio Cobo

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6. Does any of your team members use
instant message app with the mobile?
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7. Does any of your team members answer
emails from outside the office?
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8. Does any of your team members work
from home at least one day a week?
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9. You work on a distributed team!
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10. My current team
1 SFO Dev
1 SFO Architect
1 Scrum Master
1 SFO QA
1 SFO QA
1 SFO Dev
1 BA
1 PO
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11. My previous team
1 Business Analyst
1 Product Owner
1 Engineering Lead
1 Delivery Lead
1 Scrum Master*
1 QA
1 Dev
1 Dev
1 Dev
1 Dev
1 Dev *
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12. Two teams ago
1 Product Owner*
1 Engineering Lead
1 QA
1 Dev
1 Dev
1 Dev
1 Dev
1 Scrum Master
1 Dev
1 Dev
1 Dev
1 Dev
1 Architect 1 Dev
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13. Why do we prefer co-located teams?
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15. https://www.lynda.com/Business-Skills-tutorials/Communication-Tips/170778-2.html
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16. Is it possible to successfully deliver
value on a distributed team?
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17. Ideal scenario vs reality
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18. Communication with my teams
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19. Visual communication is better
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20. Voice communication
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21. Voice communication
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22. Voice communication
● Breath
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23. Voice communication
● Breath
● Allow people to talk
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24. Voice communication
● Breath
● Allow people to talk
● SM ensures everyone participates equally
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25. Voice communication
● Breath
● Allow people to talk
● SM ensures everyone participates equally
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26. Voice communication
● Breath
● Allow people to talk
● SM ensures everyone participates equally
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27. Distributed teams events
• Daily catch up
• Refinement / conversation
• Review / demo
• Planning / forecasting
• Retrospective
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28. Daily catch up
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29. Daily catch up
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30. Daily catch up
● Screen share with the digital board
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31. Daily catch up
● Screen share with the digital board
● Allow people to talk
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32. Daily catch up
● Screen share with the digital board
● Allow people to talk
● SM ensures everyone participates equally
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33. Daily catch up
● Screen share with the digital board
● Allow people to talk
● SM ensures everyone participates equally
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34. Daily catch up
● Screen share with the digital board
● Allow people to talk
● SM ensures everyone participates equally
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35. Daily catch up tips
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36. Daily catch up tips
● Quick filter on the board (if you walk the people)
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37. Daily catch up tips
● Quick filter on the board (if you walk the people)
● Rotate the person who share the board
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38. Daily catch up tips
● Quick filter on the board (if you walk the people)
● Rotate the person who share the board
● Try to walk the stories on the board
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39. Refinement / conversation
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40. Refinement / conversation
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41. Refinement / conversation
● PO or BA sharing the screen
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42. Refinement / conversation
● PO or BA sharing the screen
● SM ensures every opinion is considered
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43. Refinement / conversation
● PO or BA sharing the screen
● SM ensures every opinion is considered
● SM collects estimations on direct message
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44. Refinement / conversation
● PO or BA sharing the screen
● SM ensures every opinion is considered
● SM collects estimations on direct message
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45. Refinement / conversation
● PO or BA sharing the screen
● SM ensures every opinion is considered
● SM collects estimations on direct message
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46. Review / demo
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47. Review / demo
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48. Review / demo
● Every member sharing their screen to demo
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49. Review / demo
● Every member sharing their screen to demo
● SM to invite external people to the demo
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50. Review / demo
● Every member sharing their screen to demo
● SM to invite external people to the demo
● If nothing to demo… walk the board
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51. Review / demo
● Every member sharing their screen to demo
● SM to invite external people to the demo
● If nothing to demo… walk the board
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52. Review / demo
● Every member sharing their screen to demo
● SM to invite external people to the demo
● If nothing to demo… walk the board
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53. Planning / forecasting
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54. Planning / forecasting
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55. Planning / forecasting
● PO or SM sharing the screen
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56. Planning / forecasting
● PO or SM sharing the screen
● SM to ensure every opinion is considered
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57. Planning / forecasting
● PO or SM sharing the screen
● SM to ensure every opinion is considered
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58. Planning / forecasting
● PO or SM sharing the screen
● SM to ensure every opinion is considered
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59. Retrospective
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60. Retrospective
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61. Retrospective
● SM sharing the screen
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62. Retrospective
● SM sharing the screen
● SM to ensure every opinion is considered
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63. Retrospective
● SM sharing the screen
● SM to ensure every opinion is considered
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64. Retrospective
● SM sharing the screen
● SM to ensure every opinion is considered
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65. Interactive Retrospective Boards
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66. Interactive Retrospective Boards
● https://www.scatterspoke.com/
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67. Interactive Retrospective Boards
● https://www.scatterspoke.com/
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68. Interactive Retrospective Boards
● https://www.scatterspoke.com/
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69. Interactive Retrospective Boards
● https://www.scatterspoke.com/
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70. Interactive Retrospective Boards
● https://www.scatterspoke.com/
● http://www.ideaboardz.com/
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71. Interactive Retrospective Boards
● https://www.scatterspoke.com/
● http://www.ideaboardz.com/
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72. Interactive Retrospective Boards
● https://www.scatterspoke.com/
● http://www.ideaboardz.com/
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73. Interactive Retrospective Boards
● https://www.scatterspoke.com/
● http://www.ideaboardz.com/
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74. Interactive Retrospective Boards
● https://www.scatterspoke.com/
● http://www.ideaboardz.com/
● Webex whiteboards
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75. Interactive Retrospective Boards
● https://www.scatterspoke.com/
● http://www.ideaboardz.com/
● Webex whiteboards
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76. Interactive Retrospective Boards
● https://www.scatterspoke.com/
● http://www.ideaboardz.com/
● Webex whiteboards
● Confluence page
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77. Interactive Retrospective Boards
● https://www.scatterspoke.com/
● http://www.ideaboardz.com/
● Webex whiteboards
● Confluence page
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78. Interactive Retrospective Boards
● https://www.scatterspoke.com/
● http://www.ideaboardz.com/
● Webex whiteboards
● Confluence page
● Hipchat dedicated room
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79. Interactive Retrospective Boards
● https://www.scatterspoke.com/
● http://www.ideaboardz.com/
● Webex whiteboards
● Confluence page
● Hipchat dedicated room
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80. Retrospective tips
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81. Retrospective tips
● Try to change format as much as you can
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82. Retrospective tips
● Try to change format as much as you can
● Need ideas? https://retromat.org/en/
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83. Retrospective tips
● Try to change format as much as you can
● Need ideas? https://retromat.org/en/
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84. Retrospective tips
● Try to change format as much as you can
● Need ideas? https://retromat.org/en/
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85. Retrospective tips
● Try to change format as much as you can
● Need ideas? https://retromat.org/en/
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86. Retrospective tips
● Try to change format as much as you can
● Need ideas? https://retromat.org/en/
● No phones
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87. Retrospective tips
● Try to change format as much as you can
● Need ideas? https://retromat.org/en/
● No phones
● No laptops
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88. Retrospective tips
● Try to change format as much as you can
● Need ideas? https://retromat.org/en/
● No phones
● No laptops
● Icebreakers are powerful, use them!
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89. Retrospective tips
● Try to change format as much as you can
● Need ideas? https://retromat.org/en/
● No phones
● No laptops
● Icebreakers are powerful, use them!
● Ask for feedback for each retrospective
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Apply to remote retrospective

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Apply to remote retrospective
● Prepare for the retro

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Apply to remote retrospective
● Prepare for the retro
● Need ideas? Ask the team - www.typeform.com

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Apply to remote retrospective
● Prepare for the retro
● Need ideas? Ask the team - www.typeform.com
● Ensure the actions are properly captured

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Apply to remote retrospective
● Prepare for the retro
● Need ideas? Ask the team - www.typeform.com
● Ensure the actions are properly captured
● When only one person is remote…

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Apply to remote retrospective
● Prepare for the retro
● Need ideas? Ask the team - www.typeform.com
● Ensure the actions are properly captured
● When only one person is remote…
● …find a screen to see ONLY their webcam

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Apply to remote retrospective
● Prepare for the retro
● Need ideas? Ask the team - www.typeform.com
● Ensure the actions are properly captured
● When only one person is remote…
● …find a screen to see ONLY their webcam

97. Wrapping up
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98. Wrapping up
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99. Wrapping up
• Possibility of video call at any moment
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100. Wrapping up
• Possibility of video call at any moment
• Allow people time to talk equally
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101. Wrapping up
• Possibility of video call at any moment
• Allow people time to talk equally
• Involve the whole team
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102. Wrapping up
• Possibility of video call at any moment
• Allow people time to talk equally
• Involve the whole team
• Make every retrospective UNIQUE!
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103. Wrapping up
• Possibility of video call at any moment
• Allow people time to talk equally
• Involve the whole team
• Make every retrospective UNIQUE!
• If you can, organise regular trips
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Antonio Cobo
antonio.cobo@bjss.com
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