Office management
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Office management can utilize many open source tools for data collection, analysis, dissemination, drafting, planning, storage, communication, monitoring, presentation, feedback, and reporting. Some key tools mentioned are Google Docs, Sheets, and Forms for collection; MS Excel and SPSS for analysis; websites, social media, blogs, and data.gov.in for dissemination; Gboard, MS Word, and open text software for drafting; Gantt charts and calendars for planning; cloud services like Google Drive and Dropbox for storage; email, Skype, and messaging apps for communication; and customized database reports for monitoring and reporting. The goals of these tools are to increase efficiency, transparency, accountability, and time-
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Office management
- 1. Office Management Using Open Source tools
- 2. Data Collection • Number of tools are online available to collect the data likewise; • Google Docs : for winword documents • Google Sheets: An excel format under which no. of users add the data simultaneously • Google Forms: A proper designed format which present the data in pictorial format as well as in google sheets • Kobbo Tool Box: A tool designed by huminatrian group. • #tags: using social media (for opinion purpose) • Open data kit • Survey Monkey: Online forms • Field surveys etc…
- 3. Data Analysis • MS Excel by Microsoft • SPSS by IBM
- 4. Information dissemination • Government servers • Websites (Google sites) • Social media • Google docs/sheets • Blogs • Slideshare • Data.gov.in • Video Conferencing • Youtube • LAN Messenger
- 5. Drafting • Text – to Speech Software: • Gboard in android • G-Docs • Window tools • MS Word/ Open text software • References • Auto - Indexing • Proof reading
- 6. Planning and Management • Analysing previous data for setting up the goals. • Use of Gantt Chart for setting the timeline. • Using Calendar; to behave as a personal assistant. • Pictorial representation of work/fund-flow. • Specialized Softwares. • Microsoft Kaizala app to co-ordinate between the teams.
- 7. Planning and Management • Take notes: Keep • Pictorial representation of work/fund-flow. • Specialized Softwares. • Microsoft Kaizala app to co-ordinate between the teams.
- 8. Data Storage • External storage Devices: • DVD / CD / USB Device / Hard disk • Cloud computing • Microsoft’s One Drive • Office 365 • Google Drive • Sharing Google Docs • Drop Box • Network servers • Data Base Servers
- 9. Communication • Email • Skype / VC • IP Phone
- 10. Monitoring • System Dashboard • Gantt Chart interlinked with System software. • CCTV
- 11. Involving stakeholders / Mode of communication: • Traditional Involvement : • File Movement • Digital Involvement • Video conferencing • E-mail • SMS / MMS • Youtube • Fax / Scanner • Social Media • Facebook • Twitter • My Gov like App
- 12. Presentation • Using Projector • Presenter • Camera • Videos / Images
- 13. Feedback • Social Platform • Online surveys • Push messages • Emails • Missed Call
- 14. Reporting • Management Information Software • Customized Database reports
- 15. Financial Inclusion • PFMS- Public Financial Management System • Internet Banking • Wallets • PoS Terminal • USSD: Unstructured Supplementary Service Data • Aadhaar enabled Payment System • Unified Payment Interfaces • RTGS : Real Time Gross Settlement • National Electronics Funds Transfer System (NEFT) • IMPS : Immediate Payment Services
- 17. The Central and State Governments are in the process of developing Scheme based portals, in order to achieve- • Transparency • Accountability • Handling voluminous work- increasing efficiency • Re-engineering of the process • Standardizing the formats and processes. • Time bound information sharing • Eliminating the role of middle-man. • Instant information for better decisions. • Time bound services to common man at their locality through Citizen Service centers or e-devices at affordable prices with transparency and reliability.