Revised an earlier presentation--EWI Webinar on PowerPoint revised to be for speakers. Planning, design and tips and tricks.

1. Easy PowerPoint
for Speakers
Diane Windingland
VirtualSpeechCoach.com
1

2. Another
Boring
PowerPoint
Presentation?
2

3. The Boring Agenda Slide
• Plan your presentation
• Discover 4 easy design principles
• Learn a few tips and tricks
• Deliver with confidence
3

4. The Not-So-Boring “About Me” Slide




Communications Expert
Author
Speaker
Presentation Coach
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5. 5

6. Start with
Why
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7. Start with
Why
Does your
Audience
care?
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8. After
Why
Then plan
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9. 9

10. 10

11. 11

12. 4 Easy Design Principles
Go BIG!
Rule of
Thirds
Contrast
Less is
More
12

13. Go BIG!
13

14. Empowerment: Pass the Baton
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15. 15

16. Empowerment
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17. Rule of
Thirds
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18. Beautiful Tree in Rolling Pasture
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19. 19

20. 1/3
1/3
1/3
1/3
Power
Points
1/3
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1/3

21. 21

22. 22

23. 23

24. 24

25. 25

26. 26

27. 27

28. Contrast
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29. Contrast
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30. Is this easy to read?
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31. Is this easy to read?
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32. Contrast
information
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33. U.S.A.
 Revis family
 North Carolina, U.S.A. $341.98/week
 Spaghetti, potatoes, sesame chicken
From the book “Hungry Planet”
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34. Chad




Aboubakar family
Breidjing Camp, Chad
$1.23/week
Soup with fresh sheep meat
From the book “Hungry Planet”
34

35. Weekly Food Consumption
USA
 Revis family
 North Carolina,
U.S.A.
$341.98/week
 Spaghetti, potatoes,
sesame chicken




Chad
Aboubakar family
Breidjing Camp,
Chad
$1.23/week
Soup with fresh
sheep meat
From the book, “Hungry Planet”
35

36. Weekly Food Consumption
USA
 Revis family
 North Carolina,
U.S.A.
$341.98/week
 Spaghetti, potatoes,
sesame chicken
Chad
 Aboubakar family
 Breidjing Camp,
Chad
$1.23/week
 Soup with fresh
sheep meat
From the book, “Hungry Planet”
36

37. Weekly Food Consumption
USA
Chad
$341.98
$1.23
From the book, “Hungry Planet”
37

38. Weekly Food Consumption
400
$341.93
350
300
250
200
150
100
50
$1.23
0
38

39. Or . . .
39

40. A picture
is worth ____ _____.
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41. 41

42. 42

43. Dogs Vs. Cats
Dogs
• 78.2 Million owned
39% households own
40% more than one
Cats
• 86.4 Million owned
• 33% households own
52% more than one
43

44. 40%
44

45. 52%
45

46. Less is
More
46

47. What is the #1 problem?
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48. information information information information information information
information information information information information information
information information information information information information
information information information information information information
information information information information information information
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information information information information information information
information information information information significance information
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information information information information information information
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information information information information information information

49. information information information information information information
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information information information information information information
information information information information significance information
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information information information information information information
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information information information information information information

50. information information information information information information
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information information information information information information
information information information information information information
information information information information significance information
information information information information information information
information information information information information information
information information information information information information
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information information information information information information
“significance” was lost

51. One idea per slide
51

52. 6 X 6 Rule
52

53. The 6 X 6 Rule
•
•
•
•
•
•
No more than 6 bullets per slide
No more than 6 words per bullet
Don’t wrap points past one line
Fade-in bullets one at a time
This rule is better than wall-o-text.
Ugh. BORING. TMI. Do you like?
53

54. Make Information Visual
54

55. My Family
•
•
•
•
•
Diane, born in Oregon
Sean, born in California
Clara, born in California
Yuri, born in Russia
Kim, born in South Korea
55

56. My Family
Diane, born in Oregon
Sean, born in California
Clara, born in California
Yuri, born in Russia
Kim, born in South Korea
56

57. Diane
Sean
My Family
Clara
Yuri
Kim
57

58. Survey Question:
How many PowerPoint presentations
have you attended in the last 3 months?
Answer choices
Responses
Zero
1-2
3-5
More than 5
1
5
7
9
58

59. Survey Question:
How many PowerPoint presentations
have you attended in the last 3 months?
59

60. Survey Question:
How many PowerPoint presentations
have you attended in the last 3 months?
60

61. Survey Question:
How many PowerPoint presentations
have you attended in the last 3 months?
73%
Attended 3 or more
61

62. Survey Question:
How many PowerPoint presentations
have you attended in the last 3 months?
7 out of 10
attended 3 or more
62

63. 63

64. Have Fun!
64

65. 65

66. 66

67. 4 Easy Design Principles
Go BIG!
Rule of
Thirds
Contrast
Less is
More
67

68. 68

69. Tips and Tricks
•
•
•
•
Sections
Picture placement
Remove background of picture
Making text “pop”
Not covered: video, audio, animations
or transitions due to limitations of webinar platform
69

70. Organize and plan with
Sections
70

71. 71

72. Slide Sorter View
72

73. Picture
Placement
73

74. What does this eye-tracking study tell you?
Eye-tracking study by James Breeze at ObjectiveEyeTracking.com
74

75. “
“
A person starts dying
when they stop dreaming
-Brian Williams
75

76. “
“
A person starts dying
when they stop dreaming
-Brian Williams
76

77. “
“
A person starts dying
when they stop dreaming
-Brian Williams
77

78. “
“
A person starts dying
when they stop dreaming
-Brian Williams
78

79. Remove Picture
Background
79

80. 80

81. 81

82. 82

83. Zoom in for finer control
83

84. Diane
Sean
My Family
Clara
Yuri
Kim
84

85. Making text
“Pop”
85

86. Making text “Pop”
Making text “Pop”
Making text “Pop”
Making text “Pop”
Making text “Pop”
Making text “Pop”
Making tex t “ Pop”
Making text “Pop”
86

87. Muay Thai
Boxing
87

88. Muay Thai
Boxing
88

89. Muay Thai
Boxing
89

90. Muay Thai
Boxing
90

91. Gradient fill box extended
Muay Thai
Boxing
91

92. Gradient fill box extended
Dashed lines added to show
boxes from previous slide
Muay Thai
Boxing
92

93. Shaded boxes to Make Text “Pop”
No shading
transparent box gradient box
gradient boxtop and bottom
93

94. Bonus tips: Keyboard Shortcuts
•
•
•
•
•
•
hold shift to size objects proportionally
arrow keys move objects, CTRL arrow nudge
Hold shift to select multiple objects
Copy short cut: Press CTRL while dragging
Shift F5 to jump to slide show mode
Select text box to animate bullets one-by-one
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95. 95

96. 96

97. Sample PowerPoint Checklist
Laptop
AC Adapter
Mouse
Electrical
Power strip
Extension cord
Projector
AC adapter
Lap top cable
Remote control
Projector screen
Accessories
Speakers
Laser Pointer
Handouts
handouts
flyers
biz. Cards
Just in case
remote batteries
spare bulb
CD w/ ppt file
flash drive w/ppt file
Speaker Notes
slides printout
Venue
set up
power access
internet access
set up early?
97

98. 98

99. “Show then Tell”
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100. “B”
for Black Screen
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101. 101

102. Another
Boring
PowerPoint
Presentation?
102

103. Additional Resources
• Tutorials on Lynda.com (David Diskin)
• Book: Presentation Zen
• Book: PowerPoint 2010 for Dummies
103

104. Your Take Aways . . .
• Planning your presentation
• 4 easy design principles
• A few tips and tricks
• Delivering with confidence
104