This document summarizes exchange performance and goals for AIESEC Estonia from June 2008 to January 2009. It finds that exchange realizations were below goals, with absolute growth of -20% and -6% for the periods analyzed. The document identifies bottlenecks preventing higher exchange rates like improving intern matching, recruitment, and follow-up. It provides an analysis of exchange performance by type and city, finding most were realized through member exchanges but goals should be diversified across more pools. Quarterly and monthly exchange goals for the remainder of 2009 are outlined.

1. AIESEC EstoniaExchange
analysis
01 June 08 – 15 Jan 09 period

2. Our X year plans

3. Curre ntlyour mainchalle elie
ng sin
mee ting66 X re alizationsfor the
term

4. Exchangecomparativeperformance

5. Exchange comparative performance by year
Absolute growth 2008: -20%
Relative growth 2008: -5

6. Exchange comparative performance Jun-Dec 2008
Absolute growth 2008: -6%
Relative growth 2008: -1

7. Gap to goal
28 realizations (17 TN, 11 EP) by February 2009

8. Exchange comparative performance Jun-Dec 2008
Not achieved goals by Quarters

9. Contribution by type Jun-Dec 2008
MT remains the largest contributor
We have to look into more pools: EP-DT, TT; TN - MT

10. OGX/ICX REALIZED analysis
• 10 members bring 1 X
• 3 leaders bring 1 X

11. % plans
X fulfillment
Plan Actual Gap
Tallinn 27 6 21 22%
Tartu 20 9 11 45%
Parnu 10 1 9 10%
ALL 57 16 41 28%

12. % plans
ICX fulfillment
Plan Actual Gap
Tallinn 11 0 11 0%
Tartu 13 3 10 23%
Parnu 7 0 7 0%
ALL 31 3 28 10%

13. % plans
OGX filfillment
Plan Actual Gap
Tallinn 16 6 10 38%
Tartu 7 6 1 86%
Parnu 3 1 2 33%
ALL 26 13 13 50%

14. OGX/ICX RAISED analysis

15. X Raised analysis
37
40
33
35
30
25
Plan
20
Actual
15
9
8
7
10
5 0
0
Tallinn Tartu Parnu
% plans
X Plan Actual Gap fulfillment
Tallinn 37 7 30 19%
Tartu 33 8 25 24%
Parnu 9 0 9 0%
ALL 79 15 64 19%

16. ICX Raised analysis
18 16
16
14 12
12
Plan
10
8 6 Actual
6
4 2
2 0 0
0
Tallinn Tartu Parnu
% plans
ICX fulfillment
Plan Actual Gap
Tallinn 16 0 16 0%
Tartu 12 2 10 17%
Parnu 6 0 6 0%
ALL 34 2 32 6%

17. OGX Raised analysis
25
21 21
20
15 Plan
Actual
10 7 6
3
5
0
0
Tallinn Tartu Parnu
% plans
OGX Plan Actual Gap fulfillment
Tallinn 21 7 14 33%
Tartu 21 6 15 29%
Parnu 3 0 3 0%
ALL 45 13 32 29%

18. Conte 2009
xt

19. Goal X
Quarter M onth
Raised M atched Realized
Dec
38 22 28
Q3 Jan
Feb
March
27 23 20
April
Q4
May
Goal TN
Goal E P Quarter M onth
Quarter M onth
Raised Matched Realized
Raised M atched Realized
Dec
Dec
23 21 17
15 12 11 Q3 Jan
Jan
Q3
Feb
Feb
March
March
11 13 13
16 10 11 April
April Q4
Q4
May
May
Q3 has the highest pressure for growth – 38 raises!

20. Exchangebottle cks
ne

21. TN bottlenecks
• Account management – expectation setting and follow-up
• TN matchability during raising – delivering the promise we can fulfill
• Matching activity levels – innovative approach to matching, matching
every day
• Selling activities among ICX members – not all the team members are
active
• Call/Meeting ratio – quality of sales calls, company target research
• Contacted companies follow-up – delivering the promise
• Intern delivery time based on legal issues
• Current TN contracts breaking
• Diversification of TN pool – raising more MT pool, EDU project (ET)

22. EP bottlenecks
• EP recruitment messages/promotion – reaching the students/graduates
targets;
• Stable university relations and strong cooperation with other organizations
(Erasmus etc.) mainly for promotion support
• On-line long-term promotion channels
• EP matchability criteria and diversification (DT and TT pools)
• EP matching tracking and communications
• Communications between TN managers and EPs

23. Useful resources to check
• AIESEC Estonia OGX and ICX wikis for Quarterly analysis – Q2
• National Exchange Weekend outputs (Dec)
• “Active TN selling GO!” spreadsheet
• “Add X to your XP!” wiki
• TN Matching package
• EP self-matching tool

24. IMPOSSIBLE ISNOTHING!