1. The ultimate records management solution
Reliable and effective storage and archiving
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2. SCANNING
SERVICES
INDEXING AND
DATA CAPTURE
SECURE OFF-SITE
STORAGE
RAPID
RETRIEVAL
OUTSOURCED
LIVE FILE SOLUTION
VAULT AND
CONFIDENTIAL
CERTIFIED
DESTRUCTION
In today’s competitive environment, it is
more important than ever to stream line
organisational processes in order to
concentrate on core business activities.
The trend to outsource archive storage has
been one of the biggest fundamental
changes in the business process in the last
decade. Banner provides customers with off-
site records storage combined with
innovative systems and software for tracking
their files, both on-site and off-site.
The Banner solution incorporates off-site
storage, including services such as secure
storage, electronic conversion, file
management and tracking software for easy
document retrieval saving space, time and
money.
It is this unique combination of off-site and
on-site services that enables Banner to
provide organisations of all types with the
ultimate records management solution
tailored to their specific needs.
2
Providing reliable and effective records management
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3. OFF-SITE
Services provided
ON-SITE
Services provided
DOC-u-BOX®
FILERITE©
SOFTWARE
ARCHIVAL
STATIONERY
RECORDS
MANAGEMENT
OUTSOURCED
STAFF
TRAINING
SOLUTIONS
RSWEB
This brochure outlines the products and services
that are unique to Banner and covers all aspects of
your records management needs: from creation, to
storage, to destruction, from your office to our
secure facility.
3
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4. SCANNING SERVICES
ll Allow information to be retrieved
directly to your desktop for viewing,
printing or emailing
ll The flexibility of our scanning software,
doc-u-treve,allowsyour business to dictate to
the records management system
ll Information can be retrieved quickly and easily
whilst the original documentation is safely
stored
INDEXING AND DATA CAPTURE
ll Primary fields are electronically captured for
retrieval purposes on both box and file level
ll Fast retrieval of documentation using
keywords or descriptions
ll Secure software, only accessible by authorised
staff members
SECURE OFF-SITE STORAGE
ll A solution for companies required to retain
records where document archiving is
the optimal solution
ll Archive facilityconformsto
highest industry standards
ll For security purposes Bannerhasthe
capacity to store clients’documentation
at one central point
RAPID RETRIEVAL
ll Standard delivery
ll Express delivery
ll Scanned and emailed
ll Faxed
ll Telephonic delivery of information
VAULT AND
CONFIDENTIAL STORAGE
ll Secure access control
ll 24/7/365 monitoring
ll Temperature and humidity controlled
ll Fire protected
OUTSOURCED
LIVE FILE SOLUTION
ll Offers rapid retrieval for active files
ll Hands-on file management
ll Quicker delivery times than
conventional storage
CERTIFIED DESTRUCTION
AND RECYCLING
ll Secure document destruction, fast
and efficient
ll Shreds virtually anything, no need to
remove clips, folders and staples
ll After shredding and compacting, the
declassified material is sent to our
partner paper mill to produce Closed
Loop paper
OFF-SITE
4
Banner’s a
consists
general
offices. W
it into 10
deliver
recy
inform
w
A unique combination of off-site…
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5. DOC-u-BOX®
ll The ultimate physical document
storage system
ll Easy to assemble and stacks up to
20 boxes high
ll A unique design, made from reinforced boxes,
with a front flap for easy access, a sliding
backing board and clip to keep papers in
optimal condition
FILERITE©
SOFTWARE
ll Simple and user friendly filing and
tracking system
ll Powerful tool for managing files within
any company
ll Automatically updates the status of
the record each time a file is added or
moves location, for easy and fast retrieval
when needed
OUTSOURCED STAFF
ll A team of trained archival specialists
undertake a full audit of the current filing
system and set up a new, efficient and user-
friendly system
ll Banner staff are available on-site to sort,
index, pack and manage archival systems
RECORDS MANAGEMENT
CONSULTING
ll Our consulting team visits your premises
ll We will assist you in developing your records
management policies, procedures and reliable
retrieval filing systems in line withNational
ArchivesStandards
ll The team are experts in records management,
offering superior consulting and training
in this field
TRAINING SOLUTIONS
ll Banneroffersrecords management training to
address specific needs
ll Practical records management training in the
‘art of filing’specifically designed forPublicand
Private sectors
ll Programmes are presented by experienced
and knowledgeable trainers and assessors
ll Accredited programmes that are interactive
and outcome based
RSWEB
ll Immediate access to your records globally
through a web interface
ll Control over your own records whilst
stored off-site
ll Lighten the records management burden
of your customer service staff
ON-SITE
5
er’s award winning Closed Loop solution
ists of collecting both confidential and
neral paper waste from our customers’
es. We securely shred and manufacture
o 100% recycled copier paper, ready to
iver back to our customers to use and
recyle again and again. For further
ormation about Banner’s Closed Loop
please visit our website
www.bannerclosedloop.co.uk
…and on-site services and solutions
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6. YOUR ACTIVITIES LIVE FILING
ll Post l Filing system
ll Documents l Tracking system
ll Files
ll Lever arch files
ll Filing cabinets
SEMIACTIVE
ll Filing room
ll Filing syste
ll Index and t
ll Cabinets
ll Archive boxe
ll Scanning
OUR SERVICES CREATION
DOC-u-BOX®
OUTSOURCED STAFF
ARCHIVAL STATIONERY PRODUCTS
OUTSOURCED LIVE FILE SOLUTION
TRAINING SOLUTIONS
RECORDS MANAGEMENT CONSULTING
RSWEB
FILERITE©
INDEXING & DATA CAPTURE
SCANNING SERVICES
DOC-u-TREVE SOFTWARE
RAPID RETRIEVAL
SECURE OFF-SITE STORAGE
VAULT & CONFIDENTIAL STORAGE
CERTIFIED DESTRUCTION
RECYCLING
6
How does this work with your activities?
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7. TIVE / ON-SITE
room
system
and tracking system
ets
ve boxes
ing
OFF-SITE ARCHIVE
ll Archive boxes
ll Index/data capture
ll Scanning
ll Rapid retrieval
ll Vault storage
END OF DOCUMENT
ll Certified destruction
ll Recycling
THE DOCUMENT LIFECYCLE
STORAGE DESTRUCTION
7
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8. For more information on how Banner Business Services could help your business call
+44 (0)845 795 9134 or email recordsmanagement@office2office.co.uk
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