A demo on sap with a prime focus on FICO modules,will give you a clear understanding as why we and companies implement SAP

1. AGENDA
 Introduction to ERP
 About SAP
 Why SAP
 SAP architecture
 Organisational structure
 Implementation methodology
 Career & scope as a SAP professional
 SAP product overview
 SAP navigation

2. INTRODUCTION TO ERP

3. ENTERPRISE RESOURSE PLANNING-DEFINITION
 Enterprise resource planning-a software system that integrates core business areas such as
manufacturing,distribution,financials and human resources.
 Example : a warehouse in Singapore enters a customer order:
 data automatically flows to other areas of company
 It would flow to the financial and accounting people in new York
 Automatically updates accounts receivable
 The order would also flow to the manufacturing operations in Europe instructing them to make another component.
 Inventory levels will automatically be reduced in warehouse and an order will be placed to replenish inventory

4. ERP EVOLUTION
ERP was introduced in late 1980 to integrate other business functionalities not covered by MRP or MRP II.
It is not confined to manufacturing only but covers all facets of organization such as:
 Finance
 Human Resources
 Supply Chain
 warehouse management, and
 Project Management
ERP development from software solution provider mainly emerged as a sequel of their MRP products.
Some of the early solution providers are
 SAP from Germany
 BaaN from Netherland
 JD Edwards from USA, and
 Lawson from USA

5. BUSINESS WITHOUT ERP
Customers
Purchasing
PP contacts
Purchasing for
raw material
Sales Inventory
Customer
Calls to place
order for a
Car
1
Production
Planning
4
Sales
office/Inventory
contacts PP
2
Sales office
contacts
Inventory
3
3

6. BUSINESS WITHOUT ERP(CONTD.)
Customers
Sales
Purchasing
Where is my
car
Whom to
contact for
status?
What is this
confusion
What to
manufacture ?
Production
Planning
Shop floor
Inventory
Finance
What is
Cost and
profit
Vendors

7. LETS DELIVER THE END PRODUCT TO CUSTOMER..
I did not
order for a
TRUCK!!!!
Dear Sir,
Your Order…
Sales

8. BUSINESS WITHOUT ERP (CONTD..)
I AM NOT TAKING
DELIVERY AND WILL
NEVER DEAL WITH YOU!
We are
SORRY Sir
Sales

9. BENEFITS OF ERP
 One common system-less duplication, more efficient
 Customer focus-better customer service
 Open communications among business partners
 Adherence to standard business practises
 Removes need for in-house development
 Good reporting capabilities
 Support for multiple currencies and languages

10. DISADVANTAGES OF ERP
 Forced change of processes
 Very complex software
 Lack of trained people
 Not internet ready

11. ABOUT SAP

12. WHAT IS SAP ?
 SAP stands for ("Systems Applications and Products in
data processing“)
 SAP was founded in 1972 by five former IBM employees
in Mannheim, Germany.
 Before 1977 : Systems Analysis and Program Development
(German : Systemanalyse und Programmentwicklung).

13. WHAT IS SAP (CONT.)
 SAP was the first, Market Leader, to integrate a corporation's
worldwide functions tightly into one application.
 With 56,000 installations serving 10 million users at 18,800
 organizations in 120 countries across the globe.
 So far, there have been 4 systems developed by SAP. namely,
R/1, R/2, R/3, ECC.

14. SAP’S CONTINUED GROWTH
 SAP released the first version of their software, SAP R/2,
in 1979.
 Its domination of the market occurred during the 1980s,
expanding first throughout Europe (early 1980s) and
then North America (1988).
 SAP R/3, an advanced, client-server based version of the
popular R/2 product, was released in 1992 and sparked
a stunning takeover of America's largest businesses.

15. SAP FUNCTIONAL MODULES
SAP R/3
FI
WF
PS
PM
WM
PP
MM
SD
HR
AM
CO
QM
FI-Financial Accounting
WF-Workflow
PS-Project system
CO-Controlling
AM-Asset
Management
HR-Human
resource
management
SD-sales and
distribution
MM-Material
Management
PP-
production
planning
QM-Quality
Management
PM-Plant
Maintenance
WM-warehouse
management

16. MODULE FUNCTIONALITIES
PP
Bom/work centre/routing
MRP
Capacity evaluations
Production orders
QM in production
SD
Inquiry processing
Sales order processing
Delivery processing
Billing
FI
General ledger
Accounts payable
Accounts receivables
Bank management
Asset management
CO
Cost centre accounting
Product costing
Order contribution analysis
MM
Material procurement
Batch management
Goods inspection
Invoice verification

17. FICO COURSE CONTENTS
Organisation structure
Financial accounting global settings
(fiscal year, posting period, document types, posting keys)
General ledger accounting
Creation of House bank
Accounts receivables
Accounts payables
Asset accounting
Integration with sales & distribution and materials management
Controlling introduction

18. WHY SAP

19. SAP INDUSTRY SOLUTION PORTFOLIO
SAP Industry Solutions for...
 Aerospace & Defence
 Automotive
 Banking
 Chemicals
 Consumer Products
 Engineering, Construction & Operations
 Financial Service Provider
 Healthcare
 Higher Education & Research
 High Tech
 Hospitality Service Providers
 Industrial Machinery & Components
 Insurance
 Logistics Service Providers
 Media
 Mill Products
 Mining
 Oil & Gas
 Pharmaceuticals
 Postal Service Providers
 Professional Services
 Public Sector
 Railway Service Providers
 Retail
 Service Providers
 Technical Service Providers
 Telecommunications
 Utilities
• Tailored to the standards, processes, and
challenges of a specific industry
• Based on the best business practises
developed with industry leaders
• Portfolio of 28 industry solutions
• Built on consistent technology and
application stack

20. REFERENCE CUSTOMERS AND PARTNERS

21. REFERENCE CUSTOMERS AND PARTNERS

22. WHY SAP R/3 HAS BEEN SUCCESSFUL
Multi-lingual
•Integrated
•Multi-Currency
•Best Business
Practices
•Enterprise-Wide
•Secure
Information

23. SAP ARCHITECTURE

24. SAP R/3 ARCHITECTURE
R=REAL TIME
3=THREE TIER ARCHITECTURE

25. SAP -SYSTEM LANDSCAPE
Server
Client

26. ORGANISATIONAL STRUCTURE OF SAP

27. ORGANIZATIONAL STRUCTURE IN SAP
Human ResourcesControlling
Client
Company
Code
Purchasing
Organization
Personnel
Area
Production Planning
Sales and Distribution Materials Management
Financial Accounting
Sales
Area
Controlling
Area
Plant

28. DEFINITIONS
 Client :- In commercial, organizational and technical terms, a self-contained
unit in an R/3 System with separate master records and its own set of tables.
 Company code :- The smallest organizational unit of Financial Accounting for
which a complete self-contained set of accounts can be drawn up for purposes
of external reporting. This includes recording of all relevant transactions and
generating all supporting documents required for financial statements.
 Plant :- In Logistics a plant is an organizational unit for dividing an enterprise
according to production, procurement, maintenance, and materials planning.
A place where materials are produced, or goods and services are provided
 Controlling Area :- An organizational unit within a company, used to represent a closed
system for cost accounting purposes. A controlling area may include single or multiple
company codes that may use different currencies. These company codes must use the same
operative chart of accounts. All internal allocations refer exclusively to objects in the same
controlling area.

29. DEFINITIONS…CONTD
 Sales Area :- A combination of sales organization, distribution channel, and division
 Purchasing Organization :- A purchasing organization procures materials and services,
negotiates conditions of purchase with vendors, and is responsible for such transactions. You specify
the form of procurement by assigning purchasing organizations to company codes and plants.
Possible forms are:
 Enterprise-wide: One purchasing organization procures for all the company codes of a client - that is
for all companies belonging to a corporate group
 Company-specific: One purchasing organization procures for one company code
 Plant-specific: One purchasing organization procures for one plant
 Mixed forms are possible. These are replicated in the system using reference purchasing
organizations.
 A purchasing organization can access and use the most favorable conditions and centrally agreed
contracts of the reference purchasing organization assigned to it.
 Personnel Area :- An organizational unit representing an area in an enterprise delimited according to
personnel administration, time management, and payroll accounting criteria.

30. IMPLEMENTATION METHODOLOGY

31. HOW A COMPANY APPROACHES SAP AG FOR IMPLEMENTATION
BIG BAZAAR
BUSINESS
PARTNERS
WORLDWIDE
ASIA
INDIA
TCS
INFOSYS
IBM
ACCENTURE
AFRICA ANTARTICA AUSTRALIA EUROPE
NORTH
AMERICA
SOUTH
AMERICA
BIG
BAZAAR
SAP GERMANY
HEADQUARTERS
2.5 CR
1.5
CR
2.0 CR
3.5 CR
INIFOSYSINFOSYS

32. INFOSYS GETS IMPLEMENTATION PROJECT CONTRACT
Recruiting project team for the
implementation project through
listing in job portal or through in-
house recruitment
Project manager
Technical consultants
ABAP consultants, SAP
basis consultants
Functional consultants
FICO,MM,SD,HR,PP

33. ASAP -METHODOLOGY

34. ASAP TOOLS ARE TAILOR –MADE FOR AN EFFECTIVE ,FAST, AND WELL-ORGANIZED
SAP R/3IMPLEMENTATION
THE COMPLETE IMPLEMENTATION PROCESS IS WELL DOCUMENTED
Project preparation
• Define goals & objective
• Clarify scope ,strategy, schedule resources
Business blueprint
• Requirement workshops, document business process
• Define baseline scope, refine overall schedule
Realisation
• System implementation ,testing
• Release it for production
Final preparation
Testing, end-user training, system management
Cut over activitiesGo live and support
Pre-production to live production
Support organisations, closing project and finally sign-off

35. WHY ASAP
 Both project managers & team members need ASAP
 ASAP methodology gives the project managers:
The requisite technology
Management roadmap
Great reduction of risk
Project time lines improving
 Team members should be:
Conversant with general implementation roadmap
Aware of specific accelerators that should be used to speed up
the implementation

36. ASAP….1996
 ASAP is a methodology/step by step approach
 Better suited for medium sized companies
 “The word “Accelerated” refers to many “accelerators”(tools and
information's) available in SAP in an enterprise

37. ASAP ADVANTAGES
 Used to effectively and efficiently implement SAP
 A simple ,quick ,cost effective implementation of R/3
 Minimizing the length of time between installation and start up
 Maximizing the utilization of SAP and customer resources
 Involves the user community

38. CAREER & SCOPE AS A SAP
PROFESSIONAL

39. ROLE OF TECHNICAL & FUNCTIONAL CONSULTANTS IN SAP
 Functional consultant
1. Gathers requirements from the client
2. Translates the requirements into functional specification.
3. he configures the system according to the client needs
 Technical Consultant :
1. Needs to understand the functional requirement from the functional specs.
2. Translates functional specs into technical specs.
3. Does the coding as per the technical specs.
4. A technical consultant is an programmer (ABAP, JAVA) who helps the functional consultant to alter the
system in few areas to meet the specific client business needs.
5. Needs to know basic business processes(optional).

40. CAREER GRAPH

41. SAP NAVIGATION

42. THE SAP LOGON PROGRAM

43. LOGGING INTO SAP SYSTEM

44. SAP EASY ACCESS

45. SCREEN STRUCTURE

46. ROLE-BASED USER MENUS

47. FAVOURITES MENU

48. STATUS BAR

49. MULTIPLE SESSIONS

50. USING HELP AND PERSONALIZING YOUR USER INTERFACE

51. FIELD HELP:F4

52. THANK YOU……..BEST OF LUCK