College Admission System Project Report

Project Report
College Admission System
Submitted by:
Sourabh Upadhyay
Roll no. 14144457
Under Supervision of:
Prof. R.K. Tiwari (HOD)
Prof. Anil Prajapati
DEPARTMENT OF COMPUTER SCIENCE
GOVT. MADHAV SCIENCE COLLEGE, UJJAIN
March 2017

2 | C o l l e g e A d m i s s i o n S y s t e m
ACKNOWLEDGEMENT
We are pleased to acknowledge Prof. R.K. Tiwari and Prof. Anil Prajapati
for their invaluable guidance during the course of this project work. As our
project COLLEGE ADMISSION SYSTEM which envelops the automation of
all work. We have tried our level best to make our project as simple possible.
We would also like to give special thanks to all the talented personalities of our
institute who had given us a moral support completing our visual basic project.
Sourabh Upadhyay
Roll no 14144457

CONTENTS
1. Introduction
2. Problem specification
3. Background and related work
4. Scope
5. Goals
6. Hardware Requirements
7. Proposed System
8. Overview
9. Flow chart
10.Frame work of html
o Registration form
o Enrolment form
o Examination form
11.Output screen
12.Data flow diagram
13.Design and implementation constraints
14.Student view functionality
15.Experimental result
16.Supplementary requirements
17.Other nonfunctional requirement
18.Conclusion
19.Reference

INTRODUCTION
Today all the work at the time of admission of the students is done manually by ink
and paper, which is very slow and consuming much efforts and time. In the modern
world of technology, computer are affecting our lives in more ways than we probably are
aware of COMPUTERIZED MANAGEMENT maintaining information of an educational
institute, colleges, other the list is endless. The main principle behind the need of college
admission system is easy supervision of institutes. It can handle the details of students such
as fee details or marks details. This Student Database has been designed taking into account
the practical needs to manage a Students data. Moreover, it provides security at product
level as well as user level. Its design concentrates on 4 types of users:
1. Admin
2. Students
3. Account
4. Student section

PROBLEM SPECIFICATION
Student admissions are a vital part of any College’s running because students are what keep
a College alive. The student admission is one of the most important activities within a
College as one cannot survive without students. A poor admissions system can mean fewer
students being admitted into a College because of mistakes or an overly slow response time.
The process begins with a potential student completing an application form through the
Universities and Colleges Admissions Service, the first step for students is to apply directly to
the College through a custom online form. The next step is for the Admissions service centre
has to review the application and ensure that all of the required information has been
provided. The application in its entirety is then forwarded, complete with a
recommendation, to the respective department’s Admissions Tutor, who has the final say as
to whether each potential student is Accepted or rejected. Before making a decision, the
Admissions Tutor reviews the application and the additional documentation, comparing the
academic credentials to a list of College rankings and previous, similar applications.

BACKGROUND AND RELATED WORK
The main aim of our project is to develop the application which will be useful in college
admission system. As this college admission system project includes the admission process
of student, starting from when the student takes admission in college in first year till that
submission of examination form from the college. The requirement of the student is to:
 Login to the system through the first page of the application.
 New student registration after logging into the system.
 View/change his/her details.
 Can get help through the help option to view different features of the system.
 Admin login should be present who can read as well as remove any uploads.
The student details in separate records are tedious task. Referring to all these records and
updating is needed. Since the number of students are growing and management has to
handle records of all of the students, it is facing the little bit problems in Maintaining
the records of students.

SCOPE
This project’s aim is to automate the system, pre-checking the inclusion of all required
material and automatically ranking each student’s application based on a number of criteria.
These criteria include the ranking of their College, their grade at said College and their
language grade Certificate. The data used by the system is stored in a database that will be
the centre of all information held about students and the base for the remainder of the
process after the initial application has been made. This enables things to be simplified and
considerably quickened, making the jobs of the people involved easier. It supports the
current process but centralizes it and makes it possible for decisions to be made earlier and
easier way.

GOALS
The main goal of the system is to automate the process carried out in the organization with
improved performance and realize the vision of paperless admission. Some of the goals of
the system are listed below:
 Manage large number of student details.
 Manage all details of student who registered for the course and send appropriate
details about the course to the students account.
 Create student accounts and maintain the data’s effectively.
 View all the details of the students.
 Create the statistical reports to facilitate the finance department work.
 Manage the details of hostellers and facilitate the allotment of hostels rooms for the
students.
 Reduce the work load in interview the students for selection and Counseling should
be very effective rather than direct methods.

HARDWARE REQUIRMENT
CPU : Intel i3 Processor
RAM : 1 GB
HDD : 1 TB
MOITOR : V.G.A, LCD, LED
Keyboard, Mouse, Printer.
PROPOSED SYSTEM
 It is automated computerized web based software system.
 It uses technologies like HTML.
 It is easy to operate.
 Attractive User Interface.

OVERVIEW
 Overall Description will describe major components of the system, interconnection
and external interfaces.
 Specific Requirements will describe the functions of actors, their role in the system
and constraints.
Overall Description:
The rest of this document will give further details on the overall product description,
including the hardware, software, and communications interfaces, product functions, user
characteristics, and any assumptions that will be made.
Specific Requirements:
The college will also include the specific requirements needed. These will include the
functions, performance, design, and software attributes. This document is organized in a
logical manner and is easy to follow. Readers should refer to the table of contents,
appendices, or index if looking for something in specific. Otherwise, reading this document
from start to finish will start with a vague description and get more specific and detailed as
changing sections and reading further.

FLOW CHART
RAGISTRATION FORM
START
RAGISTRATION
FORM
FORM
FILLUPFORM
RAGISTRATIONNO
GENRATED
SUBMIT

ENROLLMENT FORM
SUBMIT
D.O.B
FILLUPENROLLMENT
FORM
ENROLLMENT NO
GENRATED
SUBMIT
RAGISTRATION NO

EXAMINATION FORM
SUBMIT
YEAR/SEM
FILLUPEXAMINATION FORM
FORM SUBMITTED
SUCCESSFULLY
SUBMIT
ENROLLMENT NO

FRAME WORK OF HTML
Registrationform
<html>
<head>
<title>
Registration form
</title>
</head>
<body>
<form action="" method="post" name="form1">
<table width="50%" border="2" bordercolor="yellow">
<caption aline="center"><b><u>Ragistration Form</u></b></caption>
<tr>
<td width="30%">First Name:</td>
<td width="70%"><input type="text" name="textfield1"></td>
</tr>
<tr>
<td>Middile Name:</td>
<td><input type="text" name="textfield2"></td>
</tr>
<tr>
<td>Last Name:</td>
</tr>
<tr>
<td>Father Name:</td>
</tr>
<tr>
<td>Mother Name:</td>
</tr>
<tr>
<td>contact no:</td>
</tr>
<tr>
<td>12th Roll no:</td>
</tr>
<tr>

<td>12th persentage:</td>
</tr>
<tr>
<td>College:</td>
<td>
<select name="select">
<option>Govt. Madhav arts college,ujjain</option>
<option selected>Govt.Madhav science PG college, ujjain</option>
<option>Govt.holkar science college,Indore</option>
<option>Govt.J.N.S.college,Shujalpure</option>
<option>Govt. S.K.P.college,Dewas</option>
<option>Govt.G.D.C.college,ujjain</option>
</select></td>
</tr>
<tr>
<td>State:</td>
<td><select name="select">
<option>Maharashtra</option>
<option>U.P</option>
<option selected>Madhya Pradesh</option>
</select></td>
</tr>
<tr>
<td>Address:</td>
<td><textarea name="textarea"></textarea></td>
</tr>
<tr>
<td>Email ID:</td>
</tr>
</table>
<p>Gender:<br>
<input name="radiobutton" type="radio" value="radiobutton">male<br>
<input name="radiobutton" type="radio" value="radiobutton">female</p>
<p>
<input name="Reset" type="Reset" value="Reset">
<input name="Submit" type="Submit" value="Submit">
</p>
</form></body>
</html>

OUTPUT SCREEN

Enrollment form
<html>
<head>
<title>
Enrollment form
</title>
</head>
<body>
<caption aline="center"><b><u>Enrollment Form</u></b></caption>
<tr>
</tr>
<tr>
</tr>
<tr>
<td>Last Name:</td>
</tr>
<tr>
</tr>
<tr>
</tr>
<tr>
<td>College name:</td>
<td>

<option>Barkatullah university</option>
<option selected>Vikram university</option>
<option>DAVV university</option>
</select></td>
</tr>
<tr>
<td>College:</td>
<td>
<option>Govt.Madhav arts college,ujjain</option>
</select></td>
</tr>
<tr>
<td>State:</td>
</select></td>
</tr>
<tr>
<td>Address:</td>
<td><textarea name="textarea"></textarea></td>
</tr>
<tr>
<td>Email ID:</td>
</tr>
<tr>
<td>Contect No:</td>
</tr>
</table>

<p>Gender:<br>
<input name="radiobutton" type="radio" value="radiobutton">female</p>
<p>
</p>
</form></body>
</html>

OUTPUT SCREEN

Examination form
<html>
<head>
<title>
Examination form
</title>
</head>
<body>
<caption aline="center"><b><u>Examination Form</u></b></caption>
<tr>
</tr>
<tr>
</tr>
<tr>
<td>Last Name:</td>
</tr>
<tr>
</tr>
<tr>
</tr>
<tr>
<td>university name:</td>
<td>
<option selected>Vikram university</option>
<option>Barkatullah university</option>
<option>DAVV university</option>
</select></td>
</tr>

<tr>
<td>College:</td>
<td>
<option>Govt.Madhav arts college,ujjain</option>
</select></td>
</tr>
<tr>
<td>State:</td>
</select></td>
</tr>
<tr>
<td>Subject:</td>
<td>
<option selected> CS,Mathematics,Physics,Foundation</option>
<option>IT, Mathematics,Physics,Foundation</option>
<option>CA,Mathematics,Physics,Foundation</option>
</select></td>
</tr>
<tr>
<td>Enrollment No:</td>
</tr>
<tr>
<td>Email ID:</td>
</tr>
<tr>
<td>Contect No:</td>
</tr>
</table>

<p>Gender:<br>
<input name="radiobutton" type="radio"
value="radiobutton">female</p>
<p>
Student Type:<br>
<input name="checkbox" type="checkbox" value="checkbox">Regular<br>
<input name="checkbox" type="checkbox" value="checkbox">private</p>
<p>
</p>
</form></body>
</html>

OUTPUT SCREEN

DATA FLOW DIAGRAM
No
log
in
Failed send application form
NO
No Yes
Student
No information
Yes
Yes
Yes
Home page
Log in
Student
Examination
form
Enrolment
Acceptance /
Rejection
Online
payment
Download admit card when available
Cashier
Admin

DESIGN AND IMPLEMENTATION CONSTRAINTS
Some of the design and implementation constraints identified are listed below:
o Student is not allowed to register for more than three courses.
o Student not has any rights to edit any data in the system.
o Student pays the application fees in DD or MO to register for Course.
o Online Payment facility may be restricted if the College not want this facility
for some reasons.
o This systemis not support distributed database Facility.
o System is limited to HTTP/HTTPS Protocols.

STUDENT VIEW FUNCTIONALITY:
Registration and Login System:
This will enable the system to display personalized information when the user logs in and
certain information, such as name and address, to be added to each application
automatically. Giving each student a specific ID will also allow a user to apply to a number of
courses, while giving the system a way to prevent unnecessary duplication of applications.
Update Details:
Applicants, admissions staff and tutors will all have the ability to update their personal
details at any time. Applicants, however, will also be able to update their application
details. After the user has confirmed the update, an e-mail is dispatched with the original
and new details as confirmation. The only time an application will be locked for editing
will be when it has been submitted to a tutor for review, after which point the
application will no longer be accessible by the user.

EXPERIMENTAL RESULTS
Our College Admission System is online for student. It includes admin, student and office
sections. Each section of office is helpful for student like exam, student and account.
Experimental result of our College Admission System is student's admission will be done by
online.& notice board application which is based on android is give notification to each
section[9]. Each process includes in requirement of our project are going to be fulfilled.
Input: Input will be details of students like marks, personal etc while filling the admission
form. Also the notice will be send for check whether the student gets the notification.
Output: That admission form will get submitted by student with student’s fee details and
admission of the student will get confirmed. And all the student details will be available and
accessible as per the requirement of the various sections in the college. Also the student will
gets notified by message.
Analysis: After filling the admission form student will go for account section and here the
accountant will enter the Unique ID No. provided by Admin Then after verification of the
form will be done by student section

SUPPLEMENTARY REQUIREMENTS
Immediate Feedback: The System must try to answer all the queries of the students and it
should provide immediate feedback after getting any request from the students. The system
must provide the illusion to the students that, they are contact the real peoples for process
the Admission task.
Reduce the Cost of Admission Process: The main aim of the System is to reduce the cost
needed for Admission Process, so it automatically reduces the manual power needed to
perform the entire task and improve the quality of the work.
Increase the Quality of the Process: The System facilitates the work of the universities and
the same time it must reduce the work load of the organization with expected quality.
Quality in the sense, the system try to avoid the mistakes that are usually happen during the
Admission Process because names of the students sometimes missed in the selected list and
call letters for the students also not send properly to the qualified students. Make the
Interface Simple as Possible.
Reduced Time: To perform any task time is one of the important factors to consider. If the
system not utilize properly time, than the entire aim of system is fails and the system is fails
to reach its goal. So time take to process all these activities should be less but the output
should be effective.

OTHER NONFUNCTIONAL REQUIREMENTS
Performance Requirements
Some Performance requirements identified is listed below:
o The database shall be able to accommodate a minimum of 10,000 records of
students.
o The software shall support use of multiple users at a time.
o There are no other specific performance requirements that will affect development.
Security Requirements
Some of the factors that are identified to protect the software from accidental or malicious
access, use, modification, destruction, or disclosure are described below. Specific
requirements in this area could include the need to:
o Utilize certain cryptographic techniques
o Keep specific log or history data sets
o Assign certain functions to different modules
o Restrict communications between some areas of the program
o Check data integrity for critical variables
o Later version of the software will incorporate encryption techniques in the
user/license authentication process
Portability Requirements
Some of the attributes of software that relate to the ease of porting the software to other
host machines and/or operating systems. This may include:
Java is used to develop the product. So it is easiest to port the software in any environment.

Maintainability
The user will be able to reset all options and all stored user variables to default settings.
Reliability
Some of the attributes identified for the reliability is listed below:
All data storage for user variables will be committed to the database at the time of entry.
Data corruption is prevented by applying the possible backup procedures and techniques.
Usability requirements
Some of the usability requirements identified for this system are listed below:
o A logical interface is essential to an easy to use system, speeding up common tasks.
o Error prevention is integral to the systemand is provided in a number of formats
from sanity checks to limiting free-text input.

CONCLUSION
In this way we are going to develop college admission system, which is helpful for Reduction
in manual work so less manpower required. Students’ records can be accessed within few
seconds, Clarity in account section. Our system primarily focuses on building an efficient and
user friendly communication system for the educational institutions.

REFERENCE
 Framework for analysis and visualization of embedded platform, IIT
Delhi.
 Software Requirements Specification for Online College Admission
System, VIT College.
 LinkedIn slide share.
 Google web search
 Wikipedia

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