Sparkybag, the workflow manager Sparkybag is a system that makes managing and sharing documents safe, easy and efficient. Documents such as stationary, logo’s, brochures, ads, posters, web templates, reports etc. are placed online for review and approval by clients and is accessible 24/7.

1. Sparkybag – Workflow manager
www.sparkybag.com

2. What is regular workflow management?
• Regular workflow management
• Share documents with clients and within the agency
• Unstructured feedback (verbal)
• Time consuming approval (visit, mail)
• Communication based on meetings, telephone, email
Overall: time consuming = cost ineffcient

3. What is Sparkybag?
• Online workflow management
Sparkybag is online version of workflow
management
Clients and agency use one system
Online feedback and approval
Auto email notification
Upload, feedback and approve any where, 24/7
Overall: less time consuming = cost effcient

4. Regular workflow vs Sparkybag

5. Authorization
• Login
No access without username and password
At least one administrator
Personal password not traceable by
administrator
Auto retrieval in case of forgotten password
(email)

6. Authorization

7. Project overview
• Phases for each client and project(item)
Start:
After approval of estimate (pre Sparkybag), a project and project
item is created and linked with a client
Concept
Pdf version of artwork, ready for feedback (multiple feedback
rounds (=pdf’s) is possible)
Final
Final pdf, ready for online client approval
Production
Post Sparkybag (e.g. printing of ads or internetsite going live)

8. Project overview

9. Project
• Multiple users and roles
Sparkbag has multiple users
All users have access to relevant documents based
on
their rights within Sparkybag
A project is linked with a client
(and then with project leader and project members)

10. Project

11. Project structure
• Project structure
Sparkybag is based on clients
Each client has multiple projects
Each project has at least one project item
Multiple project items per project is possible
A project item (e.g. a corporate ad) can contain
multiple versions

12. Project publication
• Project publication
Publication per phase (start, concept, final, production)
Auto email notification (client vs project leader, project leader
vs project member)
Client feed back checked by project leader, internal approval
and adjustment by project member
Original artwork (Photoshop, Illustrator etc) never runs
through Sparkybag (pdf’s of jpeg of the artwork)

13. Project structure

14. Project publication

15. Sparkybag – Workflow manager
www.sparkybag.com