Speaker: Zlatan Džinić; ECM has played a central role in Microsoft’s Business Productivity infrastructure (as part of the Unified Business Platform along with Unified Communications, Business Intelligence, Collaboration and Enterprise Search). The promise that SharePoint has delivered over the years has been about bringing ECM to the masses, or bringing organizational content to everyone. In this session we will take a look at the SharePoint’s ECM offering focusing on advancements in SharePoint 2013 on how to create, control and protect the information in your organization with this next generation platform.

1. Enterprise Content Management
Overview in SharePoint 2013
ZLATAN DZINIC, HITACHI CONSULTING
DIRECTOR – MICROSOFT PLATFORM
4 X MVP SHAREPOINT
MCM 2010 (IN PROGRESS)
SHAREPOINT AND PROJECT CONFERENCE ADRIATICS
ZAGREB, 11/28/2012

2. sponsors

3. SharePoint
Share

4. WWW

5. Enterprise Content Management
Create Control Protect
Create and organize Manage content policy, Reduce risk and manage
content easily with the information architecture compliance with centralized
help of relevant and taxonomy eDiscovery tools
discovered information
5

6. Create

7. INDIVIDUALS AND TEAMS MANAGING
CONTENT

8. Control

9. Specify retention
schedules for
content types
Submit documents
for long term
archival

10. Create hierarchical
file plans and Define mutli-stage
generate reports retention policies
by folder

11. Submissions
matched to specific
content type

12. Specify alternate
content type names
to accommodate
taxonomy
differences
Property based
conditions route
content
Auto provision
folders based on
property value

13. ORGANIZATIONAL CONTENT MANAGEMENT

14. Protect

15. EDISCOVERY

16. Summary
ECM has evolved, where content
1
creation and organization is
intuitive and simple through
discovery and collaboration
Ensure compliance is achieved
2
through content policy,
information architecture and
taxonomy
Centralized eDiscovery across the
3
Office platform helps protect
organizations by improving
compliance without affecting user
productivity

17. O365 – Tough
Questions

18. Storage Size and costs
• Max size of Site Collection in SPO: 100GB
• Average of 350K docs in a SC (@300kb)
• Max number of Site Collections: 3000
• Record Centers:
• The Distributed Archive of Site Collections
• Cost for Storage in O365 Today:
• Start with 10GB Pooled Storage
• Per E License Purchased: 1GB for SkyDrive Pro, 0.5GB of Pooled Storage
• Extra storage purchasable $0.20 a GB/mo
• $720 per year for roughly 1 Million Documents
• Max of 25TB for a tenant (today)*

19. Questions about feature parity
Feature Mitigation
Content Search Web part Content By Search (CBQ)
CMIS Producer Standard SharePoint CSOM
“ECM” workflow actions (like Declare Record) not available with new workflow Still supported in old
model workflow model
Auto-generated thumbnails for videos Client-side thumbnail
generation
Auditing of view events Analytics may be
appropriate depending on
scenario
Custom retention actions & formulas Often policy can be re-
modelled to be OOTB
Encryption at rest Lots of protocols, standards,
and certs in place already

20. Hybrid
Service/Scenario Strategy
Records Archiving Have both on premises and cloud corporate archives
Taxonomy Import/export between on prem and cloud as one time operation, or as an
advanced customer, have one master and do a periodic sync.
eDiscovery Exchange will federate cross-premises to either on prem or cloud
Discovery Center. If SharePoint sites exist both on prem and cloud, use
two Discovery Centers.
Search Federated search results appear in both on prem and cloud – see next
slide

21. Hybrid Search – Office Dogfood
http://office https://msft.spoppe.com

22. In Review: Session Objective And
Takeaways

23. questions?
WWW.LINKEDIN.COM/IN/ZLATANDZINI
C
@ZLATANDZINIC

24. thank you.
SHAREPOINT AND PROJECT CONFERENCE ADRIATICS
ZAGREB, 11/28/2012

25. DEMO TITLE