1. Educational Institutions - Library Services,
Hostel Facilities ,Performance Appraisal &
student Welfare Services
Suchithra.P.V
1st year Msc. Nursing
College of Nursing
Alappuzha

2. Library

3. Library
– The size of the Library should be of minimum 2400
sqr. ft.
– It should be easily accessible.
– It should have seating arrangements for at least 60
students.
– It should have good lighting and ventilation.
– It should have space for stocking and displaying of
books and journals.

4. • The library should have at least 3000 books.
• At least 10 sets of books in each subject to
facilitate for the students to refer the books.
• The number of journals should 15 out of which
one- third shall be foreign journals and subscribed
on continuous basis.

5. In the library there should be provision for:
• Staff reading room for 10 persons.
• Rooms for librarian and
other staff with intercom phone facility
• Video and cassette / CD room
• Internet facility.

6. Accommodation and equipment
• Library should be conveniently located in, as far as
possible, quiet, attractive surroundings.
• It should be large enough to permit the proper arrangement
of books and to seat approximately half the largest number
of students usually admitted to a class.
• Where space permits, it is preferable to have a reading room
annexed where students may study with the minimum of
distractions.

7. Organization of library
• Librarian
• Library committee
• Policies
• Budget

8. 1.Librarian
• The management of a library requires special
knowledge and skills.
• A full time or part time librarian is needed for
the library in a college of nursing.

9. functions
• Maintaining an up to date record of all the
library holdings- the no. of books, journals etc.
• Maintaining an accession register.
• Classifying and cataloging all books
• Selection of journal articles( with the
assistance of nursing staff) or cataloging

10. • Displaying books and other materials of current interest
• Keeping sets of periodicals complete and arranging for
binding.
• Ordering publications as approved by library
committee.
• Loaning of publications, maintenance of necessary
records.
• Participation in meeting of library committee

11. 2.library committee
• The membership of the library committee
should include the librarian or staff member
officiating as secretary, and a nursing teacher,
a student and any other interested member of
the staff

12. library committee -Functions
• Preparing the initial budget estimate, and reviewing
them periodically
• Selection of new books
• Selection of magazines for subscription
• Formulating policies regarding the use of the library
• Studying and reporting on statistical data on the extent
to which the library is being used
• Encouraging the use of library.
• Determining and reporting on library requirements

13. 3.Policies
• The hours at which the library will be open
(this will vary according to local working
hours, but it should be open daily and for as
long as possible each day)
• The person who may use the library facilities.
• The kinds of books and journals which will be
stocked.

14. Policies contd …
• The books which may be borrowed and those
which must be read in the library.
• The period for which a book may be borrowed
• The action to be taken when books are not
returned on time.

15. Policies contd …
• The percentage of the budget to be spent on
subscriptions to journals.
• The procedures to be followed in discarding
outdated, dirty or turn book.
• The journals to be bound.

16. 4.Budget
• A minimum initial outlay of Rs 1,50,000/- would
help to start a library for a small college with
annual recurring budget of at least Rs 5,00,000/-
for five years until the library is established.
The annual budget should include
• The purchase of new books, pamphlets, reprints
etc
• Subscription to journals
• Binding of volumes of journals at the end of each
year
• Stationery items, postage etc.

18. Library holdings

19. Organization of the material in the
library
• Arrangement
• Accession
• Classification
• Cataloguing
• Borrowing

20. Hostel Facilities

21. • Hostel Block (60 Students) = 54470 Sqr. Ft
• There should be a separate hostel for the male
and female students

22. Hostel Facilities
Hostel Room
• It should be ideal for 2 students with the
minimum 100 sq. ft .carpet area. The furniture
provided should include a cot, a table, a chair,
a book rack, a cupboard and a cloth rack for
each student.

23. Toilet and Bathroom
• Toilet and bathroom facilities should be provided
on each floor of the students hostel at the rate of
one toilet and one bathroom for2-6 students.
• Geysers in bathroom and wash basins should also
be provided.

24. Recreation
• There should be facilities for indoor and outdoor
games.
• There should be provision for T.V., radio and
video cassette player.

25. Visitor’s Room
• There should be a visitor room in the hostel with
comfortable seating, lighting and toilet facilities.
Pantry
• One pantry on each floor should be provided. It
should have water cooler and heating
arrangements.
Washing & Ironing Room
• Facility for drying and ironing clothes should be
provided in each floor.

26. Sick Room
• A sick room should have a comfortable bed,
linen, furniture and attached toilet. Minimum
of 5 beds should be provided.
Room for Night Duty Nurses
• Should be in a quiet area.
Guest Room
• A guest room should be made available.

27. • Kitchen & Dining Hall
There should be a hygienic kitchen and
dining hall to seat at least 80% of the total
students strength at one time with adequate
tables, chairs, water coolers, refrigerators and
heating facilities.
Hand washing facilities must be provided.

28. • Warden’s Room
Warden should be provided with a separate office
room besides her residential accommodation.
• Canteen
There should be provision for a canteen for the
students, their guests, and all other staff members.
• Transport
College should have separate transport facility
under the control of the Principal. 50 seater bus is
preferable

29. • Residential Accommodation:
Residential family accommodation for
faculty, should be provided, according to their
marital status. Telephone facility for the
Principal at her residence must be provided.
Residential accommodation with all facilities
is to be provided to the Hostel Warden.
• Crèche
There should be a crèche in the college
campus.

30. • Common room
• Reading room
• Guest room
• Drying room
• Dormetry

31. Staff for the Hostel
• Warden (Female) -3 : Qualification- B.Sc. Home
Science or Diploma in House keeping/ Catering.
• Minimum three wardens must be there in every
hostel for morning, evening and night shifts
• If number of students are more than 150, one
more warden/ Asst. Warden/ House keeper for
every additional 50 students.

32. • Cook-1: For every 20 students for each shift
• Kitchen & Dining Room helper- 1 : For every
20 students for each shift.
• Sweeper-3
• Gardener-2
• Security Guard/ Chowkidar-3

33. Performance appraisal

34. Performance appraisal
Performance appraisal refers to the task of the
rating or assessing the individual performance
and abilities at work.
(Abuja )
Performance appraisal refers to all formal
procedures used in working organizations to
evaluate personalities and contributions and
potentials of group members.(Yodder)

35. Importance of Performance Appraisal
Performance appraisal helps in
• Determining the training needs of an employee.
• Providing adequate feedback to each individual
for his or her performance.
• Improving or changing behavior towards some
working habits.
• Planning for promotions, transfers and job
rotations.
• To enhance staff development and motivate
personnel toward higher achievement.

36. principles
• Objectives of appraisal are identified to all.
• Results by appraisal are clearly understood.
• The appraisal process is valued by the organization.
• The appraisal process occurs consistently.
• The supervisor has received education and training in
the use of the appraisal process and tool.

37. Principles contd…
• Clear and concise role delineation and job
descriptions enable employee, employer and
client to know the duties and responsibilities of
the job.
• Assess performance in relation to behaviorly
stated work goals.

38. Performance Appraisal
Tools
• Trait Rating Scales
• Job Dimension Scales
• Behaviorally Anchored Rating Scales( BARS)
• Checklists
• Essays
• Self – Appraisals
• Management by Objectives (MBO)
• Peer Review

39. Trait Rating Scales
• A trait rating scale is a method of rating a person, which
may be the job description, desired behaviors, or
personal traits.
• Rating personal traits and behaviors is the oldest type
of rating scale.
• Rating scales are subject to central tendency and halo
and horns effect errors and thus are not used as often.

40. Job Dimension Scales
• It is a scale to measure job satisfaction.
• Job Dimension Scales require that a rating
scale be constructed for each job
classification.
• The rating factors are taken from the context
of the written job description.

41. Behaviorally Anchored
Rating Scales( BARS)
• It is sometimes called behavioral expectation
scales.
• Behaviorally anchored rating scales (BARS)
are scales used to rate performance.
• BARS are normally presented vertically with
scale points ranging from five to nine.

42. • It is an appraisal method that aims to combine
the benefits of narratives, critical incidents,
and quantified ratings by anchoring a
quantified scale with specific narrative
examples of good, moderate, and poor
performance.
• Appraisal tools firmly grounded in desired
behaviors can be used to improve performance
and keep employees focused on the vision and
mission of the organization

43. Checklists
There are several types of checklist appraisal
tools.
• Weighted scale
• Forced checklist
• Simple checklist

44. Weighted scale
• It is composed of many behavioral statements
that represent desirable job behaviors.
• Each of these behavior statements has a
weighted score attatched to it. Employees
receive an overall performance appraisal score
based on behaviors or attributes.

45. Forced checklist
• It requires the supervisor to select an
undesirable and a desirable behavior for each
employee.
• Both desirable and undesirable behaviors have
quantitative values, and the employee again
ends up with a total score on which certain
employment decisions are made.

46. Simple checklist
• It is composed of numerous words or phrases
describing various employee behaviors or
traits.
• The rater is asked to check all those that
describe the employee on each checklist.
• A major weakness of all checklists is that
there are no set performance standards.

47. Essays
It is often referred to as the free form review.
The appraiser describes in narrative form an
employee’s strengths and areas where
improvement or growth is needed. But there is
a greater opportunity for personal bias.

48. Self appraisal
• It refers to the self evaluation where an employee
expresses his views and points regarding his
feedback on his or her performance.
• In the process the employee's examines his or her
strengths, weakness, accomplishments and any
problems faced

49. Management by Objectives (MBO)
• It incorporates both the employee’s
assessments as well as the organization.

50. Steps
• The employee and supervisor meet and agree on
the principal duties and responsibilities .
• The employee sets short-term goals and target
dates in cooperation with the supervisor or
manager.
• Both parties agree on the criteria that will be used
for measuring and evaluating the accomplishment
of goals.

51. • A time frame is set for completing the objectives,
which depends on the nature of the work being
planned.
• Regularly , but more than once a year, the
employee and supervisor meet to discuss
progress.
• At these meetings some modifications can be
made to the original goals if both parties agree.

52. • The manager’s role is supportive, assisting the
employee to reach goals by coaching and
counseling.
• During the appraisal process, the manager
determines whether the employee has met the
goals.
• The entire process focuses on outcomes and
results and not on personal traits.

53. Advantages
• Vested interest in the employee to accomplish
goals because employees are able to set their
goals.
• Spirit of team work
Disadvantages
• Highly directive and authoritarian managers
find it difficult to lead employees in this
manner.

54. Peer Review
Peer review is the evaluation of work by one or more people of
similar competence to the producers of the work .
Professional peer review
It focuses on the performance of professionals, with a view to
improving quality, upholding standards, or providing
certification. In academia, peer review is common in
decisions related to faculty advancement and tenure.

55. • Scholarly peer review
It is also known as refereeing is the
process of subjecting an
author's scholarly work, research, or ideas to
the scrutiny of others who are experts in the
same field, before a paper describing this work
is published in a journal.

56. Process Of Performance Appraisal
Establishing
performance
standards
Communicating
The Standards
Measuring The
Actual
Performance
Comparing The
Actual With The
Desired Performance
Discussing
Results

57. Roles and responsibilities
A principal must:
• Schedule performance appraisals for every teacher
assigned to the school and notify each teacher when an
appraisal is being scheduled
• meet with the teacher to prepare for the classroom
observation component and to discuss the competencies
that will be the focus of this observation

58. • prepare and sign a summative report on the
performance appraisal, using the approved form
• Give the teacher a signed copy of the summative
report within 20 school days of the classroom
observation
• conduct a classroom observation to appraise the
teacher’s performance in relation to the applicable
competencies

59. • upon a teacher’s request, meet with the teacher
to discuss the performance appraisal once the
teacher has received a copy of the summative
report;
• provide the board with a signed copy of the
summative report.

60. Obstacles of effective performance appraisal
• Lack of support from top management
• Resistance on the part of the evaluators
• Evaluate biases and rating errors, which result in unreliable
and invalid ratings
• Lack of clear, objective standards of performance
• Failure to communicate purposes and results in unreliable and
invalid ratings.
• Lack of suitable appraisal tool.

61. Student Welfare services
• Student welfare is an important part of the total
school program.
• It broadly covers their physical, mental and social
wellbeing.

62. • Such needs of the student will be met partly by
the facilities provided in the hostel and partly
through an active and adequate student health
guidance and counseling service, and
opportunities for recreation and for cultural
and religious activities

63. Policies
• The number and nature of routine physical health
examination to be done during the course period.
• The appointment of a physician, responsible for the
student’s health.
• The action to be taken and facilities made available
when a student falls sick.

64. • The maximum amount of sick leaves which
may be taken during the course and the action
to be taken when this is exceeded.
• The arrangements to be made for student
counseling.
• The extent to which provision will be made for
recreational and cultural activities.

65. • The provision to be made for students to
follow their own religious practices
including participation in important
festivals.

66. Student Health Service
• permit students to achieve maximum benefit
from their school experience
• minimize any risk to which they might be
exposed or to which they might expose others
• promote good health habits which will be
lasting and which they can apply in the
practice of nursing
• give the students the required care when they
are sick.

67. Medical examination

68. On admission
• Within the first week of admission the student
should have a thorough physical examination,
which should include
• Recording of previous medical history
• Recording of height and weight
• Testing of urine and stool
• Chest X-ray or screening if necessary

69. • Complete physical examination of heart, chest,
eyes, ears, teeth, throat and skin
• Checking for any condition known to be
prevalent locally
Treatment should be given if any problem is
detected. Follow up should be done until the
whole problem is solved.

70. Routine medical examination
• During the year, the students health record
should be kept up to date with respect to
illness and disorders.
• Ailments should be treated immediately.
• Protective inoculation like TT,TB, Hepatitis B
etc are given compulsarily before sending the
students to the clients for the first time.
• Routine physical examination should be
carried out annually

71. Health records
• It should contain a summary of the student’s previous
medical history and a complete record of her health
while in the school.
• It should be of a size convenient for filling and should
be kept in the school’s office with her other records.
• Each student should be encouraged to take the
responsibility for her own health and a health card is
given at the beginning of the course and give guidance
to record the information accurately and correctly.

72. • It will helps to make the student an awareness
about the factors involved in maintaining and
promoting health and also help to evaluate the
ability to take responsibility.
• The cards should be checked at periodic intervels
by one of the staff and appropriate action should
be taken on finding any significant deviations
from the normal.

73. Staff responsibility for student health
• The doctor appointed to take care of the student
health service should be a senior medical officer
of the hospital.
• The doctor will conduct routine physical
examination, take care of sick students and
arrange for the required protective immunizations.

74. Health room in the hostel
• There should be some place in the hostel
itself where sick students can report and have
minor discomforts such as head ache or mild
discomforts alleviated.
• Standing orders may be carried out according
to the prescription of the nurse in charge.

75. • Student’s room in the hospital: there should be
a well equipped room in the hospital to admit
the students who need treatment.
• Sick room for students: a sick room in the
hostel is also recommended in order to give
special care to students who are sick, but who
do not need hospitalization.

76. Counselling
• Each tutor should act as an advisor and should
hold individual conferences with them at
regular intervals.
• The conferences should assist the student to
recognize her own problems, to identify what
needs to be done.
• In addition to the scheduled conferences, the
student should feel free to take appointment
with the advisor whenever she needs advice.

77. Recreational and cultural activities
• The college of nursing has a responsibility
towards the students to provide leisure time
and also guide them in developing cultural,
social and creative activities in accordance
with their individual preferences.
• There are many recreational activities which
can be pursued in a school of nursing , such as
music, dance, drama, reading, photography,
gardening and social entertainments such as
conducting parties , and both indoor as well as
outdoor games.

78. Student organization
• The involvement of the students as an
organized group is an important factor.
• The two principal ways by which this can be
achieved are through student government and
by the formation of a unit of the student.

79. Student government
• It requires the setting up of a student association, to
function as the officially recognized organization of the
students.
• The council is the executive organ of the student
organization
• It should be composed of two or more elected
representatives from each class.
• It should have a president, vice president, secretary and
should maintain accurate records of all its meetings.

80. Objectives of student organization
• Promotion of student welfare
• Development of co-operation and unity
• Good inter-personal relationship , with the staff
• sense of responsibility towards their profession
• Development of skills in organizational techniques
and committee procedures
• Promotion of the reputation of the school
• Establishment of lines of communication and
association with other student group in the
community and in the country as a whole.
• Professional approach to work

81. Student Nurses Association
• SNA is an associate organization of the Trained Nurses
Association Of India. This is the only nationally accepted
organization of student nurses. The objectives of SNA are
• To help students to uphold the dignity and norms of the
profession for which they are qualifying
• To promote a cooperative spirit among students for the
common good
• To encourage leadership ability and allow students to gain a
wide knowledge of the nursing profession
• To encourage both professional and recreational meetings,
games and sports
• To encourage student’s curricular and extracurricular
activities.

82. Kerala B.Sc. Nursing Students
Association (KBNSA)
• KBNSA is a statewide organization for
the B.Sc Nursing students studying in Government
nursing colleges.
• It conducts unit and state level conferences and
formulates strategies to eliminate problems faced by
the B.Sc nursing student community.
• KBNSA conducts various programmes for overall
development of students and also celebrates national
and international important days.
• There is a staff Advisor for KBNSA at the college level.

83. Research abstract

84. Bibliography
• B.T. Basavanthappa.Ist ed.NewDelhi.JP
publishers.2002
• Mary lucita.Nursing: Practice and Public Health
Administration.1st ed. Elsevier publications.
NewDelhi.2005
• Bessie L. Marquis, Carol J. Huston. Leadership
Roles & Management functions in Nursing. 6th
ed. Lippincot publications. California.2009
• R Sudha.Nursing Education Principles and
Concepts. 1st ed. New Delhi.2013