7 Steps to Mastering Your Time with Mark G. Richardson
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Do you often feel overwhelmed by your to-do list? Do you need more time in your day to get everything done? We are all given 24 hours in a day. How we choose to spend our limited time will define our success. During this training, Mark G. Richardson walks you through the techniques and tools that'll make you more efficient at managing your time and running your business. This system has been developed and taught to business owners and home improvement contractors for the past 25 years. Some of the things you'll learn are: - The differences in being efficient vs. effective; and understanding proactive vs. reactive time - The essential steps to establish a time mastery system that empowers you to take control of your time - Time-tested tactics you need to know to avoid common mistakes that cost you valuable time
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7 Steps to Mastering Your Time with Mark G. Richardson
- 1. 7 Steps to Mastering Your Time with Mark G. Richardson
- 2. 2 Why We’re Here Meet the team Discussion on time management and a walk-through of Mark’s time mastery system Q&A Stay tuned in till the end… ...One lucky attendee will be awarded a Google Home Mini!
- 3. 3 Meet Your Speaker Mark G. Richardson Leading Authority in the Remodeling Industry & Author of 3 Books
- 5. TODAY’S AGENDA Understanding Time 01 02 Establishing the “WHY” to change 03 Taking Inventory of Your Time 05 The Time Mastery System 07 Taking it to the Next Level 04 Developing Time Skills (BREAK) 06 Avoiding Mistakes
- 6. THREE KEY INGREDIENTS FOR SUCCESS MINDSET FITNESS CHANGE
- 7. FOUR LEVELS OF MASTERY UNCONSCIOUSLY INCOMPETENT CONSCIOUSLY INCOMPETENT CONSCIOUSLY COMPETENT UNCONSCIOUSLY COMPETENT
- 8. FOUR LEVELS OF MASTERY
- 9. ALL PEOPLE ARE NOT TIME MASTERY EQUAL ✓ Rethink your time ✓ Start small ✓ Back to basics ✓ Reduce some stress ✓ Focus on weak links ✓ Add techniques ✓ Gain hours in a week ✓ Accomplish big goals ✓ Go to the next level REBUILD ENHANCE GROW
- 10. IMPORTANT? WHY CONTROL OF YOUR DAY IS BEING IN
- 11. Reduce stress (overwhelm)? Accomplish more? Invest “time” to improve? Keep promises? Think more clearly? Achieve medium & long-term goals? DO YOU WANT TO… BOTTOM LINE: FEEL BETTER & MORE FULFILLED
- 13. Cyril Parkinson “WORK EXPANDS AS TO FILL THE TIME AVAILABLE FOR ITS COMPLETION” QUOTES ABOUT TIME “TIME IS MONEY” Ben Franklin Leo Buscaglia “SUCCESS IS A VERB” “TIME HAS NO MEANING IN ITSELF UNLESS WE CHOOSE TO GIVE IT SIGNIFICANCE” Dan Kennedy
- 14. HOW HAS TIME CHANGED? Technology optional Time built value “Free time” Return calls next day “Office hours” 24 hours in a day 24 hours in a day 24/7 Return calls that hour Time is not “Free” Time is not on your side Dependent on technology THEN NOW
- 15. Not planning your day Not writing things down Talking ...Not listening Simple tasks Not leveraging your time Emailing vs calling vs text vs face-to-face...Be effective! Being too fast or too slow TOP TIME WASTERS WHAT ARE YOUR TIME WASTERS?
- 16. EFFICIENT EFFECTIVE Doing things with the least recourses in the shortest amount of time. Accomplishing the desired goal or outcome in the best way.
- 17. if you can see it you get it MAKE TIME VISUAL
- 18. DIAGRAM TIME
- 20. 6 Mile Run $100 1 HOUR TRANSLATE TIME 2 HOURS 3 HOURS 4 HOURS 8 HOURS Watch Movie $200 Dinner Party $300 Drive to NY $400 Fly to Europe $800
- 21. _______________ 1 HOUR TRANSLATE YOUR TIME 2 HOURS 3 HOURS 4 HOURS 8 HOURS _______________ _______________ _______________ _______________ Make time more concrete and meaningful!
- 22. MAKE TIME MEANINGFUL 10 min a day 3,650 min a year 61 hours a year 30 min a day 10,950 min a year 183 hours a year 60 min a day 21,900 min a year 365 hours a year What would you do with an extra 100 hours a year?200300Make time more concrete and meaningful!
- 23. TAKING INVENTORY
- 25. REACTIVE __% PROACTIVE __% How much of your day is reactive (others control) vs proactive (you control)? PROACTIVE vs REACTIVE
- 26. The primary sources of reactive activities are? CLIENTS TEAM FAMILY PROACTIVE vs REACTIVE
- 27. Take inventory… Don’t fly blind Improve in baby steps Establish the time allowed ...Then do it Set an appointment Say “no” Plan your work today and everyday…Then work the plan PROACTIVE TIPS ✓ ✓ ✓ ✓ ✓ ✓
- 28. IF YOU DON’T KNOW THE ANSWER… AT LEAST KNOW THE QUESTION
- 29. TIME BLEND PERCENTAGE % WHAT % OF YOUR TIME PER WEEK DO YOU SPEND IN EACH WEEK? WHAT IS THE IDEAL % OF EACH? HOW CAN YOU MOVE TOWARD IDEAL? TOP 5 TO 7 CATEGORIES OF YOUR TIME?
- 30. ACTIVITY HR WEEK % IDEAL HR IDEAL % SALES APPT 10 22% 12 26% MARKETING 6 13% 7 15% TRAINING 1 2% 3 7% PROJECT WORK 8 17% 8 17% MEETINGS (INT) 5 12% 4 9% SITE VISITS 5 12% 3 7% ADMIN/MISC 10 22% 8 17%
- 31. ACTIVITY HR WEEK % IDEAL HR IDEAL %
- 32. KNOW YOURSELF WHEN? WHERE? WHAT?
- 33. WHEN MIND SET ACTIVITIES ACTIVITIES WHERE Early AM reflective deep plan exercise quiet place Mid-morning creative design/think write office /desk Late Morning productive presentations/do projects office / desk Mid-day interactive calls meetings bounce around Afternoon wind down admin simple tasks office / desk Evening disconnect catch up exercise/dine home/gym/bar Late Evening relax TV read home
- 34. WHEN MIND SET ACTIVITIES ACTIVITIES WHERE Early AM Mid-morning Late Morning Mid-day Afternoon Evening Late Evening
- 35. 35 SurefireLocal.com 35 Get a free copy of Mark’s Time Mastery book in exchange for a brief conversation with Surefire Local on your digital marketing! Choose one: ● Tuesday ● Thursday ● Please email me to schedule a private call
- 37. “ “PLAN YOUR WORK FOR TODAY & EVERYDAY… THEN WORK YOUR PLAN NORMAN VINCENT PEALE
- 38. THE TIME MASTERY PROCESS Set Up (Prep) 01 “Time Out” (Reflect) 03 Timeline Setup (Create a Plan) 05 Block Out Events 07 Launch “A” 09 “Brain Dump” (To Do List) 02 Attach Proper Time to Activities (# of min) 04 Analysis of “Brain Dump” (Add up min) 06 Incorporate Activities into Timeline 08 Monitor, Monitor, Monitor (every 60-90min) 10
- 39. FRAMEWORK FOR 30 DAYS INCLUDE PROFESSIONAL AND PERSONAL ACTIVITIES MUST INVEST A MINIMUM OF 30 MINUTES A DAY (AM) FOLLOW TECHNIQUES 100% FIRST WEEK WILL BE VERY TOUGH 30 DAY MINIMUM COMMITMENT (FORMS A HABIT) TRY TO BE DISCIPLINED BUT NOT OBSESSED!
- 40. You must be in a Quiet Place (AM) Start at least 60 minutes before first scheduled activity Use a spiral notebook Have all your data/notes/tools/computer/phone in front of you Turn your cell phone off! Now you are ready to PLAN STEP 1 SETUP
- 41. 20 20 30 60 90 15 60 30 30 10 5 20 35 30 60 120 30 10 WED 4/4/18 D A C D B F E C A F C C F A F F F BALANCE Lunch Set...BM/JH/JA/MK Call John - Velux Training JS mtg. sales profile system Meeting with Smith MK Card BM one on one Call GM… lease, trip, agenda Miller contract review ME B-Day Call Jim Set PM (Kit. Mtg.) Call Tom K (Oregon) CK w/ WJFK schedule Call TB sales/vm/temp REACTIVE TIME (MISC.) New Training Concept Set JR Lunch 675 minutes / 60 = 11.25 hrs. 6:30 7:00 8:30 10:00 12:30 2:00 3:00 6:00 80 90 85 80 60 160 A B C D E F PLANNING Brain Dump Time Out Attach time to activities Timeline set up Block out events Incorporate activities into time line Analysis of “Brain Dump” Launch “A” Monitor, Monitor, Monitor 01 02 03 04 05 06 07 08 09 ____________________ ____________________________
- 42. 20 20 60 60 90 15 60 30 60 10 20 20 60 30 60 120 60 10 WED 4/4/18 D A C D B F E C A F C C F A F F F BALANCE Lunch Set...BM/JH/JA/MK Call John - Velux Training JS mtg. sales profile system Meeting with Smith MK Card BM one on one Call GM… lease, trip, agenda Miller contract review ME B-Day Call Jim Set PM (Kit. Mtg.) Call Tom K (Oregon) CK w/ WJFK schedule Call TB sales/vm/temp REACTIVE TIME (MISC.) New Training Concept Set JR Lunch 805 minutes / 60 = 13.4 hrs. 6:30 7:00 8:30 10:00 12:30 2:00 3:00 6:00 80 90 85 80 60 160 A B C D E F PLANNING Brain Dump Time Out Attach time to activities Timeline set up Block out events Incorporate activities into time line Analysis of “Brain Dump” Launch “A” Monitor, Monitor, Monitor 01 02 03 04 05 06 07 08 09 ____________________ ____________________________
- 43. ESTIMATING TIME
- 45. Break it into PartsWrite it DownUse RangesMake it Fun ESTIMATING TIPS + + + +
- 46. Activities (Brain Dump) too general Force 14 hours into a 10 hour day Not being in a quiet place to plan Doing only a 15 min plan Getting creative in this process Giving up on the time system too soon Not monitoring every 60 to 90 min. COMMON MISTAKES
- 47. Should I do this over on the weekend? Can I use another type of notebook? When should I return emails/calls? Can I do the planning the night before? What if my brain dump does not add up to the time allowed in the day? Can I make changes to the plan during the day? What happens if my day crashes and burns?
- 48. Carry the plan notebook with you Monitor every 60 to 90 min Write daily notes in time workbook Allow for a 10 min half time tweak to plan Deep dive review before the end of the day MONITORING TIPS
- 49. STRESS CLOUDS
- 50. Draw “you” (stick figure) Draw the stress clouds (big for bigger stress) Write one word in each Write 1 to 3 actions to reduce the stress for each cloud Weave these actions into weekly calendar Tackle simple actions on a daily basis per calendar Monitor stress cloud diagram in 3-5 days JONES MEETING TRIP PREP PDM TALK • Outline • Set Expectations • Confirm Participants • Confirm Details • Pack • Agenda • PowerPoint Draft • Get Approval • Practice STRESS CLOUD PROCESS
- 51. Draw “you” (stick figure) Draw the stress clouds (big for bigger stress) Write one word in each Write 1 to 3 actions to reduce the stress for each cloud Weave these actions into weekly calendar Tackle simple actions on a daily basis per calendar Monitor stress cloud diagram in 3-5 days • _______________________ • _______________________ • _______________________ • __________________ • __________________ • __________________ • _______________________ • _______________________ • _______________________ STRESS CLOUD PROCESS
- 52. Make appointments to yourself to monitor Create a monitoring chart...simple Review actions daily (everyday) Change action plans...Not the goals Deep monitor weekly/major monthly/regroup quarterly MONITORING PROGRESS
- 53. MONITOR DAILY WEEKLY BI WEEKLY MONTHLY BI MONTHLY QTRLY HALF TIME ANNUA L 30 MIN PLAN REVIEW T10 STRESS CLOUDS +/- CHART KEY BIZ METRICS RELATIONSHIPS NEW GOALS/TARGETS
- 54. GOOD INTENTIONS IS PAVED WITH THE ROAD TO HELL
- 56. ACT FAST START SMALL THINK BIG
- 57. If you fail to plan then plan to fail Mastering time is a choice Be proactive not reactive It takes 30 days to form a habit Monitor monitor monitor Success is a verb Know numbers don’t lie KEY TAKEAWAYS
- 59. 59 SurefireLocal.com 59 Get a free copy of Mark’s Time Mastery book in exchange for a brief conversation with Surefire Local on your digital marketing! Choose one: ● Tuesday ● Thursday ● Please email me to schedule a private call
- 60. 60 Hey Google, who is the lucky winner? Today’s winner of the Google Home Mini is… Q&A
- 61. HARDWORKING MARKETING FOR HARDWORKING PEOPLE SurefireLocal.com marketing@surefirelocal.com @SurefireLocal Thank you!