1. Part 1
The Basics

2. Who am I?
Francesco Bolstad
Why am I hear?
Japanese
Economics
Biology
Education
Applied Linguistics
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Degrees in:

3. Schedule
• Week 1: Presentation Basics
• Week 2: Structuring your Presentation
& Presentation Practice
• Week 3: Using Metaphor
& Presentation Practice
• Week 4: Putting it all Together
(Presentation Practice & Feedback)

4. These Sessions
Will
• Outline how to make your
presentation
• Show you how to use the
English you have to make a
presentation
• Give you a chance to
practice your English
Won’t
• make it for you
• Teach you the English you
need to make a
presentation
• Insure that your
presentation is correct
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5. 2011/10/4 Francesco Bolstad 5
What is a Presentation?
1) Papers VS Presentations
2) Power Point Presentations VS Poster Presentations
3) English Presentations VS Japanese Presentation
The Basics
Power Point Basics: size
colour
backgrounds
etc.
Structuring Your Presentation
Big Picture Introduction Conclusion
Details Main Body

6. Types of Presentations
1) Papers VS Presentations
2) Power Point Presentations VS Poster Presentations
3) English Presentations VS Japanese Presentation

7. Papers VS Presentations
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Its all about control

8. VSPower Point
• Presenter in
control
• Restricted
Poster
• Audience in
Control
• Almost
Unrestricted
Control
Time

9. English Presentations
VS
Japanese Presentations
English
• Fun
• Interactive
• Audience Centered
• Energetic
Japanese
• Academic
• Technical
• Presenter Centered
• Still
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10. Presentation 101
The Basics

11. Stand Out
from the
Crowd
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12. Know Your Goals
Know Your Audience
• Knowing what to leave out
is as important as knowing
what to put in!
You can’t hit a target if you
DON’T have one!
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13. Think about the way people learn
• A presentation is a teaching session!
• What do you want to teach?
• How could people learn what you want to teach?
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14. Think Creatively
But
Be Organized
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15. Practice
Practice
Practice
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16. Using Power Point
• How many slides?
• What content?
• What colour?
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17. Making PowerPoint Slides
Avoiding the Dangers of Bad Slides

18. Tips to be Covered
• Outlines
• Slide Structure
• Fonts
• Colour
• Background
• Graphs
• Spelling and Grammar
• Conclusions
• Questions

19. Outline
• Make your 1st or 2nd slide an outline of your
presentation
– Ex: previous slide
• Follow the order of your outline for the rest of
the presentation
• Only place main points on the outline slide
– Ex: Use the titles of each slide as main points

20. Slide Structure – Good
• Use 1-2 slides per minute of your presentation
• Write in point form, not complete sentences
• Include 4-5 points per slide
• Avoid wordiness: use key words and phrases
only

21. Slide Structure - Bad
• This page contains too many words for a
presentation slide. It is not written in point
form, making it difficult both for your
audience to read and for you to present each
point. Although there are exactly the same
number of points on this slide as the previous
slide, it looks much more complicated. In
short, your audience will spend too much time
trying to read this paragraph instead of
listening to you.

22. Slide Structure – Good
• Showing one point at a time:
– Will help the audience concentrate on what you
are saying
– Will prevent the audience from reading ahead
– Will help you keep your presentation focused

23. Slide Structure - Bad
1) Do not use distracting animations
2) Do not go overboard with the
animation
3) Do not go overboard with the
animation

24. Fonts - Good
• Use at least an 18-point font
• Use different size fonts for main points and
secondary points
– this font is 24-point
– the main point font is 28-point
– the title font is 36-point
• Use a standard font I recommend:
– Calibri, Times New Roman or Arial

25. Bad
Fonts
• If you use a small font, your audience won’t be able to read what you have written
• CAPITALIZE ONLY WHEN NECESSARY. IT IS
DIFFICULT TO READ
• Don’t use a complicated font

26. Colour - Good
• Use a colour of font that contrasts sharply
with the background
– Ex: blue font on white background
• Use colour to reinforce the logic of your
structure
– Ex: light blue title and dark blue text
• You can use colour to emphasize a point
– But only use this occasionally

27. Bad use of Colour
• Using a font colour that does not contrast with
the background colour is hard to read
• Using colour for decoration is distracting and
annoying!
• Using a different colour for each point is
unnecessary
– Using a different colour for secondary points is
also unnecessary
• Trying to be creative can also be bad

28. Background - Good
• Use backgrounds such as this one that are
attractive but simple
• Use backgrounds which are light
• Use the same background consistently
throughout your presentation

29. Bad Backgrounds
• Don’t use backgrounds that are distracting or
make it difficult to read
• Always be consistent with the background
that you use

30. Good Data Presentation
• Use graphs rather than just charts and words
– Data in graphs is easier to understand &
remember than raw data (numbers)
– Trends are easier to recognize in graphs
• Always title your graphs

31. Bad Data Presentation
January February March April
Blue Balls 20.4 27.4 90 20.4
Red Balls 30.6 38.6 34.6 31.6

32. Good Graphs
Items Sold in First Quarter of 2002
0
10
20
30
40
50
60
70
80
90
100
January February March April
Blue Balls
Red Balls

33. Bad Graphs
20.4
27.4
90
20.4
30.6
38.6
34.6
31.6
0
10
20
30
40
50
60
70
80
90
100
January February March April
Blue Balls
Red Balls

34. Bad Graphs
• Minor gridlines are unnecessary
• The font is too small
• The colours are illogical
• The title is missing
• The shading is distracting

35. Spelling and Grammar
• Proof your slides for:
– speling mistakes
– the use of of repeated words
– grammatical errors you might have make
• If English is not your first language, please
have someone else check your presentation!

36. Conclusion
• Use an effective and strong closing
– Your audience is likely to remember your last
words
• Use a conclusion slide to:
– Summarize the main points of your presentation
– Suggest future avenues of research

37. Questions??
• End your presentation with a simple question
slide to:
– Invite your audience to ask questions
– Provide a visual aid during question period
– Avoid ending a presentation abruptly

38. Questions
Please

39. Questions
Before, During or After?

40. Types of Questions
• Basic to the understanding of the topic.
– Must be answered!
• Difficult or long questions about the topic.
– Give a quick answer (showing that you know the answer) then
offer to talk more after your presentation.
• “What if Questions” Unrelated questions or
questions that ask you to guess about the future.
– Leave the question for later.
– Remember to be polite.

41. Sakura
• It can be an effective strategy to leave some
points open to invite questions…

42. Finishing your Presentation
• Restate your key points
• Thank the audence

43. So what questions do you have?

44. Structuring Your presentation
Big Picture Introduction Conclusion
Details Main Body