This document provides guidance on how to structure and deliver an effective presentation. It discusses determining the audience and purpose, choosing a structure with an introduction, body and conclusion, using visuals to emphasize key points, and techniques for delivery including body language, vocal variety, and handling questions. The document recommends focusing on three main points in the body, using a variety of learning styles to engage audiences, and providing a clear takeaway message in the conclusion.
7. Audience
Who is my audience or audiences?
What do they already know?
What is their attitude?
What are their needs, interests, concerns?
8. Why are you doing the presentation?
Decide whether the main purpose of your talk is
to…
Provide information
increase awareness
Change attitudes
create emotion
Build new skills
training activities
9. Audience Information
Roles and Responsibilities
Age
Knowledge Base
Learning Styles
Culture
Number of Participants
Purpose for Attending
10. Types of Presentations
Motivational
Speech
(change attitudes)
Purpose: Interest
the audience in
your topic and
motivate them to
take action
Informational
Speech
(provide information)
Purpose: Inform
the audience
about a specific
topic or issue
m the au
Extemporaneous Speech
A person is asked to speak without preparation
Demonstration
Speech
(build new skills)
Purpose: Teach
the audience
something new
11. STRUCTURE OF A PRESENTATION
Introduction
Body
Conclusion
12. Introduction
Capture the interest of the audience by making your
opening statement strong.
Introduce yourself
Announce the topic
Justify the topic
Establish your credibility
Give the audience a preview statement.
13. Body
The body is where the bulk of your main points and
supporting information are located.
Focus on three main points
Support each main point with facts, evidence
and reasons
Use a variety of learning styles and interactive
exercises to help emphasize each main point
14. Conclusion
Provide the audience with a clear “take-home” message.
Summarize the main points
Incorporate a memorable closing or call for
action
Provide a list of resources or references
Ask participants to fill out the evaluation form
Allow time for questions and answers
17. Why use visuals?
Emphasize key points for audience & presenter
Present information clearly, concisely, vividly
Types of visuals
Text, chart, concept
Slides are ineffective when they
Are difficult to read
Do not have a clear message
Present too much information
Use a distracting design or animation
Use too many colors
18. Use design principles
Create slides that focus attention on the message
Avoid elements that distract from your message
Use slides to structure your presentation
Use an agenda slide
Use slide titles that create logical
connections between the agenda slide &
subsequent slides
20. Communication is Key
Our body language can positively or
negatively impact the way we interact
with one another.
21. Communication Techniques
Eye Contact
Maintain visual contact
with your listeners until
they feel “seen.”
Be sure to make eye contact
with everyone, or, when
speaking with large groups,
with all parts of your audience.
23. Communication Techniques
Stance and Gestures
Stand with your feet directly
below your shoulders (in a
comfortable position)
Make slow gestures to
emphasize or illustrate key
points
24. Communication Techniques
Pause and Breathe
Pause and breathe after
making a point.
Breathe from your diaphragm,
not from your chest.
25. Communication Techniques
Avoid Filler Words
Vocalized pauses
Examples: “um,” “ah,” “uh,”
Avoid filler words by:
Audio taping yourself
Asking friends/family to
watch and inform you when
the word is used
Video taping yourself
“Um”
“Ah”
27. Ask for questions
Be receptive to questions
Wait for questions
Group presentations – decide as a team who will answer
the question
28. Repeat questions to
Confirm you understand
Make sure everyone hears the question
Give yourself time to formulate an answer
If you don’t know the answer to a question, say so!
Skillful delivery