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Society of American Military Engineers October 2009 Judy Soutiere, PE, CFM Flood Risk Program Manager, Sacramento District   for Jennifer Dunn, Silver Jackets Program Manager, USACE-IWR Silver Jackets
[object Object],“ Silver Jackets allows the  State and Federal partners to work seamlessly...and anticipate needs during disaster events .  The Silver Jackets program  maximizes the funding  available…throughout the state and allows the team members to work together in a synergistic manner, tapping into one another's needs and capabilities, thus  creating…services that otherwise would not be available  to the local governmental entities or the citizens.  The program allows the partner agencies to look ahead and identify potential challenges and identify  solutions to address those challenges before they happen .”   Manuela Johnson, Indiana Dept of Homeland Security
Silver Jackets – An NFRMP Tool ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Goals ,[object Object],[object Object],[object Object]
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Approach ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Structure ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
 
Team Status and Current Focal Areas ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Getting Started-Silver Jackets as Forum ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Examples of Corps Technical Assistance ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
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Dunn Sess15 102509

  • 1. Society of American Military Engineers October 2009 Judy Soutiere, PE, CFM Flood Risk Program Manager, Sacramento District for Jennifer Dunn, Silver Jackets Program Manager, USACE-IWR Silver Jackets
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Notes de l'éditeur

  1. Concept has seen success in pilot program (Indiana experience)—quote is from State perspective, evidence that team is a service to the state (not an extra meeting to attend!)
  2. Within USACE, SJ is supported by and supports NFRMP, focused at the state level. Of the 5 goals of the NFRMP program, SJ can most contribute to those goals in bold.
  3. Usually say a bit about each bold word: Continuous: we are project funded, and for that reason, we realize it is often difficult for us to engage in a broad issue over an extended period of time. SJ fills that gap and allows the us to continuously work to reduce flood risk with the state. Collaborative: SJ teams are interagency groups, but no agency is giving up any of their authority. The team works together to find solutions to state prioritized flood issues. Implement or Recommend: Often, solutions can be found within programs, however, there may sometimes be a need to recommend a policy change. SJ teams work to identify gaps or counteracting policies and recommend changes. Life-cycle: The goal of SJ teams is to reduce flood risk. This can be done throughout the flood risk life-cycle. The team focuses on the state’s priorities, the state may identify an area of interest related to planning/mitigation, response or recovery, wherever their need is greatest. Flood Risk Commo: We all recognize that flood risk is not well understood. This is often a state priority. Example of Sacramento experience with FEMA; goal of SJ is to ensure this type of effort—a unified interagency message is clearer and better understood. Also, research shows that people typically trust a more local messenger…SJ teams work to develop unified messages, which are then delivered by all participants, including state and possibly local agencies. While some agencies and local governments have maintained strong partnerships, typically, the planning and implementation of actions to prepare for, respond to and recover from major flood events have been achieved through individual agency processes and procedures. The Silver Jackets Program creates the framework for developing and maintaining interagency partnerships at all levels of government on a continuous basis. A successful Silver Jackets team will continually and strategically address the flood response and flood risk management needs of the state. The team should seek to collaboratively solve issues, improve processes, identify gaps, implement and recommend solutions. The primary goals of the Silver Jackets Program are to: Define a process for interagency communication and ensure continuous collaboration; Leverage available resources and information between agencies; Create or supplement a mechanism to collaboratively solve issues and implement those solutions; Increase and improve flood risk communication and outreach, present a unified interagency message and better advise the public after gaining familiarity with each agency’s processes and programs; Provide assistance in implementing high priority actions identified in states’ mitigation plans; and, Facilitate strategic, life-cycle planning to reduce flood risk.
  4. Not a surprise that government agencies don’t always work in unison…often there is disjunction and even counteracting programs. SJ works to better align multiple agencies Patchwork Quilt: no single agency has the 100% solution. Sustainable comprehensive solutions can often be found by piecing together programs from multiple agencies, like piecing together the pieces of a patchwork quilt…the final product will be unique for each community…each community’s needs are different (thick/thin quilt). In this analogy, Silver Jackets is the quilting bee, the forum where multiple agencies can come together to devise a solution.
  5. USACE as leading from behind…we may lead the assembly of the agencies, and support the team through meeting planning, meeting minutes recording and distribution, etc, but the STATE leads the process of setting the team’s priorities. Examples are often found in the state hazard mitigation plan. Teams can assist state’s in their mitigation plan updates. We don’t need to reinvent the wheel or duplicate similar efforts. The point here is not to create more work for states and extra meetings. The point IS to be a unified interagency service to the states. Some states have well-functioning teams with similar goals, here the SJ program goal is to support and perhaps supplement the existing teams. Example is Wisconsin. Their state mitigation team is effective, but prior to the SJ effort, participation was limited to state agencies. USACE and FEMA are now attending their meetings and can provide Federal assistance to the state’s efforts.
  6. The Silver Jackets Program proposes establishing an interagency team in each state with a representative from the Federal Emergency Management Agency (FEMA), the US Army Corps of Engineers (USACE), the state National Flood Insurance Program (NFIP) coordination office, and the State hazard mitigation office as standing members and lead facilitators. Other agency representatives may vary based on current team focus and activities. Typically, the state NFIP coordinator, the State Hazard Mitigation Officer, FEMA and USACE first meet, discuss the state’s priorities and what other agencies relate to those priorities. Each team decides whether they want to have a limited ‘core’ group sign the team charter or whether a larger group should sign. Selection of the agencies who sign the charter does not limit participation or attendance at team meetings. The team may expand or contract as needed. Indiana as example-core team signed charter, wide range of agencies participating.
  7. INSERT MAP of SJ status across US Green: Silver Jackets core team is developing or has signed a team charter; team is functioning. Ohio and IN are pilot teams, established in 2005 and 2006. Idaho recently signed their charter, in 2009. Amber: Efforts are underway to offer a team. There is a wide range of variability within this category. Some states are still in the initial stages of determining interest and participation. Others are fully functioning teams with an agreed draft charter, while signatures of participating agencies are being obtained. IL is an example (4 subcommittees, non-structural, structural, policy and ILTF follow-up) Blue: USACE has identified the state as an initial state, but no efforts to assemble the team have yet begun. Our Long term goal is to offer a team to every state.
  8. More detail on the FY08 and FY09 Pilot Team experiences, USGS description of IN Inundation Study, and Idaho Listening Session materials. Ohio, Indiana and Idaho charters are available upon request. A generic charter was developed as part of the ILTF effort. It is also available Ohio: Mapping: Coordination through the Ohio team has enabled the small community of Marietta to acquire detailed mapping of its community at nominal cost by tapping into an ongoing regional watershed study. Through the same Silver Jackets team, an opportunity was discovered to integrate two different programs by utilizing the USACE Planning Assistance to States (PAS) program to provide resources and FEMA’s Flood Mitigation Assistance (FMA) program to outline the requirements—resulting in the town gaining eligibility for FEMA flood mitigation funds. Ohio Fed/State joint analysis: Recent efforts by the Ohio team include USACE participation with state agencies in the FEMA hazard mitigation funding applications. This partnership was fostered thru the OH Silver Jackets group and remains today. Ohio Web-Based Portal: The team is currently focused on research and development for a portal that will allow all collaborating agencies to contribute data on their "piece of the puzzle". The focus is on studies and construction work completed and ongoing in the state of Ohio. This has the potential to expand to other areas as a Regional Collaborative Architecture for communication. The vision is a web based portal with both public and private permissions. Indiana Inundation Study: By bringing together the agencies, Indiana SJ team was able to pair up technologies normally not used together to identify flood areas and when those areas would be impacted through the use of real time river gage data. The city will have a better idea of how soon to take protective actions and will now be able to identify where and when those actions will be needed. It should also allow the community to be more responsible for their own safety as they will be able to monitor flood progression and plan accordingly. IN****Emphasize increased readiness for the 2008 floods as this group is titled ‘emergency planning’. Take home points are that relationships are bulit through SJ, trust is built, and when the event hits, everyone knows exactly whom to call for what information, and information flows freely as everyone is very familiar with the other agencies’ roles and responsibilities, and trust is high. SJ team formed the core of the JFO. IN quoted improved response and recovery. Indiana Risk Communication: FEMA grant where all the team members have contributed ideas to reach out to children to educate them about flooding and severe weather and the measures they and their families can take to assure personal safety. This project will involve a number of the member agencies in the distribution of the activity book materials and outreach to various groups specifically working with children throughout the State.” Idaho: Joint listening session-public participation for update to flood chapter of hazard mitigation plan. Prioritized high risk watersheds and list of goals to reduce risk. Team will work to develop actions/projects to further those goals. Team considering undertaking inundation study similar to that done in ID.
  9. Recap of why we are doing this, what does success look like???