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- 1. Image Use Protocol Web Guide & Its Website April 23, 2010 University of Hawai’i at Manoa Library North American Coordinating Council on Japanese Library Resources (NCC)
- 3. Image Use Protocol Website www.fas.harvard.edu/~ncc/imageuse/index.html
- 4. NCC home page > Access Services and User Training > NCC Image Use Protocol Task Force
- 6. Image Use Protocol Website www.fas.harvard.edu/~ncc/imageuse/index.html
- 9. When Permission Is Required > Right Holders
- 16. When Permission Is Required > Sample Cases
- 17. When Permission Is Required > Sample Cases
- 18. When Permission Is Required > Sample Cases > Detail
- 21. Sample case Letter templates
- 22. A set of templates = Cover letter + Form A (+ Form B) http:// www.nccjapan.org/imageuse/pdf/Publisher.pdf
- 28. Request Reasons and Addressee ● : Frequent cases. (1) and (2) correspond to choice in the cover letter and request form to organizations. ○ : Infrequent but possible cases. Request reasons Addressee Copyright of object (sakuhin) Owner of object (sakuhin) Copyright of image Owner of image Subject itself Individual: author, artist, photographer, etc. ● ● ● ○ Organization ● (1) ○ ● ● (2) ● Institution: museum, temple, library, etc. ○ ● ● ● Publisher ○ ● ● Person/building in the picture ( hishatai ) taken by yourself ●
- 32. Contact Us/Updates IUP Blog
- 33. IUP Blog
Notes de l'éditeur
- Notes for presenter: This file was prepared to introduce the audience to the content of the IUP Website, especially what is on the IUP Web Guide to show how to use it. Depending on your time constraints, specific purposes of your workshop/presentation, or on your preference, this PPT can be tailored. This file contains some “animations.” A presenter should be able to drive a computer when presenting to audience if s/he wants those animation effects to be reflected.
- Supplemental information: ***This slide is to tell what the IUP Website is based on. IUP TF identified these issues by conducting a survey and holding a symposium: In general, images are copyrighted, so, you need permission(s) to use them. Follow the copyright laws of the country in which you plan to use (publish) the images. In case of image use, permissions may be required not only from a copyright holder, but also from other right holders. Who is the owner/creator of the object in the image? Who created the image? Who is the owner of the image? What/who is in the image? Japanese situations are substantially different form those of North America: The “Fair use” (“fair dealing” in Canada) provision is NOT commonly applied to use of images even for scholarly and educational purposes. Japanese copyright laws approve “quotation” of both texts and images. Rights holders are not accustomed to being requested for a permission, due to the “quotation” provision. Publishers obtain image reproduction permissions, not authors. Communication in English is not widely accepted in Japan. Delay of responses is expected if English is used for communication.
- Supplemental information: A screenshot of the IUP Website top page. Just to show the top page quickly. This Website is what IUP TF has come up with to put together their findings and to provide resources to Japanese studies community.
- Supplemental information: To show how to access the IUP Website from the NCC’s home page. Place a mouse over the “Access Services and User Training” section on the left hand menu, and then subcategories will pop up: second from the bottom is NCC Image Use Protocol Task Force.
- Note for presenter: Animations: 1 st click: Green boxes for “IUP Guide” appear. 2 nd click: Green boxes for “Contact Us/Updates” appear. 3 rd click: Green boxes for “About the Project” appear. 4 th click: Blue boxes for “IUP Guide” appear (to tell this section is the main part to be discussed in the presentation). 5 th click: Go to the next slide. Supplemental information: A screenshot of the IUP Website top page. To briefly show what the NCC IUP Website consists of. The IUP Website has three major components: Main component is the IUP Guide, which is accessible from the IUP home page as well as from the left-hand menu. The Guide was created based on the issues and points that the IUP Task Force learned through its various activities. What is covered in the presentation is mostly found in this section. Second part is “Contact Us/Updates.” Most information in this section is on a blog site, which will be touched upon later (slide #28-30). Third part is “About the Project.” Contains background information on the IUP TF activities, and so forth.
- Supplemental information: A screenshot of the top page of the IUP Web Guide. This Guide “is designed to give basic guidance to North American Japanese studies scholars who seek permissions for the use of Japanese images particularly in scholarly publications.” (from Introduction) The information and resources found here in the IUP Guide may smooth the process of obtaining the necessary permission to use images from those who hold image rights. The Guide consists of seven sections, accessible from the left hand menu on every Web page in the Guide. Not every section is covered in the presentation, but some of them, which really matter when you actually try to seek permissions for image use, are discussed in the next slides.
- Supplemental information: Items #1 (slides #9-17) and 3 (slides #18-27) are discussed more later.
- Supplemental information: Procedure #1 (identifying right holders of the image) could be tricky. On the IUP Web Guide, the issues regarding various right holders are discussed further; it can be found under the section “When permission is required”: “Right holders.”
- Supplemental information: Here are what’s on the previously shown Web page (“Right holders”): (From the IUP Web) Copyright holders Copyright holders include authors of paintings, prints, sculptures, illustrations, manga, designs and photographers. Copyright holders may also be publishers or people who commissioned specific works. You must obtain permission to use their work for your scholarly publications when the images are still copyrighted under the US or Canadian copyright laws. For fair use or fair dealing regulations concerning image use, see Image Use and the Copyright Laws section. Owners of objects Whether the photographs are copyrighted or out of copyright, you need the permission of the owner of the object in the photograph. The owners of the object (for example, building, paintings, sculpture, etc.) are usually institutions or organizations such as museums, fine arts museums or temples, while in some cases, they are individuals. Objects in institutional holdings can be in possession of individuals in which case you will need to ask permission from these individuals. Image owners If you would like to use existing photographs or prints, you need to seek permission from the image owners. For example, if you want to use a photograph of an artifact owned by a museum, you will need the permission of the artifact owner as well as of the museum which owns the rights to the photograph. This also applies to situations where photographs are owned by municipal governments in Japan. If you want to use photographs already published in a book or in other media, you will need the permission of the book publisher or of other media as well as the owner of the original photograph. Subjects in photographs If a person is in the photograph, it is necessary for you to obtain the permission of the photographed person, or the successor or assignee of such rights, to avoid an infringement of the right of likeness or privacy under the privacy laws and/or right of likeness.
- Supplemental information: A screenshot of the “Sample cases” page. To show real life examples of identifying right holders. “ Sample cases” page can be found under the section “When permission is required.”
- Note for presenter: Animations: 1 st click: Blue box appears (to be clicked on to see a detailed description). 2 nd click: Go to the next slide. Supplemental information: A screenshot of the “Sample Cases” page. To show real life examples of identifying right holders. There are so far nine sample cases are provided. Let’s see the first sample, Permission to use a magazine illustration as your book cover. When the sentence is clicked on…
- Supplemental information: A screenshot of the “Sample Cases” page--a sample case expanded (When a sample case is clicked on, a detail description appears).
- Supplemental information: An excerpt of the sample case 1 from the previous slide.
- Supplemental information: Going back to “Sample cases” page. To show how to get permission request letter templates from the “Sample cases” page. Letter templates can be downloaded from descriptive parts of the sample cases. In this case, for the sample case #1, two types of templates are provided: one for the copyright holder, the other for the owner of the material. The first one to be seen in the next slide.
- Note for presenter: Animations: 1 st click: Green boxes appears, to show types of templates. 2 nd click: Blue box appears, to show where to click to get a Word version of the template. 3 rd click: Go to the next slide. Supplemental information: This is the first page of a PDF document “Publisher: Permission for use of image from their publication.” It includes 11 pages of documents. Each PDF file contains instruction and templates, including a cover letter and permission request forms , namely Forms A and B, which should be used for a specific case. PDFs which are accessible from “Sample Cases” are sort of a “packet” for specific cases. If relevant cases found, user can download all the necessary templates in WORD format through a PDF. When click on the link to a Word file for the cover letter…
- Supplemental information: A screenshot of a Word file with a cover letter to the publisher explaining circumstances of the permission request. The blue parts are to be filled with appropriate information. Options are written in pink letters.
- Note for presenter: Animations: 1 st click: Green box for “Request” appears. 2 nd click: Green box for “Permission” appears. 3 rd click: Go to the next slide. Supplemental information: A screenshot of a Word file with a Form A for request for permission to be addressed to a publisher. The file consists of two parts: request and permission. Fill all items in request part, and the first items in permission part, which includes information to identify the request (applicant’s name, date of request, etc.). It is supposed that all of the Form A may be returned; however even if you receive only the permission part in return, the request can be identified as long as you would make a copy before submission.
- Supplemental information: A screenshot of a Word file with a Form B arranging for obtaining an image.
- Note for presenter: Animations: 1 st click: 1 st bullet appears. 2 nd click: 1 st line of the 2 nd bullet plus equivalent screenshot appear. 3 rd click: 2 nd line of the 2 nd bullet plus equivalent screenshot appear. 4 th click: Go to the next slide. Supplemental information: PDF files are accessible from “Sample cases” page and they are sort of a “packet” for specific cases. If relevant cases found, user can download all the necessary templates as a Word format through a PDF file. ALL the templates--includes those accessible from “Sample cases,” plus some more templates are assembled at “Permission request templates” page.
- Supplemental information: “ Permission request templates” page is a collection of ALL the templates--includes those accessible from “Sample cases,” plus some more templates. The table in a yellow box enlarged in the next slide.
- Supplemental information: An enlarged table that is found on the “Permission request templates” page. To show variations of cases. Depending on whom to write to and for what reason, information to be included in permission request letters would vary. So separate templates are prepared for each case.
- Note for presenter: Animations: 1 st click: 1 st item appears. 2 nd click: 2 nd item appears. 3 rd click: 3 rd item appears. 4 th click: 4 th item appears. 5 th click: Go to the next slide. Supplemental information: If purpose of use may differ, necessary information may also differ. Templates are prepared by type of addressee, because whom you are writing to is the most important factor of letter writing in Japanese. Under each category of addressee, necessary documents are available according to each purpose, namely for scholarly publication, for Website of academic institution, and for promotional materials of academic institution of their events.
- Supplemental information: To summarize.
- Supplemental information: Comments and feedback are encouraged for improvement of the IUP Guide.
- Note for presenter: Animations: 1 st click: Blue box appears, to show a link to the Blog. 2 nd click: Go to the next slide. Supplemental information: A screenshot of the top page of “Contact Us/Updates” section. This page leads users to different portions (pages) of the blog, and also provide them an email address to which messages can be sent if preferred (blog comments are publicly shared). The left-hand menu is also an access point to the Blog.
- Note for presenter: Animations: 1 st click: Green box appears. 2 nd click: Go to the next slide (screenshot of “About the Project” page). Supplemental information: A screenshot of the Blog top page. To show the tabbed sections. Where to leave/read comments, etc.