5. 5 How do I enter labels? Label Any text entered into a cell of the worksheet Use to describe numbers you’ve entered in other cells and for text data (e.g., names of people) Any “number” data not intended for use in a calculation should be entered as a label (e.g., telephone number) Click cell and enter label Text extends into neighboring cells if too long
8. 8 How do I enter values? Value Number intended to be used in a calculation Click a cell to make it active, and enter the (unformatted) value into the cell
11. 11 How do I enter formulas? Formula Specifies how to add, subtract, multiply, divide, or otherwise calculate values in worksheet cells Always begins with a equal sign Can use cell references (column and row location) that point to contents of other cells
12. 12 How do I enter formulas? (continued) Most common arithmetic operators Subtraction – Addition + Multiplication * Division / Percent % Exponent ^
13. 13 How do I enter formulas? (continued) Use the pointer method (easiest way) Click cell where results should appear, type “=” Click cell that contains first number to reference in the formula Type an arithmetic operator, then click the next cell to reference Continue until formula is complete Type formula directly into cell
15. 15 How do I create complex formulas? Use arithmetic operators, parentheses, and a mixture of values and cell references to calculate statistical, financial, and mathematical equations Use parentheses to specify order for calculation Be aware: cell references in formulas can lead to unexpected results when formulas are copied or moved
16. 16 How do I create complex formulas? (continued)
17. 17 How do I use functions? Function: predefined formula Calc includes more than 250 functions – financial, mathematical and trigonometric, statistical – including Sum, Average, Minimum, Maximum, and Payment
18. 18 How do I use functions? (continued) Verify that formulas and functions reference correct cells and data Avoid circular references Formulas can include multiple functions
19. 19 How do I use functions? (continued) Use Function Wizard button to select a function from a list Specify arguments (values or cell references used to calculate result of function) Click top-left cell containing data to use in the function, then drag down to bottom-right cell Release mouse button to display selected range of cells in dialog box Click OK button to calculate
22. 22 How do I use functions? (continued) Some functions use more than one argument, and those arguments may be required or optional Be careful using functions you don’t fully understand Check results with a calculator to make sure the function is working as expected
23. 23 How do I use the Sum button? Quickly creates a function to calculate the total of a column or row of cells Calc examines cells to left of and above current cell to determine cells to include in total
25. 25 How do I use the Sum button? (continued) Cells included in Sum function are displayed as a range or as a series of adjacent cells Sum works best if every cell in the row or column of cells contains a value Check the marquee to ensure that the correct range of cells is selected before pressing Enter
26. 26 How do I use the Sum button? (continued) If Sum button does not automatically select the correct cells: Press Esc key to remove the function and create the Sum fraction manually Drag across the correct range of cells to select them; press Enter to complete the function
27. 27 Summary The Calc window How to enter labels, values, and formulas How to create complex formulas Ho to use functions How to use the Sum button
