Organize Your Job Campaign With Evernote

Organize Your Job Campaign with Evernote

Tom Eberle
AAWDC – Job Club Arundel
November 6, 2013

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Evernote – What is it anyway?
How can it help me in my job campaign?
How does it work?
How do I get stuff into Evernote?
What can be organized?
How do I find things in Evernote?
Examples of tagging strategies
Putting it all together - Techniques for organizing an
efficient job campaign
Security Issues-What are they and how to overcome
them

Tom Eberle – AAWDC/JCA

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Understanding Evernote


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Electronic Notebook
Available FREE: PC, Mac, smart phones, tablets
Uses cloud storage
Auto sync between enabled devices
Available through a web browser


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Improves organization
 Improves efficiency
 Improves productivity
 Single place for all your job campaign data
 Quickly enter and access your data on the go
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Create your FREE account at www.Evernote.com
Download/Install Evernote on all your devices (PC, Mac,
iOS, Android)
Create a “Job Campaign” Notebook
Start entering your notes
All devices auto synced when create/update a note
Access your account from web browser when away


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Evernote Architecture


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Note

Note Books

Tags

Notes

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Containers for your Notes
 Types
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◦ Local : Only on the computer where created
◦ Synchronized : Synced to the Evernote Web and other
Evernote enable devices

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Sharing

◦ Private : Free Acct ≠ Editing ; Premium Acct = Editing
◦ Public : Visible to anybody who knows the notebook's
URL or linked to other accounts

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250 notebooks per account


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Contain
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Plain or rich text
Images (dragged from either your desktop or web browser)
PDF files
Any file (Premium users only)
Text note
Ink note (drawing)
Audio note
Webcam note

Types

Sharing

◦ Twitter and Facebook
◦ Email
◦ By URL – Link to note; can be saved to your Evernote Acct


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Notebook

Title
Source URL

Note body
Tags


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Understanding Evernote


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Type It – PC, Tablet, Smart Phone
Sketch It – Ink Notes & Penultimate
Email It – Use your unique Evernote email address
Scan It - Fujitsu, Canon, and Lexmark
Scan It/Email It – Genius Scan App -> Email to Evnote
Clip It – Evernote Web Clipper (Safari, Chrome, Firefox, IE)
Paste It - Select text, copy, then paste into a note
Drag It –Attach a file (img, audio, ink, PDF) to a note
Print It - File | Print and then “print” a PDF of the file to
Evernote (Mac only)
Record It – Record audio directly in a note
Photograph It – Take a photo directly in a note


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Capture web page content
 Supports Firefox, Chrome, IE, and Safari
 Ideas of what to capture
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Job descriptions
Confirmation screens from resume submissions
Confirmation emails from resume submissions
Email conversations with recruiters
Company research (white papers, annual report, press
releases, About Us)
◦ Job related news articles
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Job descriptions
 Resumes
 Cover letters
 Correspondence
 Interview notes
 Networking notes & event action plans
 Audio notes
 PDF files
 Elevator speech
 Email
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Stacks – Groups of Notebooks. I think of these as filing
cabinets where I group my Notebooks
Notebooks – I think of these as file folders in an old
school paper filing cabinet
Tags/Tag Trees – these little words are like keywords
that you assign to your notes once they are created
Search – like Google – if you have a note with that word in
your account it pulls up that note


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What is a Tag?

◦ Keyword/label describing the note
◦ Identifies a specific attribute (Meta Data)
◦ Used to find notes with common attribute

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Identify common searchable attributes


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Job Description

◦ Attributes: note identity, location, company name,
industry, salary, work flow status, conections
◦ Tags: Job Description, Columbia, Sourcefire, Cyber
Security, 100, Interested, Jeff Davis


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Techniques for organizing an
efficient job campaign


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Create search agents to identify interested job
descriptions (Indeed, target companies, USAJobs,
Dice, etc
 Evaluate daily emails to identify positions of
interest
 Use Web Clipper to capture job descriptions
 Tag Job descriptions with (Job Description,
company name, city, work flow status)
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◦ Interested->resume submitted->active->inactive

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Move applications from interested to inactive


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Interview Preparation

◦ Tags: Collateral, company name, Interviewing Questions
◦ Notes:
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90 second explanation of “Tell me about yourself”
Answers to behavioral interview questions
Requirements matrix
Company research
Job description

Interview Desktop Notes

◦ Tags: Resume, Cover Letter, company name, Interviewing Questions
◦ Notes:
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Interview note
Resume
Cover letter
Job description
Company research
Projects I’m working on


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Are my notes secure?


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Requires you to provide a unique verification code
in addition to your username and password
 There are two ways to generate verification codes:
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◦ Via text message to your cell phone
◦ Using a verification code generating app on your mobile
device, such as Google Authenticator.


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Enter your Evernote username and password
 When prompted to "Enter Code" click "I need help
getting a verification code." Enter one of these two
codes:
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◦ Use a Backup Code that you printed out when you set up
two-step verification.
◦ Send a verification code to the backup phone number.


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Evernote’s 3 Laws of Data Protection
◦ Your Data is Yours

 [Blog Post] We do not own your data. Putting notes and other content into
Evernote does not change its ownership or copyright status. If the data was
yours to begin with, it remains yours after you put it in Evernote.

◦ Your Data is Protected

 [Blog Post] Everything you put into Evernote is private by default. We never
look at it, analyze it, share it, use it to target ads, data mine it, etc.–unless you
specifically ask us to do one of these things. Our business model does not
depend on “monetizing” your data in any way. Rather, it depends on building
trust and providing a great service that more and more people choose to pay
for.

◦ Your Data is Portable

 [Blog Post] There is no data-lock in Evernote. We are committed to making it
easy for you to get all of your data into, and out of, Evernote at any time. Our
desktop software lets you export all of your notes and content in humanreadable HTML as well as a fully documented machine-readable XML format.


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How Secure is My Data?

Evernote is committed to protecting the security of your information and takes reasonable
precautions to protect it. However, Internet data transmissions, whether wired or wireless,
cannot be guaranteed to be 100% secure and as a result we cannot ensure the security of
information you transmit to us; accordingly, you acknowledge that you do so at your own risk.
Once we receive your data transmission, we make all commercially reasonable efforts to
ensure its security on our systems:
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Your Evernote password is protected by encryption and only you have access to it;

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Your personal information and data stored in our systems is protected by various physical,
electronic and procedural safeguards. It is housed in secure facilities, and Evernote restricts
physical and network access to these facilities to select trained staff. We regularly evaluate our
technologies, facilities, procedures and potential risks to maintain the security and privacy of our
users’ data.

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Certain Evernote services support the use of standard SSL encryption to protect data
transmissions. However, this is not a guarantee that such data transmissions cannot be accessed,
altered or deleted due to firewall or other security software failures.


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Do not store sensitive information in Evernote unless you use the
“Alternative Encryption Method” below
User Auth (username & password) transferred via SSL
Data in user notes transferred via SSL
Encrypt selected text
◦ 64-bit RC2 key derived from passphrase
◦ Some question as to if this is sent to Evernote server encrypted

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Alternative Encryption Method

◦ For PC/Mac only use Local Notebook Storage (No Evernote Syncing to server or
enabled devices)
◦ Install Dropbox on your PC
◦ Add a Second Layer of Encryption to Dropbox
 Use Viivo to encrypt your files automatically on your PC BEFORE syncing with
Dropbox. (256-bit AES encryption)
 Viivo installs on your PC and creates another Dropbox folder that encrypts all the
files in it.
 Configure Evernote local files to a folder in Viivo folder


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Store everything in Evernote


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Evernote is an effective tool to organize your job
campaign
 Many methods to capture campaign notes
 Tags are key to organizing and finding your data
 Different workflows can help you stay on track
with job applications and Interview prep
 Do not store sensitive information in Evernote
unless you use the “Alternative Encryption
Method”
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Tom Eberle
Tom.Eberle@Comcast.net
LinkedIn.com/in/teberle
Twitter.com/teberle

Find this presentation online at:
http://www.slideshare.net/teberle/organize-your-job-campaignwith-evernote


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Organize Your Job Campaign With Evernote

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