This session will take you on a journey of real world scenario of Office 365 tenant to tenant content migration encompassing SharePoint Online site collections, Office 365 Groups, OneDrive For Business and Office 365 Video with aggressive timeline and deadline for a global retail organisation.
We will cover:
- Examining the pitfalls of migrating to a new Office 365 tenant
- Introducing new standards for consistent structure
- Phases of project and how they determined what each phase would involve
- Highlighting technical difficulties encountered and how they were overcome
3. #spscambridge @techChirag
Sponsor Raffle!!!
• Each sponsor stamp will opt you into their raffle prize and mailings
• Collect 9+ sponsor stamps on your Badge to be eligible for the Xbox
• Hand entire Badge/ ribbon back into registration desk at end of day
• We will draw Badges for prizes at 5pm in Cromwell (if you are drawn
and do not have the pre-requisite stamp/s….. You lose!)
4. #spscambridge @techChirag
About
Chirag
• SharePoint Installation & Configurations
• SharePoint Upgrade & Migrations
• Office 365 Deployments & Migrations
• SharePoint Business Solutions
• Design & Implement Intranets
• SharePoint Workflows and Forms
• Project Online Implementations
• SQL Reporting Services & Power BI
• SQL Database Design
techChirag.com
@techChirag
patelconsulting.co.uk
6. #spscambridge @techChirag
Clients
Current Organisation
• 60 Year old Global Retail
Organisation
• £4 billion Revenue
• 800+ Stores
Target Organisation
• 35 Year old Household Hardware
Organisation
• £1.5 billion Revenue
• 250+ Stores
7. #spscambridge @techChirag
Business Drivers
Global Retailer Merger and Acquisition
Separation of Office 365 tenancy, content
migration to new Office 365 tenant
New call centre operation
Trim down to role based store email
addresses for efficiency
Cost driver: Office 365 licenses saving p.a.
of £414k
8. #spscambridge @techChirag
Office 365 Environments
Current
• Size of Tenant = 14 TB
• Number of users = 14000
• No. of Site Collections = 300
• OneDrive For Business Sites =
14000
• Services: Intranet, Apps,
OneDrives, Groups, Planner,
Video
Target
• Size of Tenant = 1.5 TB
• Number of users = 5000
• No. of Site Collections = 50
• OneDrive For Business Sites =
1200
• Services: Intranet, Apps,
OneDrives, Groups, Video
9. #spscambridge @techChirag
Project Timeline
• Domain
Switch over
• Differential
Migrations
May
2017
• Intranet test
migrations
and bespoke
solutions
• SharePoint
Migration
• OneDrive
Migration
Apr
2017
• Quick
SharePoint
Migration
Analysis
• Exchange
Mailbox
Migrations
Mar
2017
• Office 365
Tenant
Deployment
• Setup Skype
For Business
Federation
and
Synchronised
Identity
Oct
2016
• Strategy and
Architecture
Designs
• Active
Directory,
Exchange,
SharePoint,
OneDrive
Aug
2016
10. #spscambridge @techChirag
Migration Analysis
• No access, no discovery
• Migration tool password entry through supervision
• Identify whether or not current organisation employees actually
access which respective site collections
• Operate on couple of principles:
• We are separating therefore we need to bite the bullet, similar outcome to
the “do we federate”, which was we won’t be.
• Rely on the safe guard of data principle that is currently being drawn up. We
will copy our SharePoint site, leaving the original in place and intact so that if
current organisation needs to get to data, it is still there.
11. #spscambridge @techChirag
Office 365 Tenant Deployment Steps
Deploy New
O365 Tenant
Setup Azure
AD Connect to
Synchronise E3
Users from the
new domain
Configure new
admin
accounts for
O365 Services
on new tenant
Add target
organisation
domain to the
new tenant
Assign O365
licenses to the
new tenant
Set O365
Tenant
purpose and
DNS
Configuration
Customise
Tenant
branding
through Azure
Portal and
Admin Center
Provide DNS
Records and
requirements
for O365
15. #spscambridge @techChirag
• Configure DNS forwarders and confirm name resolution
• Configure 2 way Trust relationship between current and target
domains
• Ensure domain policies (Security & Auditing), OU structure and core
GPOs are in place
• Import and Migrate AD user and security groups accounts from
current onto target domain
• Validate the migration of the AD users and groups
• Configure AD users and Synchronise to O365 using AD connect
Migration Project Phase – Active Directory
16. #spscambridge @techChirag
• Pre migration: create migration batches for users
• Email accounts synchronisation for batch users
• Remove current domain from source Office 365 Tenant
• Validate domain change to currentdomain1
• Run migration script to modify source names
• Add current domain to target domain area
• MX record cutover and DNS records completion
• Set default domain and apply to migrated mailboxes
• Activate and assign Office 365 licenses to all users
Migration Project Phase – Exchange Online
17. #spscambridge @techChirag
• Run a script to migrate full content
• Identify and fix issues
• Visual inspection of source and destination for comparison
• Perform any clean up tasks
• Save logs from the migrations
• Post Migration Tasks
• Rework Homepage web parts (Java Scripts, search web parts)
• Rework Site Themes
• Incremental Migrations Testing
• Run script for incremental migrations for the sites
• Identify and fix any issues from the incremental migrations
Migration Project Phase – SharePoint Online
18. #spscambridge @techChirag
Migration Challenges
1. Large Site collections – Migration tool limitations
2. Migrating Groups site to SharePoint – only content and not
conversations or calendars
3. Term store migration using SharePoint PnP export and import
4. Video Channels creation prior to content migration
5. OneDrive with subsites from “Create Sites” option
6. Single Environment for Intranet testing and deployment of bespoke
code
7. Office 365 Bandwidth Throttling
This session will take you on a journey of real world scenario of Office 365 tenant to tenant content migration encompassing SharePoint Online site collections, Office 365 Groups, OneDrive For Business and Office 365 Video with aggressive timeline and deadline for a global retail organisation.We will cover:- Examining the pitfalls of migrating to a new Office 365 tenant- Introducing new standards for consistent structure- Phases of project and how they determined what each phase would involve- Highlighting technical difficulties encountered and how they were overcome
SQLCloud: XBox One-S with Forza Horizon 3 Bundle; Amazon Fire TV with 4K Ultra HD; Raspberry Pi 3 Starter Kit; dbWatch: Apple iPad Mini; Skybow: Marshall Speaker; Coeo: A free place on any Coeo training course, RRP £600; Edison365: Helicopter ride (lunchtime session prize) and a Fire TV Stick; Pyramid Analytics: Amazon Echo; Quest: Samsung Gear S2 Smartwatch; DBPro/ SQLGovernor: Splash-proof JBL bluetooth speaker; Redgate: SQL Monitor License - with 12 months support and upgrades; Axioworks: Amazon Echo Dot; Idera: $100 Amazon card; Lightning Tools: Lego Technics Race Car; SQL Sentry: SQL Sentry license and 1 year of support (worth $2994); Locke Data: R for Data Science: Import, Tidy, Transform, Visualize, and Model Data; SharePoint Unite /BMM Media: A free pass to SharePoint Unite 2017 conference in Haarlem, Netherlands, on the 25th & 26th October. worth €699. travel and hotel not included; PASS: Recording (download) of all sessions from PASS Summit 2016
SPS Events London (2017) - Building the Perfect Office 365 Tenant
SharePoint Saturday Belgium (2016) - Power Users Guide to Office 365
Collab365 Global Conference (2016) - Changing the way you work with Modern SharePoint Team Sites and Office 365 Groups
SPS Events London (2016) - SharePoint Upgrade or Migration, or is it both?
SPS Events London (2016) - Bringing your data to life using Power BI
SPS Events Madrid (2016) - SharePoint Upgrade or Migration, or is it both?
Collab365 Summit (2016) - Power Users Guide to Office 365
SharePoint User Group Cambridge (2016) - Securing SharePoint environment and its content
SharePoint User Group London (2015) – Ask the Experts Panel Contributor
Collab365 Global Conference (2015) – Transforming your staff to use Office 365 collaboration tools to increase their productivity
SPS Events London (2015) – Evolving with Office 365 and SharePoint Collaboration Tools
SharePoint User Group London (2015) – Replacing your file share with SharePoint 2013 Farm
SPS Events Paris (2015) – Validating SharePoint 2013 Farm Before Go-Live
SharePoint User Group London (2014) – Ask the Experts Panel Contributor
SPS Events UK (2014) - Improving Productivity with SharePoint centric Office collaboration tools.
SharePoint Saturday UK (2013) - Lighting up SharePoint with Office 365 Project Online.
SharePoint Saturday UK (2012) - End User SharePoint Designer 2010 & InfoPath 2010.
SharePoint Saturday India (2012) - Running SharePoint 2013 Farm in the Cloud.
SharePoint Saturday UK (2011) - SharePoint Application Showcase.
First time target org has been exposed to paying for store office 365 subscriptions.
Therefore with the target store approach and the opportunity to reduce subscriptions annual costs, Store Ops are very keen to simplify and reduce.
The new contact centre is providing an additional leverage point, both business units want to deliver new business processes supported by email, therefore start from scratch now, not reengineer later
Benefit to the foundation project. 14,500 less accounts to migrate from source org, leaving 1,000 for mid may.
Due date end of April
Hosting the tool on a Virtual Machine Azure - entire process occurs within the Microsoft cloud reducing latency and subject to less data transfer throttling during the migration.
20 VMs for hosting SharePoint Migration Tool
20 SharePoint Migration Tools licenses
Dedicated for Site Collections
Batches of OneDrive Migrations
Migration process broken down into two high level stages.
Each stage deals with the destination in two main states: licensed and unlicensed.
Automated the creation of 2600 mailboxes for the new tenant. Additionally, each mailbox configured with Advanced Threat Protection for security and analytics, and depending on the type of mailbox, synchronised from the on-prem AD through Azure AD Connect.
Seamless migration/synchronisation of user/group accounts from legacy forest to new UK forest, helping to facilitate the Office 365 migration.
Migrated 50 site collections from one tenant to another tenant. Migrated both Out Of The Box and heavily customised sites.
Migrated 1200 one drives.