12. CLOUD CONFUSION
One in five Americans (22 percent)
admit that they’ve pretended to know When asked what “the
what the cloud is or how it works. cloud” is, a majority
responded it’s either an
actual cloud (specifically
a “fluffy white thing”),
the sky or something
related to the weather
(29 percent).
Working from home in their
“birthday suit” is the cloud’s
greatest advantage.
Source: http://www.citrix.com/English/NE/news/news.asp?newsID=2328309
15. MORE CLOUD APPS
Twitter Google Apps
Facebook Office 365
Bit.ly Zoho
Email & office
productivity
Social
networking
Your Salesforce
nonprofit CRM
CiviCRM
Communication
Skype File sharing
GoToMeeting
ReadyTalk
Google Skydrive
Box.net
Drive Dropbox
16. 3 TYPES OF CLOUD
Software-as-a-
Service Platform-as-a-
Software you access Service
through the Internet Online environment for
e.g. Gmail, Salesforce, building software
Survey Monkey
e.g. Force.com, Microsoft
Azure
Infrastructure-as-a-Service
Servers and storage in the cloud
e.g. Amazon Web Services
17. FOR EXAMPLE…
SHARING DOCS WITH YOUR BOARD
Read more: http://www.techsoupcanada.ca/community/blog/board_collaboration_google_docs
18. HOW IS THIS DIFFERENT FROM WHAT I DO NOW?
The cloud is particularly good for:
Sharing
Everyone shares one version of a doc
Collaborating
Makes it easier to work together
with others
Remote working
Work from anywhere (with Internet)
Scaling
Add/remove more people/space on the go
21. RISK: LOSING CONTROL OF…
Features
Cost
Backups
Security
Data (can you get it out?)
Availability (what if the service goes down?)
Access (what if your Internet goes down?)
22. A WORD ABOUT PRIVACY
In almost all cases there is no law
against using cloud computing
Up to you to read the
Terms of Service
You are responsible for your
data at the end of the day
Avoid using cloud/be extra careful for political or
extremely sensitive data e.g. political activists,
women’s shelters
Find out more:
http://www.techsoupcanada.ca/community/blog/cloud_privacy_law
23. HOW TO PICK CLOUD TOOLS?
1. Assess your nonprofit’s technology & determine
priorities
Tech self-assessment:
http://www.techsoupcanada.ca/community/blog/tech_self_asse
ssment
2. Set goals
3. Research & try out options
Jane vs. Tierney (http://www.techsoupcanada.ca/community/blog/jane-vs-tierney/intro)
Platformation (http://www.platformation.ca/)
Idealware (http://idealware.org/)
24. NAVIGATING THE CLOUD JUNGLE
Goal • Will it grow with you?
• Can it work with what
Integration you already have?
• Is this path the fit for
Culture you?
25. HOW WE WORK @ TECHSOUP CANADA
• Google Apps • •
Basic Infrastructure
Collaboration
Organization
Google Apps Google Apps
• Dropbox • Box.net • Box.net
• Skype • Smartsheets • Smartsheets
• GQueues • Podio
• LiquidPlanner
29. RESOURCES
Further reading: http://bit.ly/tsc_cloud_further_reading
Information about the cloud & case studies:
http://techsoupcanada.ca/learning_centre
Cloud tool reviews & comparisons:
Jane vs. Tierney (http://www.techsoupcanada.ca/community/blog/jane-vs-tierney/intro)
Platformation (http://www.platformation.ca/)
Idealware (http://idealware.org/)
30. DONATION PROGRAM INFO
List of products: http://techsoupcanada.ca/product
Getting started:
http://techsoupcanada.ca/getting_started
Microsoft donations information:
http://www.techsoupcanada.ca/microsoft_resources
31. CONTACT INFO
Tierney Smith, Community Manager
@tierneys
TechSoup Canada
www.techsoupcanada.ca
@techsoupcanada
facebook.com/techsoupcanada
Notes de l'éditeur
Use cloud tools at work, have tried out lots moreAudience poll?
If you think the cloud is a “fluffy white thing”, that’s ok!! No need to feel bad, since you’re clearly not alone in being confused. Today we’re going to start from step 1 and bring you up to speed.
My rough definition
Explain.Do simple google docs demo with group (get them to edit a demo doc)
Show all the different ways you could use the cloud. These are 5 common areas where people use itGoal: make connection between cloud and what you doDiscuss: you don't need to suddenly be in "the cloud" - can just try one or two non-core apps
Bhutan Canada foundation using Google Docs to share board docs. It’s just a tool – you can use it for anything. Note that it is about the process – training, keeping it going – as much as the tool.
Talk through each one
Explain the difference
Availability -> downtime, but also your internet access
Note that just because you can’t use cloud for certain kinds of data doesn’t mean you shouldn’t use it at all. E.g. could still use skype for calls
Not that different from adopting any other softwareEvery cloud tool is different, so how to get started with it will be different.E.g. CRM requires much more planning than a communications tool like Skype
Presenter: JaneHow to think about tools, strategy:Integration is the keyCulture of the organizationRunning goal: Catch a street car
TierneyDemos:-Smartsheet for hiring(Tierney)-Google Spreadsheet for Sumac(Jane)-Podio – conferences workspace
2 locations, servers at each location don’t talk to each otherNo good way to share files between locationsCan’t access email from homeTheir focus is really on delivering awesome food programming – just need stuff to work, want a familiar transitionOffice 365 is a good fit because they can still work a lot with the Office tools they are used to, but everything is synched with the cloud which provides backup, access from home & sharingDemo of Office 365 if there’s time
Philosophy of “sharing by default”Want to be able to run Timeraiser events across country with a very small team (streamline workflow), need to travel a lot so need to access tools anywhereWant to be able to easily get input from board and skilled volunteers at any time (not dependent on scheduled meetings)Also believe in being able to get input from their communityDemo: getting input for the grant (http://www.frameworkorg.org/tcf-vital-people.html)