Powerpoint from annual meeting http://pointaquarius.com

1. POINT AQUARIUS
PROPERTY OWNERS ASSOC.
ANNUAL MEETING
2012
April 28, 2012

2. PRESIDENT’S REPORT
• THANKS for being here today!
• A special “thanks” to the 2011
Board of Directors
• We look forward to working
with the 2012 Board
2012 POA Annual Meeting

3. PRESIDENT’S REPORT
• Drought presented many challenges
- for roads
- for tree removal
- for ramp repair
- for marina repair
• Improvements in Communicating with
Assoc. Members
- New, improved website
- Email Blasts
Register thru the website or with
the POA office
2012 POA Annual Meeting

4. PRESIDENT’S REPORT
•
• Playground Committee
- Committee Members Needed
- Donations Needed
- Funds will be dedicated only to playground
equipment
2012 POA Annual Meeting

5. INTRODUCTIONS
• Steve Durham - Owner
Investment Management Co.
• Jeri Harness - our Property Manager
Investment Management Co.
• Bryan Fowler - our attorney
The Fowler Law Firm
2012 POA Annual Meeting

6. TREASURER’S REPORT THRU DEC 2011
Budget Report
% Actual to Budget
2011 Budget 2011 Actual Difference with 100% of Year
Complete
Income
POA Total 755,650 750,876 -4,774 99.4%
Section 5 Amenities Total 10,870 8,303 -2,567 76.4%
Section 7 Marina Total 31,990 31,842 -148 99.5%
Total Income $798,510 $791,021 -$7,489 99.1%
Expenses
POA Total 738,149 782,955 44,806 106.1%
Section 5 Amenities Total 15,960 7,247 -8,713 45.4%
Section 7 Marina Total 22,200 23,059 859 103.9%
Total Expenses $776,309 $813,261 $36,952 104.8%
2012 POA Annual Meeting

7. TREASURER’S REPORT THRU DEC 2011
Cash
12/31/10 12/31/11
Bank Accounts
POA 286,285 234,663
Section 5 Amenities 24,141 27,314
Section 7 Marina 43,313 59,578
Cash in Bank $353,739 $321,555
Less Liabilities -35,450 -19,700
Less Contingency Fund (15% of Expense Budget) -107,879 -116,446
Available Cash $210,410 $185,409
2012 POA Annual Meeting

8. TREASURER’S REPORT THRU DEC 2011
Prior Years Comparison
2009 2010 2011
Income 851,121 848,415 791,021
Expenses -789,060 -789,584 -813,261
Difference $62,061 $58,831 -$22,240
Note: Records are available for inspection by Members when
requested in writing. A request form is available at the office.
2012 POA Annual Meeting

9. TREASURER’S REPORT THRU MARCH 2012
Budget Report
% Actual to
TOTAL POA 2012 Budget 2012 Actual Difference Budget with 25.0%
of Year Complete
Income
POA Total 742,850 610,369 -132,481 82.2%
Section 5 Amenities Total 8,370 6,476 -1,894 77.4%
Section 7 Marina Total 31,840 30,818 -1,022 96.8%
Total Income $783,060 $647,663 -$135,397 82.7%
Expenses
POA Total 737,904 113,902 -624,002 15.4%
Section 5 Amenities Total 8,025 1,667 -6,358 20.8%
Section 7 Marina Total 34,565 7,554 -27,011 21.9%
Total Expenses $780,494 $123,123 -$657,371 15.8%
2012 POA Annual Meeting

10. TREASURER’S REPORT THRU MARCH 2012
Cash Flow Projection
Bank Accounts
POA 707,035
Section 5 Amenities 32,123
Section 7 Marina 82,843
Total Checking/Savings $822,001
2012 POA Annual Meeting

11. TREASURER’S REPORT THRU MARCH 2012
Additional Receipts
POA 132,481
Section 5 Amenities 1,894
Section 7 Marina 1,022
Total Additional Receipts $135,397
2012 POA Annual Meeting

12. TREASURER’S REPORT THRU MARCH 2012
Additional Payments
POA -624,002
Section 5 Amenities -6,358
Section 7 Marina -27,011
Sub Total -$657,371
Liabilities -18,300
Total Additional Payments -$675,671
2012 POA Annual Meeting

13. TREASURER’S REPORT THRU MARCH 2012
Cash $281,727
Contingency Fund ($780,494 x 15%) -$117,074
Available Cash in Bank at 12/31/12 $164,653
2012 POA Annual Meeting

14. MANAGER’S REPORT….POA/COLLECTIONS
• We are keeping on top of PAST DUE assessments.
Since this time last year, we have collected:
- $572,010.00 for 2012 assessments
- $ 78,794.00 in prior years assessments
• 10 residents taken to small claims court and
judgments received
•3 judgments from last year paid off to facilitate
property sale
•$7,200.00 collected in property transfer fees
48 parcels changed hands
this is down 50% from the prior year
2012 POA Annual Meeting

15. MANAGER’S REPORT….POA/COLLECTIONS
• THANKS to all volunteers who helped
with ballots and envelopes stuffing
• Many changes to the rules and
regulations for HOAs in Texas
• Copies of changes affecting our By-Laws
are in your ballot packet
- Call the POA office next week with
any questions.
2012 POA Annual Meeting

16. MANAGER’S REPORT….DEED RESTRICTIONS
New Violations 397
Cleared Violations 359
Registered Letters 100
$ 50.00 fines 21
$100.00 fines 8
$150.00 fines 3
$200.00 fines 1
$250.00 fines 1
$300.00 fines 0
2012 POA Annual Meeting

17. MARINA COMMITTEE REPORT….PEGASUS BOAT RAMP
• 2011 Water Levels kept boating to a minimum
• Looking forward to a GREAT 2012 boating season with
lake nearly at pool
• Pegasus Boat Ramp Repair
- Lake level receding caused major damage
- 30 feet of the ramp removed and replaced
- High density fill used below pavement and side footings
- We project 30+ years of service from the new ramp
- New cross-bracing added to the dock; restained
- We will reposition NO WAKE buoys for swim area
2012 POA Annual Meeting

18. MARINA COMMITTEE REPORT…..SECTION 7 MARINA
• The Section 7 Marina is open for business
• Project List for 2012
- Repair and upgrade electrical service to the docks
- Make repairs caused by low water levels as needed
- Power wash and re-stain docks
- Re-position NO WAKE buoys
- Paint the marina sign and tower
2012 POA Annual Meeting

19. NEIGHBORHOOD WATCH COMMITTEE
• Meetings in 2011 showed very little interest
• Will try again before school is dismissed for summer
2012 POA Annual Meeting

20. ROADS REPORT … PAST BUDGET YR
• Major activity was the repair/replacement of the
outbound side of PA Blvd.
• Drought necessitated many emergency repairs (for
example, Aries Loop)
• Projects completed so far this budget year:
- Pavement drop on P.A. Blvd. between Antares and Lyra
- Sagittarius West near the sewer treatment plant – pavement
failure
- PA Blvd. at Gemini to replace the asphalt in the median and
concrete the intersection to level up the roadway
2012 POA Annual Meeting

21. ROADS REPORT … UPCOMING PROJECTS
•Projects currently under bid and/or
budget review:
- PA Blvd and Antares – Level up and replace the intersection
- PA Blvd and Constellation Cir – Road failure to Constellation Cir
- Cygnus Ct - repair the tee
- Gemini – road surface failing and curb/gutter drop
- Sagittarius E – approximately 80 feet of road failure
• Priority will be given based on safety and long-
term value of repairs
• Consistent rainfall would be helpful!
2012 POA Annual Meeting

22. POOLS REPORT
• No significant issues with either pool this past year
• Routine maintenance continued. A few warranty issues
handled.
• Issues delayed due to budget constraints
- Resurfacing of the Pegasus pool
- Repairing the deck of the Constellation Cir pool
(An estimate 3 years ago was $27K)
2012 POA Annual Meeting

23. COMMONS & BEAUTIFICATION REPORT
• TreeGators around median trees at the entrance during
drought
• New island in kitchen at Community Center
• Replaced exterior of PA tower by Pegasus boat ramp
• Fences around both pools repaired & painted
• Replaced 30 wax myrtles at entrance
2012 POA Annual Meeting

24. COMMONS & BEAUTIFICATION REPORT
• Sprayed ponds for Alligator Weed
• Maintenance of flower bed
• Pick up after your dog!’ signs
• Mowing contract is being reviewed
2012 POA Annual Meeting

25. TREE REMOVAL
• 61 trees removed from the commons area
• Next allotment of trees being removed now
2012 POA Annual Meeting

26. ARCHITECTURAL CONTROL COMMITTEE
May 1, 2011 thru April 30, 2012
Since Last April's Meeting, 66 Projects have been submitted,
25 of those in 2012.
New Homes 12
Home Additions 2
Storage Facilities 5
Fences 19
Boat Houses/Docks 1
Pools/Spas 3
Decks/Patios14 10
Driveways 7
Miscellaneous 7
2012 POA Annual Meeting

27. ARCHITECTURAL CONTROL COMMITTEE
Status of Projects
Completed 50
Not Started 3
Under Construction 11
Rejected 0
Expired (over 1 year) 2
2012 POA Annual Meeting

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