Project Report Writing

1. Dr. Gopal Thapa
Tribhuvan University
Email: thapazee@gmail.com

2.  to transfer your own experiences of doing the
project, and the knowledge you have gained, from
your brain onto paper in a coherent, logical and
correct form.
 transfer as much relevant material from brain to
paper as quickly as possible
 If you kept a note-book during the project period,
you will find the writing-up process much easier.

3.  technical writing is particularly hard.
 Your report should generally contain illustrations
(figures or diagrams), but they must be relevant.

4.  If the chapters are numbered 1, 2, 3, ..., then the
sections within (say) chapter 1 will be numbered
1.1, 1.2, ... . It is permissible to sub-divide a
section: the sub-sections within section 1.1 will be
numbered 1.1.1, 1.1.2, ... . Do not however nest
sub-sections to more than four levels: sub-sub-
section 1.2.3.4 is acceptable, but 1.2.3.4.5 is not. It
is quite possible, with care, to write even a large
and complex book without using more than three
levels.

5.  Appendices allow you to add supporting information to
your report. You can attach spreadsheets, forms,
questionnaires, tables, charts, articles – in fact anything
that will support the content of your report
 By attaching an Appendix it will allow your
report to flow, without interruption
 Appendices are usually numbered using Roman
Numerals – to get the right effect select the font style
‘Times new Roman’ and
use capital letters e.g. Appendix I, Appendix II, Appendix
III etc.

6.  This section allows you to make
recommendations based on the findings of your
report
 The recommendations could be for:
◦ Change
◦ Improvement
◦ New Ideas
 The recommendations should be based on the
findings / results detailed in the report

7.  This section of your report should explain HOW
the information has been gathered
 What were the sources of information?
 What format did any investigation take?
 Was any special documentation used to gather
information?

8.  Title
 Table of Contents
 Abstract (or Executive Summary)
 Introduction
 Main text
 Conclusions
 Recommendations
 Bibliography
 Appendix

9. Accurate
Concise
Clear
Well Structured

10. Accurate
Concise
Clear
Well Structured