4. Types of PMO
The higher the PMO,
the more general and
Enterprise PMO TOP Mgmt transversal the scope.
Functional PMOs deal
Line PMO CIO CFO CxO with more specific
contents
Métier PMO Metier 1 Metier 2 Metier n
F12 F21
F12 F22
Functional PMO
F13 F23
5. Types of systems interacting with PMOs
Project
manage
Systems interact with
ment
tools each other (yellow
… Budgets
arrows) and with the
external world (orange
Reportin Accoutin arrows).
g tools g ERP’s
Code PMO Project
qualifica Helpdes
tion k
Testing Purchas
automat e order
es maker
List of Porfolio
acitvitie Mgmt
s tools
7. Conclusion part 1
PMOs differ in organisation by
Level they are working at
Type of information they manage
Type of phase they support
But also
Due to the various maturity levels of and within
the organisation
Value is perceived differently by the various
stakeholders and access to relevant info is
generally not easy
Information needs are linked to the nature of
stakeholders: it must be specific to their needs
9. PM tools manage much
Data in traditional PM tool (1/2) info per project and
t
Project 1 produce global ‘static’
pictures with last relevant
data. As these raw data all
come from the same
system, we consider it as a
blurred, monochrome
picture
Project n
Blurred, monochrome picture
10. PM tools manage much
Data in traditional PM tool (2/2) info per project and
t
Project 1 produce global ‘static’
pictures with last relevant
data. As these raw data all
come from the same
system, we consider it as a
blurred, monochrome
picture
Project n
Blurred, monochrome picture
11. Proposition 1 : use only useful PM data
Project ID
Rule #1 : use some
Signaletic Project Name functional data
Project Manager
Progress Start Date & not all
Finish date
technical data available
Tasks
Progress
« Meteo »
Figures
Trend
Teams
OBS link
Focused monochrome picture !
12. Proposition 2 : add more data
Project ID
Project Name
Rule #2 : combine data
Project Manager from other sources.
Start Date
Finish date 1+1 > 2
Progress
Meteo
Trend
Budget
Accounting % consumed
Project Manager
Operational tools % milestones
achieved
13. Proposition 3 : enrich & qualify your data
Project ID Project ID
Rule #3 : qualify &
Project Name Project Name
Project Manager
Start Date
Project Manager
Start Date
enrich your data to
Finish date Finish date
KQI01
produce missing
KPI01
Progress
Meteo
% Progress
Meteo
elements
Trend Trend
Budget Budget
% consumed % consumed
Project Manager Project Manager
% milestones % milestones
achieved achieved
KPI02
KQI01 : PM definition
Colour picture ! KPI01 : % Progress
vs Budget
KPI02 : % Progress vs.
Calendar elapsed
TH01 : calendar elapsed %
14. Proposition 4 : build your PMO ‘memory’
t1 tp
Project 1
Rule #4 : historise
combined data
& generate more
enrichments and DQ
controls
Project n
17. Proposition 5 : produce all governance Set of integrated
inputs reports with the same
scope, used in different
governance bodies.
One single reporting
truth!
18. Proposition 6 : see your information from
different points of view Dashboards with drill-
down and ‘back in time’
capacity that can
explain all figures.
19. Conclusion part 2 : This enables to …
Aggregate the information easily
Go back in the the past
Generate trends analysis (raw data, quality,
enrichments…)
Detect anomalies by comparing ‘alike’ data
Progress vs. % Milestones reached
Progress vs. Budget consumption
…
Calculate key performance indicators
PM 6 month rotation < 6
Expected burn rate to finish
…
Produce dynamic dashboards
21. Information life cycle
Decisions impact the
rogram
Organisation organisation
PMO
Other
Governance
sources
Organisations generate Input is available to
data (referentials, make informed
progress, budgets, decisions (faster,
orders, invoices, better and more
forecasts, meteo...) reliable) decisions
Data is controlled &
transformed into
intelligent Information
PMO (KPIs, trends...) PMO
Organisations
use other Data Information
data to
complete
theirs
22. 3 levers for improvement
Driving actions through
existing management
rogram
Organisation
Other
PMO
sources
4 Governance
Restitution of right info, at the
1 Capture of
useful data right time & in the right format 3
data-driven management
Transformation
of data into info
PMO PMO
Data 2 Information
Focus of DepFac intervention
23. Value
Non intrusive
Simplicity : use of a limited set of functional
data vs. all technical data
Time to deliver : short term delivery with
first iterations in weeks & full solution in
months
Generic : valid for all types of PMOs
Coherence : wide range of stakeholders
using the same information
Leverage of previous investments
25. These are the various PMOs we
enabled
IT PMO
Facility Management PMO
Risk PMO
Basel 2 PMO
Separation PMO
Merger PMO
Transformation PMO
Corporate PMO
More info upon request
26. Questions?
More Information?
Deployments Factory SA
Rue Guillaume Stocqstraat 79
1050 Brussels - Belgium
Tel: +32 2 290 63 90
Email: info@depfac.com
Twitter: @depfac