Have a look at the new major version 16 of SAP Extended ECM and SAP Archiving and Document Access by OpenText. One of the highlights of this version is the new smart user interface for Extended ECM with simple, extensible, role-based views.

1. What’s New in Extended ECM for SAP Solutions 16 and
Archiving and Document Access for SAP Solutions 16
Thomas Demmler, Director Product Management
Xiao Chen, Product Management
Munich, April 12th 2016

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Information
Delivery
Information
Management
Information Flows
Enable the Digital Transformation
infor mation - fueled bus ines s pr oc es s es
Information
Processing
Information Governance
Asset Employee FinanceProduct CustomerSupplier

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OpenText’s SAP Portfolio
Information-flows for the Digital Enterprise
Information DeliveryInformation ManagementInformation Processing
Employee File
Management
Document
Presentment
Digital Asset
Management
Vendor Invoice
Management & ICC
Digital Content
Processing
Information GovernanceArchiving &
Document Access
Extended ECM
SharePoint
Services
TempoBox
Digital
Documents

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Extended ECM for SAP Solutions
Document Access for SAP Solutions
Archiving for SAP Solutions
Archive Imaging
Enterprise Records Management
OpenText’s SAP Portfolio
The SAP Solutions Family
DocuLink ArchiveLink PLUS
ECM inside Business Processes

5. Extended ECM for SAP Solutions 16
• Smart UI (New web user interface)
• Smart UI integration in Business Content Window
• SAP Fiori UI integration
• Enterprise Managed Services
• Increased Performance
• Generic Property Providers
• Hana DB
• New Components

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Extended ECM
Smart UI and Fiori

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Extended ECM
Concept of a Business Workspace
DATA
CONTENT TASKS
PEOPLE
Customer Workspace
A business workspace represents a meaningful entity in your organization, e.g. a customer, a
sales opportunity, a legal matter, a project, or even a community of people with common
interests.

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Extended ECM
Role specific User Interface
 Ingrid: Sales
 Franz: Procurement

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Extended ECM
The Business Information Network
DATA
CONTENT TASKS
PEOPLE
Equipment Workspace
D5G
Integration in SAPGUI
• Business Workspace

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Extended ECM
Permission Management based on SAP Data

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Extended ECM
Business Workspace in SAPGUI

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Extended ECM
The Business Information Network
DATA
CONTENT TASKS
PEOPLE
Customer Workspace
DATA
CONTENT TASKS
PEOPLE
Sales Order Workspace
DAL
“Fiori”
DAL
“Fiori”
Integration in SAP Fiori App
• Business Workspace
• Attachment List (SAP Archiving
and Document Access)

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Extended ECM
Customer Business Workspace

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Extended ECM
Sales Order Business Workspace

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Extended ECM
Fiori App with Business Workspace

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Extended ECM
Increased Performance
Increased performance for batch workspace creation via the asynchronous queue with multithreaded processing

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Extended ECM
Simplified Business Workspace Configuration
 Generic property provider functionality for
 ArchiveLink documents
 Business Workspaces

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Extended ECM
Support for SAP Hana DB + SAP S/4HANA
 Extended ECM can be deployed on Hana DB
 Archive Server runs on HANA DB
 Content Server runs on HANA DB
 Extended ECM for SAP Solutions 16 has been tested and released
for SAP S/4HANA

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Extended ECM for SAP Solutions
Extended ECM
New Components
Records
Management
Archive
Center
Document
Management
Social
Search
Perspective
Manager
Connected
Workspaces
Smart UI ActiveView
Filesync & Share
(TempoBox)
Open Business
Application API
Web Reports + WR
Workflow Extensions
UI Integration
Widgets
Remote
Cache
Object
Importer
Extended ECM Enabler for SAP Solutions
(Brava! View for SAP Solutions, Fiori UI Integration, …)

21. Archiving and Document Access
for SAP Solutions 16
• SAP Fiori for Attachment List PLUS
• Brava! View for SAP Solutions
• Archive Center for SAP Solutions
• Enterprise Scan
• S/4HANA
• New Components

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Document Access
Fiori App with Attachment List PLUS
Button “Documents”
opens Attachment List
PLUS
Attachment List PLUS
Display in Place

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Document Access
Brava! View for SAP Solutions – Basic View

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Document Access
Brava! View for SAP Solutions - Markups

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Document Access
Brava! View for SAP Solutions - Notes

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Document Access
Brava! View for SAP Solutions - Publishing

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Document Access
Brava! View for SAP Solutions - Capabilities
 Viewing formats:
 PDF, Word, Excel, PowerPoint, TIFF, JPG, PNG
 Annotations
 create, view, save, print
 Text search
 Publish to PDF, TIFF, original
 Print
 Support for ArchiveLink Notes
 Support for ArchiveLink secKeys
 Compatible with Imaging Viewer Notes
and Annotation
(one-time conversion to Brava)
 Future plans:
 Support for form overlays and ALF format
 No redaction with Brava! View for SAP
Solutiosn
 Redactions are available with full Brava! Viewer

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Archive Center – Archive Center, Cloud Edition
OpenText Cloud
OTDS
ArchiveCenter
Business
Administration
ArchiveLink
Multi-Tenant
Customer
on premise
SAP
Active Directory
ADFS
Synchronize
users & groups
Archive Center Proxy
Archive Server

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Enterprise Scan
Highlights of Enterprise Scan 16
 Enterprise Scan Windows Client
 Support for SAP ArchiveLink PLUS
 Watermark imprint
 Speed up scanning of large images
 Support transport scenarios
 Completeness control and logging
 Show images of transparent PDFs
 Support SAP load balancing
 Support SAP incident reporting
 Further improvements …
 Note: New Browser based scanning does not yet support ArchiveLink

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Enterprise Scan
Support for ArchiveLink PLUS
 Read attribute definition from ArchiveLink+ document type
 Automatically generate indexing fields in Enterprise Scan
 Create documents in archive and set attributes

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Enterprise Scan
Watermark Imprint

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Enterprise Scan
Profiles include Document Pipeline Configuration
 Issue: When switching from
development to production Archive
server settings need to be changed
not only in profile but also in
pipeline
 Pipeline update is often forgotten,
leading to production failure
 Solution: Automatically update
pipeline settings according to
profile

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Enterprise Scan
Support for SAP Load Balancing scenarios
 SAP Load Balancing is a
standard and recommended
feature, to manage proper
distribution of the workload
between SAP application
servers.
 Added support to connect to
a Load-Balanced SAP
System using the SAP
Message Server

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Enterprise Scan
Integrate SAP Incident Management

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Document Access
New Components
 Brava! View for SAP Solutions
 ExchangeLink, NotesLink are now included also in OpenText bundles

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Document Access
Support for SAP Hana DB + SAP S/4HANA
 Archiving and Document Access for SAP Solutions 16 can be
deployed on Hana DB
 Archive Server runs on HANA DB
 Archiving and Document Access for SAP Solutions 16 has been
tested and released for SAP S/4HANA

38. Extended ECM for SAP Solutions 16
Archiving and Document Access for SAP Solutions 16
Summary

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Extended ECM for SAP Solutions 16
Archiving and Document Access for SAP Solutions 16
Smart UI
SAP Fiori UI integration
Enterprise Managed Services
SAP Hana DB, S/4HANA
Brava! View for SAP Solutions, Enterprise Scan

40. Questions?
Thomas Demmler
Director Product Management
Extended ECM Applications
Email: thomas.demmler@opentext.com
Blog: thomasdemmler.wordpress.com
LinkedIn: de.linkedin.com/in/thomasdemmler
Slideshare: www.slideshare.net/thomasdemmler
Twitter: @thomasdemmler
Xiao Chen
Product Management
Extended ECM Applications, SAP
Email: xiao.chen@opentext.com