The GIS User Self Service for IBM Collaboration Solutions is a web application that allows users to register with a directory service and then manage it themselves. It provides the interface between directory services and application systems, allowing users to independently manage their user data, and gives administrators central access in the context of the entire user lifecycle.

1. GIS Gesellschaft für InformationsSysteme
GIS User Manager
Martin Surrey, GIS Consulting

2. GIS Gesellschaft für InformationsSysteme AG / www.gis-ag.com
Motivation for External Users
IBM Connections Extranet
 Greater involvement of partners,
service providers, customers in the
value chain
 In most cases, communication with
external parties is based on
meetings, telephone calls and e-
mails
 Project course, on-boarding usually
difficult to recognize, since the
communication processes are not
documented
 Solution: Integration into your own
social software system
external user
IBM Connections behind
the firewall with possibly
sensitive information
Communication need
Firewall / business limit

3. GIS Gesellschaft für InformationsSysteme AG / www.gis-ag.com
IBM Connections external users
Comparison internal and external users
3

4. GIS Gesellschaft für InformationsSysteme AG / www.gis-ag.com
IBM Connections external users
Detailed Features
4
As an external user, you can
perform the following tasks:
 Work comprehensively as a member of
communities, such as: follow other
communities, etc.
 View and download files shared with
you
 Edit files in IBM Docs
 View an Activity Stream, which you can
access
 Edit your Profile by clicking on your
image and selecting "My Profile"
 Show business cards from anyone
sharing content with you
 Share files with other people
External Users are not authorized
to:
 Be a community owner and create a
community
 Follow people
 View public microblogs or files
 View public or moderated communities
 View or search the corporate directory
 Search for people using the word
recognition feature
 Show recommended content / people
 Access the Profiles menu / access other
user profiles

5. GIS Gesellschaft für InformationsSysteme AG / www.gis-ag.com
On-Boarding of external users
GIS User Manager
5
On-Boarding Process Features of the application
Changes to user information
Forgot Password
Change Password
The external user is created as an
"external" in IBM Connections
Invite external user into a
community
Synchronize via SDI so
the user is created in
Connections
Invitation of the external
by authorized employees
External completes his
information incl.
Password

6. GIS Gesellschaft für InformationsSysteme AG / www.gis-ag.com
Invitation by authorized employees
6

7. GIS Gesellschaft für InformationsSysteme AG / www.gis-ag.com
Confirmation by external user
Notification and complete profile
7

8. GIS Gesellschaft für InformationsSysteme AG / www.gis-ag.com
Activate external user
8

9. GIS Gesellschaft für InformationsSysteme AG / www.gis-ag.com
better
digital
teamwork
What are partner managers allowed to do?
GIS User Manager Role
9
Partner managers are allowed to invite their own, external users and
manage them independently
Extended possibilities
Access to the administration interface
Invitation of external users
Activation of external users
User administration
Deactivation / deletion of users (deletion only in LDAP, in IBM Connections
the user is then deactivated))
Distribution of clearance to the department

10. GIS Gesellschaft für InformationsSysteme AG / www.gis-ag.com
better
digital
teamwork
GIS User Manager
System overview - use of existing infrastructure
10
Extrnal user
Connections
WebSphere App Server
Self Service 3.0 LDAP
LDAP
optional
either
or
internal
employee

11. GIS Gesellschaft für InformationsSysteme AG / www.gis-ag.com
GIS User Manager
Functional Overview
11
Fastest user administration
GIS User Self Service
Registration of users
Invitation ofexternal users
Easy sharing process for users
Management of personal information
Management role information
Change / reset passwords
Simple interface without cryptic
commands
Installation on existing infrastructure
(WebSphere Application Server)
Configuration options for the application
scenario: 55 Parameters
Applicable to IBM Connections, IBM Portal
or IBM Sametime

12. Questions & Next Steps
Thank you for your Attention!
12