Monitoring & Evaluation (M&E) of Development Projects in Bangladesh: Role of IMED & Project Director

1. 1
Monitoring & Evaluation (M&E) of
Development Projects: Role of IMED &
Project Director
Dr. Md. Taibur Rahman
Director, IMED
trsumon@gmail.com

2. 2
Presentation Outlines
• Conceptualizing M&E & RBM&E
• Background of IMED
• Major Functions of IMED
• Monitoring by IMED
• Different IMED tools (Formats)

3. Implementation Monitoring
• an administrative tool which facilitates to improve the decision-making
process of management on regular basis.
• Monitoring is a continuing function that aims primarily to provide the management
and main stakeholders of an ongoing intervention with early indication of progress,
or lack thereof in the achievement of results.
• It accepts the original plan and tracks actual progress against planned projects to
ensure it is within planned time and cost constraints.

4. What is Monitoring……?
-process of keeping track of progress on a continuous and/or periodic basis to
examine whether the inputs and resources meant for the implementation of plans,
policies, programmes and projects are being properly delivered.
-verify whether the project activities are being implemented and whether or not the
intended outputs are being achieved in accordance with the plan.
-The following facts are analysed in the process of monitoring:
1. If the resources are available and used within the limits of an agreed budget and
stipulated timeframe.
2. If the Intended activities are taken and outputs are achieved in a timely and cost-
effective manner.
3. What is the level of implementation capacity of the implementing agencies?
4. What kinds of risks are faced and what remedial measures are taken?
During monitoring, data and information on the above mentioned aspects are
collected, processed and reported in a continuous, systematic, and time-bound
manner. This helps identify problems and initiate corrective measures before it is too
late.
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5. What is Evaluation
• Evaluation is a systematic and purposeful undertaking carried out by
internal or external evaluators to appraise the relevance, efficiency,
effectiveness of, as well as the impacts and sustainability generated by
the plans, policies, programmes and projects under implementation.
• The main objective of evaluation is to draw lessons from the strengths
and weaknesses experienced so as to improve the design and
implementation in the future as well as to hold the officials and agencies
involved in the process accountable for its implementation and results.
• It focuses on the changes impacted by devilment interventions and
assessed in a few criteria to gather lessons. Therefore, evaluation may
be taken as a tool for learning lesson.
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The primary difference between monitoring and evaluation is that while monitoring
is a continuous activity, performed at the functional level of project/programme
management, evaluation is a periodic activity, performed at the outcome and impact
level of project activities.

6. Complementarity
between
M&E

7. Project Life Cycle
 Project Planning  Project Initiation
 Appraisal Phase
 Formulation Phase
 Approval Phase
 Project Implementation  Implementation Phase
 Monitoring Phase
 Project Termination  Closing Phase
 Evaluation Phase
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8. Project Life Cycle
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Pre-project Phase
• Provide comments on project proposals in :
– PEC, SPEC meeting in the Planning Commission.
– DPEC/DSPEC meetings in the development
ministries
– Internal meeting in the Administrative
Ministries/ Divisions where project proposals are
initially reviewed and examined.

10. Result-based monitoring

11. RBM Framework
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12. The result-based M&E system based on the result
chain of log frame and cost effectiveness
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13. Process

14. An example of Child morbidity
• Inputs: funding, equipments, staffing etc.
• Activities: Media campaign to educate mothers, health personnel trained in
oral rehydration
• Outputs: Increased maternal awareness and access to oral rehydration
therapy services
• Results:
• Outcomes: Improved use of oral rehydration (behavioral change)
• Impacts: Child morbidity reduced
•

15. RBM

16. RB M&E in Result Based Project Management Cycle
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17. Power of measuring results

18. 10 steps in RBM

19. CREAM

20. Process
Outputs
Outcomes
completion/milestones
units provided/created
physical availibility
working and sustainability
capacity development
organisational changes
use/satisfaction
distribution of benefits
changes in behaviour
Indicators
of
Results
Activities
Inputs
quantity, type and
availibility of
resources
Process
indicators
Input
indicators
IMPACT Development
progress
Impact
Indicators

21. Baseline issues
1. What are the sources of data?
2. What are the data collection methods?
3. Who will collect the data?
4. How often will the data be collected?
5. What is the cost and difficulty to collect the data?
6. Who will analyze the data?
7. Who will report the data?
8. Who will use the data?

22. example

23. reporting

24. M&E Context in Bangladesh
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25. Annual Development Programme’s Investment
Management Monitoring
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Background of IMED
• IMED stands for ‘Implementation Monitoring and Evaluation
Division’
• The Project Implementation Bureau (PIB) was established in 1975
• PIB was under the President’s Secretariat.
• PIB was established to increase the efficiency of project aid
utilization through appropriate monitoring activities.

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Background of IMED (con.)
• PIB was given the status of a separate
Division in 1977.
• Renamed as ‘Implementation Monitoring and
Evaluation Division (IMED)’ in 1982.
• Finally, IMED was placed under the Ministry
of Planning in 1984.

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Major Functions of IMED
• Implementation monitoring of all on-going
development projects included in the ADP.
• Prepare periodical progress report and suggestions
for corrections where necessary
• Intensive monitoring for selected projects
• Submission of progress reports to the
Ministries/Divisions, ECNEC meeting etc

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Major Functions of IMED (con.)
• Evaluation of all completed development projects
• Impact Evaluation for selected completed projects
• Submission of evaluation reports to the
Ministries/Divisions, ECNEC/NEC meeting

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Different Duties of IMED
 Matter relating to the Public Procurement Act & Rules
and Overseeing its implementation
 Cost rationalization of projects
 Participating PEC meeting
 Participating ADP review meeting in ministries
 Provide opinion on time extension of projects
 Other functions as assigned to the IMED from the
Govt.

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How IMED Contribute to Development
Work
1. Pre-Implementation Phase: Project
Approval Process
2. Implementation Phase: Implementation
Monitoring
3. Post-Implementation Phase : Evaluation

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M&E Framework for 8FYP-Role of
IMED
• “..IMED has made some progress in doing systematic review of the entire project
portfolio to distil the key lessons of project selection and management and
strengthen the development impact of the public investment program…”
• The importance of doing a through portfolio analysis of the ADP and find ways
how to maximize the development impact of public investment has gained
momentum in an environment of resource constraint, that has been further
aggravated by the COVID-19.
• IMED will undertake an increased number of impact assessments of projects
with the help of both experimental and non-experimental data so that M&E at the
micro-level moves beyond simply tracking the financial and physical
completion of the projects.
• The IMED will develop its capacity and learning through a process of research
and collaboration with the national think tanks and the universities.”
Exact Quote from Part 1: Chapter 6 - Section 6.3.2 (Page 142)

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M&E Framework for 8FYP
• In order to monitor the progress of 8FYP, a total of 104 indicators
have been chosen in the Development Result Framework (DRF) of
the 8FYP.
• The 6th Five Year Plan: First introduced the concept of Results-Based
Monitoring and Evaluation (RBM&E) instead of assessing completion of
financial or physical targets as indicators of progress
• DRF of the 8FYP has been elaborated in the Chapter 6 of part 1 and
highlighted
• its strategic role in planning
• the institutional arrangements
• data mobilization arrangements
• mid-term and end evaluation of the plan
• DRF: A total of 15 top priority areas with linked to the SDG and PP2041
• 4 macroeconomic
• 11 Sectoral.

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35. Monitoring by IMED
• Monitoring every on-going projects included in
ADP (in house)
• Intensive monitoring for selected projects
(outsourcing)

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IMED Data Collection Formats
• IMED 01/2003 (Revised):To collect general
information of a project when it is approved/revised
approved.
• IMED 02/2003 (Revised):To collect physical &
financial target on the basis of ADP &
RADP allocation.
• IMED 03/2003 (Revised):To collect information on
quarterly physical & financial progress of project

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IMED Data Collection Formats
• IMED 04/2003 (Revised):To collect
information of a completed project.
• IMED 05/2003 (Revised):To collect monthly
progress report of a project through review
meetings.

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How monitoring conducted by IMED
• Collection of information/data through IMED
Formats
• Field inspection/spot verifications of
– priority projects,
– projects targeted for completion,
– aided project and
– sick projects.

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Monitoring conducted by IMED (con.)
• Participation in monthly ADP Review Meetings and
other Meetings (e.g Steering Committee, PIC,
TEC, Wrap-up etc,)
• Managing Data-base (PMIS) to process and
preserve collected information.

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Evaluation by IMED
Midterm evaluation – on-going Projects
(selective cases)
Post facto evaluation (for completed project)
– Terminal Evaluation (for all projects)
– Impact Evaluation (for selected projects)

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Evaluation conducted by IMED (…)
• Prepare Project Completion Report/Terminal
Evaluation Reports on each completed project
highlighting sustainability problems
• Providing recommendations on future course
of actions
• Conduct out-sourced impact evaluation on
selected projects.

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Outsourcing of Consultants by IMED
• Consulting firms are outsourced very often to conduct
both In-depth monitoring and Impact evaluation of some
technically complex projects.
• Finding are sent to Planning Commission and concerned
project initiating agencies/authorities/ECNEC/NEC
• IMED is conducting 50 In-depth monitoring and 20
Impact evaluation this year through outsourced
consultants.

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ক্র: নং স঳ক্টয/কামযক্রভ প্রকল্প ঳ংখ্যা সভাট %
ক. স঳ক্টয ভবভিক ফযাদ্দ
১. ঳াধাযণ ঳যকাভয স঳ফা ৫৫ ৩০৩৬.৪৬ ১.২৮
২. প্রভিযক্ষা ৭ ৯৮৮.১১ ০.৪২
৩. জন শৃঙ্খরা ও সুযক্ষা ৪৯ ৩২০৪.৯৮ ১.৩৫
৪. ভ঱ল্প ও অর্যননভিক স঳ফা ৮৬ ৭৪৯৯.১৫ ৩.১৭
৫. কৃভল ১৫৭ ৭৬৬৫.৩৭ ৩.২৪
৬. ভফদ্যুৎ ও জ্বারাভন ১০৫ ৪৯৪০৮.৮৯ ২০.৮৭
৭. ঩ভযফ঴ন ও সমাগাযমাগ ৩০৭ ৬৪৯২৬.৮১ ২৭.৪২
৮. স্থানীয় ঳যকায ও ঩ল্লী উন্নয়ন ১০৫ ১৪২৯৯.৮৯ ৬.০৪
৯. ঩ভযযফ঱, জরফায়ু ঩ভযফিযন এফং ঩াভন ঳ম্পদ ৯৩ ৮৫২৬.২৩ ৩.৬০
১০. গৃ঴ায়ন ও কভভউভনটি সুভফধাফভর ২৩৮ ২৫৩৫১.৫৩ ১০.৭১
১১. স্বাস্থু ৬৫ ১৭৩১১.৮২ ৭.৩১
১২. ধভয, ঳ংস্কৃভি ও ভফযনাদন ৪৯ ২২১৮.৯৩ ০.৯৪
১৩. ভ঱ক্ষা ১১৭ ২৩১৭৭.৯৬ ৯.৭৯
১৪. ভফজ্ঞান ও িথ্য প্রযুভি ৪৮ ৩৬৭৬.৮৭ ১.৫৫
১৫. ঳াভাভজক সুযক্ষা ৫৩ ১৬৪৬.৩০ ০.৭০
উ঩-সভাট: ১৫টি স঳ক্টয ১৫৩৪ ২৩২৯৩৯.৩০ ৯৮.৩৭
এক নজযয ২০২১-২০২২ অর্যফছযযয ফাভলযক উন্নয়ন কভযসূভিযি স঳ক্টয ভবভিক ফযাদ্দ ভফবাজন
(সকাটি টাকা)

45. - এট ঩ভযষ্কায সম, ফাভলযক উন্নয়ন কভযসূভি ঴যে ঳যকাযযয ঩ঞ্চফাভলযক ঩ভযকল্পনা ফাস্তফায়যনয মূর
দভরর;
-আয এই ফাভলযক উন্নয়ন কভযসূভিযি অন্তর্ভযি ঳কর প্রকযল্পয ফাস্তফায়ন কামযক্রভ ঩ভযফীক্ষণ, ঳ভাপ্ত
প্রকযল্পয মূল্যায়ন এফং ঳যকাভয ক্রয় প্রভক্রয়ায় স্বেিা, দক্ষিা জফাফভদভ঴িায ভাধ্যযভ সদয঱য আর্য-
঳াভাভজক উন্নয়যন ঳঴ায়িা প্রদান কযাই আইএভভভিয মূর কাজ;
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প্রকল্প ঩ভযফীক্ষযণয সক্ষযে ঳যকাযযয অগ্রাভধকাযপ্রাপ্ত প্রকল্প, বৃ঴ৎ ফযাদ্দপ্রাপ্ত প্রকল্প,
঳া঴ায্যপুষ্ট প্রকল্প, ঳ভস্যাভিষ্ট প্রকল্প, শ্লর্ গভি঳ম্পন্ন প্রকল্প এফং ঳ভাভপ্তয জন্য ভনধ যাভযি
প্রকল্পযক অগ্রাভধকায সদয়া ঴যয় র্াযক। এয পযর প্রকল্প এরাকা, কাযজয ভান এফং
অগ্রগভি ঳ম্পযকয একটি ফাস্তফ ধাযণা ঩াওয়া মায়।
• ২০২০-২১ অর্যফছযয এ ভফবাগ কর্তযক ঳যকাযযয ০৮টি পাস্টট্রাকর্ভি প্রকল্প঳঴ ৬৩৮টি
প্রভিযফদন ঳ংভশ্লষ্ট ভন্ত্রণারয়/ভফবাযগ সপ্রযণ কযা ঴যয়যছ।
• এয ঩া঱া঩াভ঱ উি ঳ভযয় ৮১টি অনরাইন প্রকল্প ভভনটভযং ঳ম্পাদন কযা ঴যয়যছ।
• ০৮টি ভফবাগীয় ঱঴যয ভফবাগীয় ঩মযাযয় অনুভিি উন্নয়ন ঳ভন্বয় কভভটিয ঳বায়
আইএভইভি’য ঩ক্ষ ঴যি অং঱ গ্র঴ণ কযয ভিাভি প্রদান কযা ঴যে।
প্রকল্প ঩ভযফীক্ষণ

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প্রকল্প মূল্যায়ন
• গযে প্রভি ফছয প্রায় ২৫০-৩০০টি প্রকল্প ঳ভাপ্ত ঴য়।
• ২০২০-২১ অর্যফছযয ৩৪৫টি প্রকল্প ঳ভাভপ্তয জন্য ভনধ যাভযি ভছর
এফং ভ঩ভ঳আয প্রাভপ্ত ঳ায঩যক্ষ ঳ভাপ্ত প্রকল্প঳মূ঴ ঩ভযফীক্ষণ কযয
মূল্যায়ন প্রভিযফদন প্রণয়যনয কাজ িরভান যযয়যছ।

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প্রকযল্পয ভনভফে ঩ভযফীক্ষণ ও প্রবাফ মূল্যায়ন
• ২০২১-২০২২ অর্যফছযয ৫০টি প্রকযল্পয ভনভফে ঩ভযফীক্ষণ ও ২০টি প্রকযল্পয
প্রবাফ মূল্যায়ন কযয চূোন্ত প্রভিযফদনগুযরা ঳ংভশ্লষ্ট কর্তয঩যক্ষয ভনকট সপ্রযণ
কযযফ;
• উি ঳ভীক্ষা প্রভিযফদনগুযরাযি প্রকযল্পয ঳পর এফং দ্যফ যর ভদকগুযরা ভিভিি
কযা ঴যয়যছ। ঩া঱া঩াভ঱ বভফষ্যযি প্রকযল্পয ঳পর ফাস্তফায়ন, ফাস্তফাভয়ি প্রকল্প
সর্যক অভজযি পরাপর সটক঳ইকযণ এফং এিভিলযয় উদ্ভূি ঳ভস্যা ভনয঳যন
সু঩াভয঱ প্রদান কযা ঴য়।

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