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TIME MANAGEMENT
REPORT AND
ANALYSIS
Submitted by
Tori Sims

October 18, 2013

Contemporary Business Practices

BUS 150 - 71873

Professor Nankin
Table on Contents
1. Introduction………………………………………………………………. 1
i. Purpose ……………………………………………………………… 1
2. Time Spent Graphs………………………………………………………. 2
i. Day 1- October 7, 2013……………………………………………… 2
ii. Day 2- October 8, 2013……………………………………………… 3
iii.Overall……………………………………………………………….. 4
3. Strengths vs. Weaknesses………………………………………………… 5
i. Strengths…………………………………………………………….. 5
ii. Weaknesses………………………………………………………….. 6
4. Conclusion……………………………………………………………….. 7
1. Introduction
i. Purpose

An exercise to analyze time management skills by keeping track of hourly
activities over a two day period, and categorizing them by importance and urgency

using the chart provided below. Once they have been put into their particular quadrant,
they are analyzed to learn how efficiently, or inefficiently, time is being spent, and
personal strengths and weaknesses.

Urgent

Important

Not
Important

Not Urgent

I. Important/Urgent
Crises; Pressing problems;
Deadline-driven projects.

II. Important/Not Urgent
Principle Centered Activities; Planning; Prevention;
Relationship building; Opportunity Recognition;
True Recreational Activities.

III. Not Important/Urgent
Imminent pressing matters; "Popular" Activities (i.e.,
activities that you think will make you popular with
others); Personal Interruptions; Some calls and
mail; Certain meetings and reports.

IV. Not Important/Not Urgent
Time wasters; So called "Pleasant" activities that are not really
pleasant (e.g., drinking to excess) that are actually escapes
from responsibilities. Trivia, busy work. Some types of
mail/phone calls.

1
2. Time
i. Day

Spent Graphs
1 – October 7, 2013

• Most time was spent doing

Day 1

things which were
10%

important, but not urgent
• Equal amounts of time were

10%

20%

spent between
important, urgent activities
60%

and not important, not urgent
activities
• The remaining time was

Important/Urgent

Important/Not Urgent

Not important/Urgent

Not important/Not Urgent

spent doing things which
were not important, but
urgent

2
2. Time

Spent Graphs

ii. Day

2 – October 8, 2013

• Half of my time was spent

Day 2

doing activities that were
important, but not urgent

21%

22%

• Similar amounts of time were
spent doing important, urgent

7%

activities and not
50%

important, not urgent
activities
• A small amount of time was

Important/Urgent

Important/Not Urgent

Not important/Urgent

Not important/Not Urgent

spent doing not
important, but urgent
activities

3
2. Time

Spent Graphs

iii. Overall

• Overall, over half my time

Overall

was spent doing
important, not urgent

17%

17%

activities
• Equal amounts of time was

12%

spent between not
54%

important, not urgent and
important, urgent activities
• The least amount of time was

Important/Urgent

Important/Not Urgent

Not important/Urgent

Not important/Not Urgent

spent doing not
important, urgent activities
4
3. Strengths

vs. Weaknesses

i. Strengths

• Getting important tasks done at particular times of day. Since I am usually up
early in the morning when no one else is, that is when I get important and/or
urgent tasks done when I have the least amount of distractions.
• Finishing one task at a time. Once I start something, I plan on finishing it and
do not want to move on to the next thing until it is done.
• Being organized helps me know exactly where everything I need is, and it
keeps me from losing track of things.
• Making a list of things I need to get done everyday. It not only keeps me from
forgetting to do things, but it also helps me to manage my time more wisely.

5
3. Strengths

vs. Weaknesses

ii. Weaknesses

• Procrastinating has always been a struggle for me. Instead of doing a little bit at a
time, I tend to put things off and end up having to do everything all at once at the

last minute.
• As the graphs indicate, I spend a good amount of time doing things that are
unimportant, which keeps me from getting the truly important and urgent tasks

done.
• Setting long term goals. While I have no problem setting daily goals, I have a very
hard time with planning for things that do not require immediate attention.
• Managing my time wisely. I underestimate how long things will take me and end
up having to do things quickly, which prevents me from being able to finish things
6

at the quality I expect from myself.
4. Conclusion
Most of my day is spent doing simple daily tasks such as eating, doing
laundry, and going to the gym, which are all things that are important but not urgent.
The rest of my time is spent on important and urgent things, such as school, and

unimportant things that I am trying to do less of, such as watching TV and going out
when I know I have other things to do.
While I always thought I managed my time wisely, after looking at how much
time I spend doing unimportant things, I have learned that I have plenty to improve on.
Just by simply cutting back on some of the leisurely activities I do I feel that I can
become a much more efficient person, which will help me now as a student, and in the
future as an employee.

7

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Time management-Tori Sims

  • 1. TIME MANAGEMENT REPORT AND ANALYSIS Submitted by Tori Sims October 18, 2013 Contemporary Business Practices BUS 150 - 71873 Professor Nankin
  • 2. Table on Contents 1. Introduction………………………………………………………………. 1 i. Purpose ……………………………………………………………… 1 2. Time Spent Graphs………………………………………………………. 2 i. Day 1- October 7, 2013……………………………………………… 2 ii. Day 2- October 8, 2013……………………………………………… 3 iii.Overall……………………………………………………………….. 4 3. Strengths vs. Weaknesses………………………………………………… 5 i. Strengths…………………………………………………………….. 5 ii. Weaknesses………………………………………………………….. 6 4. Conclusion……………………………………………………………….. 7
  • 3. 1. Introduction i. Purpose An exercise to analyze time management skills by keeping track of hourly activities over a two day period, and categorizing them by importance and urgency using the chart provided below. Once they have been put into their particular quadrant, they are analyzed to learn how efficiently, or inefficiently, time is being spent, and personal strengths and weaknesses. Urgent Important Not Important Not Urgent I. Important/Urgent Crises; Pressing problems; Deadline-driven projects. II. Important/Not Urgent Principle Centered Activities; Planning; Prevention; Relationship building; Opportunity Recognition; True Recreational Activities. III. Not Important/Urgent Imminent pressing matters; "Popular" Activities (i.e., activities that you think will make you popular with others); Personal Interruptions; Some calls and mail; Certain meetings and reports. IV. Not Important/Not Urgent Time wasters; So called "Pleasant" activities that are not really pleasant (e.g., drinking to excess) that are actually escapes from responsibilities. Trivia, busy work. Some types of mail/phone calls. 1
  • 4. 2. Time i. Day Spent Graphs 1 – October 7, 2013 • Most time was spent doing Day 1 things which were 10% important, but not urgent • Equal amounts of time were 10% 20% spent between important, urgent activities 60% and not important, not urgent activities • The remaining time was Important/Urgent Important/Not Urgent Not important/Urgent Not important/Not Urgent spent doing things which were not important, but urgent 2
  • 5. 2. Time Spent Graphs ii. Day 2 – October 8, 2013 • Half of my time was spent Day 2 doing activities that were important, but not urgent 21% 22% • Similar amounts of time were spent doing important, urgent 7% activities and not 50% important, not urgent activities • A small amount of time was Important/Urgent Important/Not Urgent Not important/Urgent Not important/Not Urgent spent doing not important, but urgent activities 3
  • 6. 2. Time Spent Graphs iii. Overall • Overall, over half my time Overall was spent doing important, not urgent 17% 17% activities • Equal amounts of time was 12% spent between not 54% important, not urgent and important, urgent activities • The least amount of time was Important/Urgent Important/Not Urgent Not important/Urgent Not important/Not Urgent spent doing not important, urgent activities 4
  • 7. 3. Strengths vs. Weaknesses i. Strengths • Getting important tasks done at particular times of day. Since I am usually up early in the morning when no one else is, that is when I get important and/or urgent tasks done when I have the least amount of distractions. • Finishing one task at a time. Once I start something, I plan on finishing it and do not want to move on to the next thing until it is done. • Being organized helps me know exactly where everything I need is, and it keeps me from losing track of things. • Making a list of things I need to get done everyday. It not only keeps me from forgetting to do things, but it also helps me to manage my time more wisely. 5
  • 8. 3. Strengths vs. Weaknesses ii. Weaknesses • Procrastinating has always been a struggle for me. Instead of doing a little bit at a time, I tend to put things off and end up having to do everything all at once at the last minute. • As the graphs indicate, I spend a good amount of time doing things that are unimportant, which keeps me from getting the truly important and urgent tasks done. • Setting long term goals. While I have no problem setting daily goals, I have a very hard time with planning for things that do not require immediate attention. • Managing my time wisely. I underestimate how long things will take me and end up having to do things quickly, which prevents me from being able to finish things 6 at the quality I expect from myself.
  • 9. 4. Conclusion Most of my day is spent doing simple daily tasks such as eating, doing laundry, and going to the gym, which are all things that are important but not urgent. The rest of my time is spent on important and urgent things, such as school, and unimportant things that I am trying to do less of, such as watching TV and going out when I know I have other things to do. While I always thought I managed my time wisely, after looking at how much time I spend doing unimportant things, I have learned that I have plenty to improve on. Just by simply cutting back on some of the leisurely activities I do I feel that I can become a much more efficient person, which will help me now as a student, and in the future as an employee. 7