Corey Bonnema 2010 Quality Fair

1. Welcome to
Leading Effective Meetings
How to Make Them for
More Fruitful

2. Fact #1 - Meetings Perpetuate Culture
Office of
HumanResources

3. Fact #2 - Many Meetings Are Boring
Office of
HumanResources

4. Fact #3 – Many Meetings Aren’t Very
Productive
Office of
HumanResources

5. Presentation Objectives
 Recognize opportunities for making meetings more
interesting, engaging and productive
 Demonstrate understanding of P.A.L. framework for
meeting facilitation
Office of
HumanResources

6. Meeting Assessment
 Are you meeting for the right length of time?
 Are you covering the right things?
 Are the right people involved?
 Are participants being held accountable?
 Are you having fun?
Office of
HumanResources

7. The P.A.L. System
 Purpose
 Agenda
 Logistics
Office of
HumanResources

8. Purpose
 Establish ground rules
 Label agenda topics
 Status: to update or inform
 Decision: to make a decision or reach consensus
 Discussion: to plan, generate alternatives, examine
directions, or evaluate options.
 Plan to use a “parking lot”
Office of
HumanResources

9. Agenda
 Have one
 Helps finalize attendee list
 Use it to record notes on decisions or discussions
 Can be used to keep track of assignments made
 Send notes soon after
Office of
HumanResources

10. Office of
HumanResources

11. Logistics
 Look at location in advance
 Consider the best time to hold meeting
 Assign important roles
 Facilitator
 Note Taker
 Timekeeper
Office of
HumanResources

12. Making Meetings More Interesting/Engaging
Add The Fun Factor
 Add icebreakers or fun activities as agenda items
 Have someone act as an “fun” ambassador
 Have theme meetings
 Use existing holidays, celebrations or events as inspiration
Mix It Up
 Reduce the number or declare “meeting free days”
 Occasionally toss out agendas and do something completely
different (go to a museum, get ice cream, etc.)
 Change the scenery (have “walking” meetings, hold them in
Coffman Union, etc.)
Office of
HumanResources

13. Making Meetings More Interesting/Engaging
Present Things Differently
 Bring in guest speakers
 Look for other ways to give updates (role plays, skits, etc.)
 Frequently assess their effectiveness
Office of
HumanResources