1. WebXpress Solution Benefits
Profit from IT
Apurva Mankad
ECFY Consulting Pvt. Ltd.
apurva@webxpress.in
w w w. w e b x p r e s s. i n

2. ®
WebXpress
Everyday issues in Transportation & Fleet
Operational Financial
 Data reentry at every stage- in computers  Same truck journey paid twice
or on paper  Was the bill generated? Was it collected?
 Managing paper- more than 10 lakh Within credit days?
documents a year  How to ensure Invoice is as per contract?
 Tracking- where are my goods and why  Customer pays on account- how to
they have not reached? reconcile?
 What is my Turn Around Time? Is it as per  Octroi payments shatter cash flow
standard?  Accounts are 3 months behind schedule
 How to measure profitability of every  Cash and Bank statement- too little, too
booking? late
 What is my vehicle utilization? Where are  Have we settled driver advance?
my vehicles? What is TAT for each
 Are charges as per standard costs?
journey?

3. WebXpress Benefits

4. ®
WebXpress
WebXpress Benefits Summary
Area Benefit Summary
Operations  Reduce data entry time by 70%
 Reduce tracking response time by 80%
 Improve connecting load by 30%
 Enforcement of contracts- 100%
Billing  Reduce billing cycle by 40%
 Online party ledger update & outstanding
 Shipment wise profitability available online
Finance  ONLINE cash & bank status of all location
 Tracking of Octroi paid anywhere
Octroi  Online Octroi Paid Vs. collection
 Uniform Chart of Accounts
 Reduce accounts entry by 70%
Online  No accounts data synchronization required
Accounts  Daily P&L location wise
 Information available only on a NEED TO KNOW basis
 No user can change any data or master tables

5. ®
WebXpress
WebXpress Benefits Summary
Area Benefit Summary
Fleet  Eliminate duplicate payments to drivers for same expense
 Reduce fleet document expiry by over 90%
 Daily Fleet Location for each control location
Maintenance  Control on fleet expenses through escalation based approval
 Eliminate double payment for same maintenance expense
Tyres  Improve tyre inventory accuracy by over 70%
 Track tyre usage for a given vehicle
 Measure Tyre Cost Per KM including retread and scrap sale
Fuel  Upload data directly from Oil company data
 Attach fuel data to trip sheet and vehicles
 Set standard fuel cost for a route and approve

6. ®
WebXpress
WebXpress Operations Benefits
 No data re-entry: In WebXpress information is Before WebXpress
entered only once and updated thereafter. This  Multiple entry at every hub
improves productivity manifolds and reduces  Every truck is a surprise
errors in data. Also
 No data transfer: Data entered at any locations is
After WebXpress
automatically available to related locations. Thus,
 No Data Entry at Hub ( Docket / POD/DMRV)
there is no need to manually transfer data across
 Advance information of what is coming at least 4
locations.
hours in advance
 Discipline in workflow: All transactions in
 Customer priority can be known in advance
WebXpress are dependent on completion of
previous steps. This ensures that a process set by  Optimal utilization of truck load by pre-planning
company is always followed  Market vehicle planning
 Easy to use: WebXpress offers only those
options and menus that a user needs to use.
Combined with intuitive language and uncluttered
screens, using WebXpress is easy even for high-
school educated staff.

7. ®
WebXpress
WebXpress Benefits- Finance
BILLING FINANCIAL CONTROL
 Faster billing: Online nature of WebXpress  Track profitability: WebXpress calculates
allows bill generation, submission and profitability of every single docket the
collection to happen from anywhere. minute it is delivered. Thus, managers can
 Lower working capital: A tighter control on immediately decide whether a customer or
billing cycle improves money flow and a location is profitable enough.
reduces need for external funding.  Cash and Bank Management: WebXpress
Also, timely action helps to avoid or reduce makes it possible to get daily cash and
bad debts. bank transactions of all locations.
 Outstanding reconciliation: WebXpress Thus, funds can be managed and
maintains full details of all payments made deployed better.
by a customer across locations, for every  Cost control: It is possible to view various
docket. This helps to reconcile outstanding cost heads across locations on a daily
with customer and avoid disputes. basis. This helps to control costs before
they balloon.

8. ®
WebXpress
WebXpress Benefits- Track & Trace
BENEFITS IN TRACK & TRACE CUSTOMER SELF SERVICES PORTAL
 Anytime-anywhere tracking: Tracking  Customers have their own login area and
information to customers can be provided check any details of their transactions.
by all locations, even from a home PC or a  Customers are thus freed from calling
mobile. Customers like to work with various offices of company.
companies who can tell them what is going  Customer can also use mobile devices to
on. track and trace their consignment.
 On the way tracking: Using GPS and  Customers can view and download
WebXpress, it is possible to know exact bills, Octroi receipts and POD copies from
whereabouts of a consignment. anywhere in the world.
Thus, there are no blind spots left.
 Comprehensive tracking: WebXpress
offers all possible information from a single
screen. Thus, it is possible to view a
docket or a manifest, check vehicle
details, confirm delivery attempts etc.

9. ®
WebXpress
WebXpress Benefits- Octroi and Accounts
BENEFITS IN OCTROI MANAGEMENT ACCOUNTS
 Octroi payments are typically 10 to 1000  Uniform Chart of Accounts: All users
times freight income. across location use same set of
 With WebXpress it is possible to predict ledgers, this brings in uniformity of
likely Octroi liability. This helps to arrange reporting costs
for funds for various locations.  Online accounts: All transactions are
 WebXpress reduces Octroi billing time and posted automatically into relevant ledgers.
tracks collection across locations. Thus, accounts are always updated.
 This helps to reduce gap between payment  No synchronization: As all accounts are
of Octroi and receipt from customer and stored centrally, there in no data transfer
save working capital. and merging required
 Daily P&L: As there is no lag between
business and accounts, it is possible to
generate location wise Profit & loss on a
daily basis

10. ®
WebXpress
SECURITY & ADMINISTRATION
 Secure data and masters: No individual can access all data in WebXpress. Also,
master tables can be changed only centrally by authorized personnel. This results
in highly secure and reliable data.
 Accountability: WebXpress remembers who did what and when. Thus, it is easy to
track a transaction to an employee.
 Need to know: WebXpress offers only those transactions and data to users that
they need to know. This makes life simple for users and improves security.

11. ®
WebXpress
How GPS + WebXpress will benefit
 For long haul routes, on the way tracking is essential
 Tracking from two sources: GPS and WebXpress, thus improved accuracy
 Time entered for arrival will be matched with time given by GPS system. This will
reduce wrong time entry
 Estimate arrival time on the fly: Based on historic data, we can predict arrival time
of a vehicle
 Better view of supply chain for customers: Customers can find where their invoice
number is. This will help them plan their inventory better
 Combined with RFID/ Bar code, GPS can improve warehouse productivity
 High value consignment tracking- a GPS device can be attached to a high value
consignment to track it all the way

12. Thank you
APURVA MANKAD apurva@webxpress.in
Founder & CEO +91 98202 29708
ECFY Consulting Private Limited
Employing Technology for Business Benefits
w w w. w e b x p r e s s. i n