Army Community Service - Sponsorship Training

1. United States Army Garrison-Japan
(USAG-J) Total Army Sponsorship Program
UNCLASSIFIED 5 July 2012

2. Total Army Sponsorship Program
LEARNING OBJECTIVE
• To learn how to become the best sponsors that we
possibly can!
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3. Total Army Sponsorship Program
DO YOU KNOW?
What Army Regulation (AR) governs the Total Army
Sponsorship Program?
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4. Total Army Sponsorship Program
ANSWER
AR 600-8-8
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5. Total Army Sponsorship Program
DO YOU KNOW?
What the Sponsorship Program Counseling
and Information Sheet DA Form number is
and what it is used for?
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6. Total Army Sponsorship Program
ANSWER
• DA Form 5434
• It provides sponsorship program
entitlements, sponsorship election and
newcomer’s information.
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7. Total Army Sponsorship Program
DA FORM 5434
DA FORM 5434
OF 10
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8. Total Army Sponsorship Program
OBJECTIVE
What makes a good sponsor?
Any thoughts?
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9. Total Army Sponsorship Program
A GOOD SPONSOR WILL:
• Contact! Contact! Contact!
• Be proactive and exhaust all avenues to ensure the
newcomers ‘every’ need is met!
• Be there for them ‘every’ step of the way!
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10. Total Army Sponsorship Program
SPONSORSHIP PROGRAM
• Sponsors will be trained in accordance with the
Total Army Sponsorship Program, Army Regulation
600-8-8
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11. Total Army Sponsorship Program
WHY HAVE A SPONSORSHIP PROGRAM?
• The sponsor is the “KEY” ingredient to the success of the
newcomer’s transition
• Ensures a smooth, positive and effective integration into the
command/community
• Establishes a direct relationship with the morale of the family
and the readiness of the Army
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12. Total Army Sponsorship Program
WHY HAVE A SPONSORSHIP PROGRAM?
• Simplifies the moving process
• Provides the newcomer with assistance
before, during and after arrival.
• HELPS ELIMINATE STRESS!!!!!
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13. Total Army Sponsorship Program
APPOINTING A SPONSOR
• Sponsors are appointed within 10 days of receipt of
DA Form 5434.
• When feasible, sponsors are selected who are the
same gender, marital status, and military career
field.
• The sponsor is normally of equal grade or higher
than the incoming member.
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14. Total Army Sponsorship Program
BEFORE ARRIVAL
• A welcome letter will be sent by the CDR to officers, CSM to Soldiers
and activity director to civilians within 10 days after receipt of DA Form
5434
• A sponsor will send a welcome letter with all contact information and a
“Welcome Packet” within ten working days of appointment
• Sponsor will telephone/e-mail newcomers’ and answer follow-up
correspondence with in 10 days
UNCLASSIFIED 5 July 2012

15. Total Army Sponsorship Program
BEFORE ARRIVAL
• Obtain contact and Family information.
- Number of Family members
- Ages of children
- Medical and educational needs (EFMP)
- Pets
- Hobbies/interests, etc…
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16. Total Army Sponsorship Program
NEWCOMER’S RESPONSIBILITY
• Reply “immediately” to all phone calls, emails, letters, etc., from their
sponsor.
• Inform sponsor “immediately” of leave address, contact information and all
status and assignment changes.
• Direct Newcomer to the USAG-J Japan Welcome Guide:
– http://www.usagj.jp.pac.army.mil/welcome/guide.aspx
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17. Total Army Sponsorship Program
COMMANDER’S RESPONSIBILITY
Assign a sponsor
Give the sponsor “adequate” time away from
assigned duties in order to perform
sponsorship duties.
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18. Total Army Sponsorship Program
ASSIST NEWCOMER WITH RELOCATION
ARRANGEMENTS
• Confirm transportation arrangements:
- Flight number, arrival date and time
- Number in the traveling party
- Reservations for the Narita bus/luggage
- Confirm lodging arrangements
- Make pet quarantine arrangements (if needed)
- Provide a checklist of items to bring
- Leave a “welcome basket” in their room (Personal Choice)
UNCLASSIFIED 5 July 2012

19. Total Army Sponsorship Program
ASSIST NEWCOMER WITH RELOCATION
ARRANGEMENTS
• Assist newcomer with in-processing
• Set up appointments and introduce newcomer (and family
members) to your
COC, supervisor, FRG, coworkers, friends, etc.
• Acquaint newcomer with base and local community
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20. Total Army Sponsorship Program
FOLLOWING THE NEWCOMER’S ARRIVAL
• Offer continued support and ongoing assistance during the
weeks to follow:
- School registration
- Housing
- Commissary and PX
- ID cards for dependents, passports
- Yen purchases, banking
- Off-post shopping
- Driving class, license, car
- Dinner at your home, off base, club
UNCLASSIFIED 5 July 2012

21. Total Army Sponsorship Program
FOLLOWING THE NEWCOMER’S ARRIVAL
• ACS Loan Closet
• ACS Newcomer’s Orientation (Monthly: every 3rd Tuesday, mandatory)
• ACS Medical Morning (get OTC card)
• ACS Train class & Shopping on Economy tour
• ACS ESL & Japanese language classes
• Driver’s class and exam
• Japanese Head Start
• Private Organizations
• Out Door Recreation & ITT Tour’s Office.
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22. Total Army Sponsorship Program
FOLLOWING THE NEWCOMER’S ARRIVAL
• Other ACS programs:
-Volunteer/AFTB/AFAP/Mayoral program
-AER, Employment and Finance assistance
-Exceptional Family Member Program
-Family Advocacy/New Parent Support
-Mobilization/Deployment/FRG Training
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23. Total Army Sponsorship Program
FINAL OBJECTIVES OF SPONSORSHIP
• Provide good, useful information and transition for newcomers.
• Reduce stress for newcomers and family.
• Welcome newcomers and family to Camp Zama
• Let newcomers know………
WE ARE GLAD TO HAVE THEM HERE!!
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24. Total Army Sponsorship Program
FINALLY THE SPONSORSHIP PROGRAM SURVEY
DA FORM 7274
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25. Total Army Sponsorship Program
eSponsorship Application
OF 10
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26. Total Army Sponsorship Program
DO YOU KNOW?
Can an E-3 be assigned as a sponsor for an E-5? (Yes
or No)
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27. Total Army Sponsorship Program
ANSWER
No, a sponsor will be assigned who is an equal
grade or higher.
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28. Total Army Sponsorship Program
USAG-J DPW Housing Division (Cont’d)
Housing Availability
Army Family Housing :
 Camp Zama Community and Ondo Housing
 Currently there is approximately a 30~60 day waiting period (subject to change). Our ability to offer
more then one home, a specific home, a specific installation, or consider special requests is very limited
and normally done through an exception to policy.
 Currently USAG-J authorizes 100% JFTR it is strongly recommended that you do not bring oversized
furniture (shrunks, king size beds, etc). Homes in Japan are normally smaller (to include those on the
installation, sq ft runs between 800-1450) than stateside. We provide "Full Tour" furnishings and
appliance support.
DOD Housing:
 Family Housing on Okinawa
- Please contact the Housing office directly for information
 Current policy authorizes 100% JFTR provides it is strongly recommended that you do not bring
oversized furniture (shrunks, king size beds, etc)
- Full tour furnishing is not provided, only loaner furniture for 90 days incoming and outgoing)
UNCLASSIFIED
UNCLASSIFIED 13 August 2012
5 July 2010

29. IN Processing Defense Military Pay Office
• During In-Processing please ensure that the Soldier has in his/her
possession a mailing address from the Post Office prior to his/her arrival to
Finance Office.
• Additional documents that are required upon in-processing are as follows:
1. Permanent Change of Station (PCS) Orders with all amendments.
2. Department of the Army (DA) Form 31, Request for Leave (Ensure
that blocks 14a through c are completed. If an extension is needed
please complete blocks 15a through c).
3. Flight itinerary (commercial and/or Army Mobility Command (AMC)
flight).
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30. IN Processing Defense Military Pay Office
(Cont’d)
4. Temporary Duty (TDY) orders and lodging receipt (if
applicable).
5. Vehicle Processing Certificate (VPC) Authorization
(if applicable).
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31. SCHOOL LIAISON OFFICER
SPONSORSHIP
Arnn Elementary School Main Office 267-6602
Principal Same
Registrar 267-6011
Zama Middle School Main Office 263-4040
Principal Same
Registrar Same
Zama High School Main Office 263-3181
Principal Same
Registrar Same
School Liaison Officer 263-3241
UNCLASSIFIED 5 July 2012

32. International
Arnn Elementary School
Japanese
SCHOOL LIAISON OFFICER
SPONSORSHIP
• SLO responsibilities to the community – Liaison between
the schools and the Commander
• Parent/Student Handbook
• School Meals – Free/Reduced – www.MealpayPlus.com
• MCEC – Military Child Education Coalition
• S2S – Youth Sponsorship
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33. Personal Property- Key notes
• Customer brings 1 copy of orders to Bldg 102, RM E-100, Inbound Section
• Weight entitlement for shipments made after 1 Dec 2011 for all Soldiers &
Civilians is 25% of JFTR/JTR entitlement. No long term storage auth in
Japan
• Soldiers must declare professional gear (PBP&E) with origin T.O. prior to
Pick Up. *Civilians must have PBP&E authorization on orders
• Shipping a POV to Japan: Obtain a POV Waiver Package from the Zama
T.O. for approval prior to shipment
• Storing a POV: A storage authorization letter must be obtained from origin
T.O. for reimbursement
*Note: Civilians DO NOT have a POV storage entitlement*.
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34. Travel Section- Key notes
• Check flight itinerary for correct arrival airport (Narita or Yokota AB, not
Naha- Okinawa)
• Dependents acquired after the effective date of order are not authorized
travel or transportation allowances at government expense
• No in processing required
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35. END OF TRAINING
INSTALLATION MANAGEMENT COMMAND
“Sustain, Support and Defend”
UNCLASSIFIED 5 July 2012