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Power Point Text Graphics

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Intro to PowerPoint XP/2002: Uses and how to create a simple PPT presentation.

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Power Point Text Graphics

  1. 1. PowerPoint Presentations Text and Graphics Techniques Tips
  2. 2. What we’ll look at…. <ul><li>Uses for PowerPoint </li></ul><ul><li>Starting out </li></ul><ul><ul><li>Blank or design </li></ul></ul><ul><li>Choosing slide layouts </li></ul><ul><li>Inserting & Formatting Text </li></ul><ul><li>Inserting Graphics </li></ul><ul><li>Viewing and arranging slides </li></ul><ul><li>Creating/Printing notes and handouts </li></ul>
  3. 3. PowerPoint Presentations <ul><li>Presentations at conferences or committees </li></ul><ul><li>Classroom modules </li></ul>
  4. 4. Presentations <ul><li>Text and illustrations </li></ul><ul><ul><li>Pictures </li></ul></ul><ul><ul><li>Graphs </li></ul></ul><ul><ul><li>Cartoons for color and variety </li></ul></ul><ul><li>Presentation + space for notes = Ready-made handouts </li></ul>
  5. 5. Classroom modules <ul><li>Outline notes </li></ul><ul><ul><li>Basis of your lecture segment </li></ul></ul><ul><li>Photos/Sounds/Videos/Diagrams/Charts </li></ul><ul><ul><li>Illustrate points </li></ul></ul><ul><ul><li>Language learning </li></ul></ul><ul><ul><li>Processes (Physics, Chemistry) </li></ul></ul><ul><ul><li>Business trends, stats </li></ul></ul>
  6. 6. Starting a new presentation <ul><li>Open PowerPoint </li></ul><ul><li>Start Button  All Programs  Microsoft PowerPoint </li></ul><ul><li>If a blank presentation doesn’t appear </li></ul><ul><ul><li>On the menu bar, click File  New </li></ul></ul><ul><ul><li>The New presentation pane appears at the right </li></ul></ul>
  7. 7. Starting choices <ul><li>On the New Presentation pane choose: </li></ul>
  8. 8. Starting choices: Blank <ul><li>On the New Presentation pane choose </li></ul><ul><ul><li>Blank presentation for a simple white or colored background </li></ul></ul><ul><ul><li>(Add design later) </li></ul></ul>
  9. 9. Starting choices: Design Template <ul><li>On the New Presentation pane choose </li></ul><ul><ul><li>Blank presentation for a simple white or colored background </li></ul></ul><ul><ul><li>(Add design later) </li></ul></ul><ul><ul><li>From Design Template to choose from pre-designed graphic backgrounds </li></ul></ul>
  10. 10. Starting choices: AutoContent <ul><li>On the New Presentation pane choose </li></ul><ul><ul><li>Blank presentation for a simple white or colored background </li></ul></ul><ul><ul><li>(Add design later) </li></ul></ul><ul><ul><li>From Design Template to choose from pre-designed graphic backgrounds </li></ul></ul>From AutoContent Wizard to get help with content for standard business presentations
  11. 11. Blank presentation screen Slide Thumbnails: Click to move to slides Task pane: Changes with your Insert menu choices
  12. 12. Blank presentation <ul><li>Add slide layout later Easy! </li></ul><ul><li>Format  Slide Design </li></ul>
  13. 13. Starting from Design template <ul><li>New From Design Template </li></ul><ul><li>Or: Format > Slide Design </li></ul><ul><li>Template pane opens to the right </li></ul><ul><li>Click a graphic scheme to choose a design for your presentation </li></ul><ul><ul><li>Change Templates anytime </li></ul></ul><ul><ul><li>Remove background pictures from individual slides </li></ul></ul>
  14. 14. Title Slide <ul><li>First slide = Title slide </li></ul><ul><ul><li>Different format from remainder </li></ul></ul><ul><ul><li>Enter title and subtitle text </li></ul></ul><ul><ul><li>Subtitle can be: </li></ul></ul><ul><ul><ul><li>Topic areas </li></ul></ul></ul><ul><ul><ul><li>Short description </li></ul></ul></ul><ul><ul><ul><li>Blank </li></ul></ul></ul>
  15. 15. Adding more slides <ul><li>On the menu bar, click Insert  New Slide </li></ul><ul><li>OR: Click the New Slide icon </li></ul><ul><li>Or: Press Control-M </li></ul>
  16. 16. Choosing a slide layout <ul><li>When you add a new slide: </li></ul><ul><li>Apply slide layout pane appears at right </li></ul><ul><li>Click to apply your choice </li></ul><ul><ul><li>Text = Bullets </li></ul></ul><ul><ul><li>Graphics: Easily add clip art or images saved on your computer </li></ul></ul><ul><ul><li>Combinations: Text and Graphics frames </li></ul></ul><ul><li>Always add a title </li></ul><ul><li>Everything easily changed! </li></ul>
  17. 17. Frames <ul><li>Selecting a layout inserts movable containers (frames) to hold text or graphics </li></ul><ul><ul><li>Graphics don’t have to be in a graphics box </li></ul></ul><ul><li>Frames are movable and resizable </li></ul>Text and graphics layouts
  18. 18. Text frames <ul><li>Text normally in levels of bullets (Here’s level 1 in this Slide Design) </li></ul><ul><ul><li>Level two </li></ul></ul><ul><ul><ul><li>Level three </li></ul></ul></ul><ul><li>To get rid of a bullet, backspace at the beginning of a line </li></ul><ul><li>Bullet and text styles are set in the Slide Design </li></ul><ul><ul><li>You can change the Master slide (View > Master > Slide Master) </li></ul></ul>
  19. 19. Adding Text <ul><li>Type text in a text frame </li></ul><ul><li>To go down to the next level of bullet: </li></ul><ul><ul><li>Press Tab at the beginning of a line or </li></ul></ul><ul><ul><li>Click the Increase Indent icon on Formatting toolbar </li></ul></ul><ul><li>To go back to a higher level bullet: </li></ul><ul><ul><li>Press Shift-Tab at the beginning of a line or </li></ul></ul><ul><ul><li>Click the Decrease Indent icon on Formatting toolbar </li></ul></ul>
  20. 20. Text: Other formatting <ul><li>Highlight text to format </li></ul><ul><li>Use toolbar button to format </li></ul><ul><li>Use sparingly! </li></ul>Bold Italic Underline Shadow Align: Left Center Right Make text Bigger/Smaller Add or take away numbering or bullets Change Text Color: Click down arrow to see more choices
  21. 21. Techniques: Text <ul><li>Clear Titles </li></ul><ul><li>Nothing below 18/20 pt </li></ul><ul><li>Short bullets </li></ul><ul><ul><li>Explicate as you present </li></ul></ul><ul><ul><li>Not full text </li></ul></ul><ul><li>San Serif Fonts </li></ul><ul><ul><li>Arial, Helvetica, Verdana, Tahoma </li></ul></ul><ul><li>Best Serif font: Georgia </li></ul><ul><ul><li>This text: Verdana (Sans Serif top and brown) and Georgia (smaller black) </li></ul></ul>
  22. 22. Tips: Text and graphics <ul><li>Appropriate graphic style </li></ul><ul><ul><li>Serious and subdued </li></ul></ul><ul><ul><li>Playful and cartoony </li></ul></ul><ul><ul><li>Illustrative photos </li></ul></ul><ul><li>Consistent style, colors </li></ul><ul><ul><li>Drawings with similar look </li></ul></ul><ul><li>Not too busy </li></ul><ul><ul><li>Not even 1 graphic per page unless illustrating a point </li></ul></ul>
  23. 23. Tips: Consistency <ul><li>Text as well as Graphics styles set in the Slide Design you choose </li></ul><ul><li>Styles include: </li></ul><ul><ul><li>Type Face sizes and colors </li></ul></ul><ul><ul><li>Bullet styles and colors </li></ul></ul><ul><ul><li>Background graphics </li></ul></ul>
  24. 24. Ways to View your slides <ul><li>Normal: </li></ul><ul><ul><li>Create/Edit </li></ul></ul><ul><li>Slide Sorter </li></ul><ul><ul><li>Thumbnails to move around or delete </li></ul></ul><ul><li>Slide Show </li></ul><ul><ul><li>Full-Screen presentation </li></ul></ul><ul><li>Notes Page </li></ul><ul><ul><li>Type in notes for presenter or for handouts </li></ul></ul><ul><li>View menu: changes slide display </li></ul>
  25. 25. Slide Sorter View <ul><li>Open from </li></ul><ul><ul><li>View menu </li></ul></ul><ul><ul><li>View icons (lower left) </li></ul></ul><ul><li>Click slide to select </li></ul><ul><ul><li>Drag to move </li></ul></ul><ul><ul><li>Press Delete to remove </li></ul></ul>
  26. 26. Notes View <ul><li>Open from </li></ul><ul><ul><li>View menu </li></ul></ul><ul><li>Bottom section for text </li></ul><ul><ul><li>Notes to print for presenter or for distribution </li></ul></ul>Type your notes here
  27. 27. Master slides <ul><li>Presentation designs set by Master slides </li></ul><ul><li>To view and change </li></ul><ul><ul><li>View > Slide Master </li></ul></ul><ul><li>Changing an aspect of the master changes your whole presentation - consistently </li></ul>
  28. 28. Graphic frames <ul><li>Select a layout that includes a graphics frame </li></ul><ul><li>Click an icon to insert a graphic type Or insert graphics from the menu: Insert  Picture </li></ul><ul><ul><li>Pictures don’t have to be in a graphics frame </li></ul></ul>
  29. 29. Pictures <ul><li>Before PowerPoint: </li></ul><ul><ul><li>Assemble your pix from camera/scan/Web </li></ul></ul><ul><li>Web: Search with Google―Image tab </li></ul><ul><ul><li>Click thumbnail of picture </li></ul></ul><ul><ul><li>Then click See full-sized image </li></ul></ul><ul><ul><li>Right-click (Control-click on Mac) </li></ul></ul><ul><ul><li>Click Save Picture as: to download </li></ul></ul><ul><ul><li>Remember where you saved the picture! </li></ul></ul>
  30. 30. Choosing Pictures <ul><li>Choose Pictures like shoes </li></ul><ul><li>Are they the right fit? </li></ul><ul><ul><li>Size: Dimensions and File Size </li></ul></ul><ul><ul><li>Can resize (some) in PowerPoint </li></ul></ul><ul><li>Do they go with your presentation? </li></ul><ul><ul><li>Relevance </li></ul></ul><ul><li>Do they go with each other? </li></ul><ul><ul><li>Consistency, style </li></ul></ul>
  31. 31. Techniques: Inserting pictures <ul><li>Insert  Picture </li></ul><ul><li>C lip art </li></ul><ul><ul><li>for supplied art </li></ul></ul><ul><li>From File </li></ul><ul><ul><li>for your pictures on disk </li></ul></ul>
  32. 32. Techniques: Tweaking pictures <ul><li>Use the Picture toolbar </li></ul><ul><ul><li>View  Toolbars, Picture </li></ul></ul><ul><ul><li>Quickly add lines, change brightness, contrast, even color (sometimes) </li></ul></ul><ul><li>Size, position, tilt graphic </li></ul><ul><ul><li>Don’t make it (much) larger </li></ul></ul>
  33. 33. The picture toolbar <ul><li>Click to select picture before you choose an option </li></ul>To show toolbar: Click a picture If the toolbar doesn’t appear: Right-click picture and choose “Show Picture toolbar” Change to shades of grey Change brightness Change contrast Crop (get rid of part of picture) Flip Add lines Compress Re-color (sometimes) Reset to original Open Format picture window Choose transparent color
  34. 34. Manipulating Pictures <ul><li>Don’t make pictures larger </li></ul><ul><ul><li>Bigger = Fuzzier </li></ul></ul><ul><li>Control in PowerPoint: </li></ul><ul><ul><li>Placement </li></ul></ul><ul><ul><li>Size </li></ul></ul><ul><ul><li>Rotation </li></ul></ul>Drag corner bubble to resize Drag to rotate Click and drag to move
  35. 35. Getting Fancy <ul><li>You can: </li></ul><ul><li>Add transitions between slides </li></ul><ul><li>Animate text </li></ul><ul><li>Make graphics appear and disappear </li></ul><ul><li>See the PowerPoint Animations presentation for more information. </li></ul>
  36. 36. Getting Fancy <ul><li>You can: </li></ul><ul><li>Add transitions between slides </li></ul><ul><li>Animate text </li></ul><ul><li>Make graphics appear and disappear </li></ul><ul><li>See the PowerPoint Animations presentation for more information. </li></ul>Don’t Overuse!
  37. 37. Getting Fancy <ul><li>You can: </li></ul><ul><li>Add transitions between slides </li></ul><ul><li>Animate text </li></ul><ul><li>Make graphics appear and disappear </li></ul><ul><li>See the PowerPoint Animations presentation for more information. </li></ul>Don’t Overuse! Can be annoying!
  38. 38. Printing <ul><li>From Menu bar: File > Print </li></ul><ul><ul><li>In lower left, use the Print what pulldown to choose: </li></ul></ul><ul><li>Slides―1 slide /page </li></ul><ul><li>Handouts―several slides/page </li></ul><ul><ul><li>3 per page prints lines for notes to right </li></ul></ul><ul><li>Notes pages―like Notes view </li></ul><ul><ul><li>Slide with your notes </li></ul></ul><ul><li>Outline View―Text only </li></ul>Click down-arrow to see print choices
  39. 39. Printing Handouts <ul><li>Choose 3 slides per page to get lines for notes </li></ul><ul><li>Check Frame slides for line around slide images </li></ul>Click down-arrow to set slides/page
  40. 40. Printing Headers/Footers <ul><li>On the menu bar, click File > Print, and then click Preview </li></ul><ul><li>OR: On the menu bar, click View > Header and Footer </li></ul><ul><li>Add Date, Name of presentation, etc. </li></ul>Click preview button to set print options
  41. 41. Summary <ul><li>Use PowerPoint for </li></ul><ul><ul><li>Conferences </li></ul></ul><ul><ul><li>Meetings </li></ul></ul><ul><ul><li>Classroom modules </li></ul></ul><ul><li>Start from blank or design template </li></ul><ul><ul><li>Add or change design template at will </li></ul></ul><ul><li>Add text </li></ul><ul><ul><li>Bullet form primarily: Promote and demote bullets </li></ul></ul><ul><li>Insert pictures </li></ul><ul><ul><li>Insert saved pictures or clip art </li></ul></ul><ul><li>Print Handouts, Notes pages or text outline </li></ul>

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