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2. MIS : A DEFINITION
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 A Management Information System provides
information that organizations require to manage
themselves efficiently and effectively.
 This term is commonly used to refer to the study of
how individuals , groups , and organizations
evaluate , design , implement , manage and utilize
systems to generate information to improve
efficiency.
 A Management Information system gives the
business managers the information that they need
to make decisions.

3. Characteristics of MIS
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Following are the characteristics of an MIS:
 It should be based on a long-term planning.
 It should provide a holistic view of the dynamics and structure of the organization.
 It should work as a complete and comprehensive system covering all interconnecting sub-systems
within the organization.
 It should be planned in a top-down way, as the decision makers or the management should
actively take part and provide clear direction at the development stage of the MIS.
 It should be based on need of strategic, operational and tactical information of managers of an
organization.
 It should also take care of exceptional situations by reporting such situations.
 It should be able to make forecasts and estimates, and generate advanced information, thus
providing a competitive advantage. Decision makers can take actions on the basis of such
predictions.
 It should create linkage between all sub-systems within the organization, so that the decision
makers can take the right decision based on integrated view.
 It should allow easy flow of information through various sub-systems, thus avoiding
redundancy and duplicity of data. It should simplify the operations with as much practicability
as possible.
 Although the MIS is an integrated, complete system, it should be made in such a flexible way
that it could be easily split into smaller sub-systems as and when required.
 A central database is the backbone of a well-built MIS.

4. History Of MIS
s
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 Before the concept of management information systems
was created , computer scientist was just programmer
creating application for science and math calculation to
computer usage evolved in field of business and data
management ,software application were needed to process
non scientific data. Five phases in development of
computing technology.
i. Mainframe and Minicomputers computing
ii. Personal Computers
iii. Client Server network
iv. Enterprise Computing
v. Cloud Computing

5. MIS IN AN ORGANIZATION
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6. Importance of MIS
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 Decision making (rational)– managerial function
 Reliable, timely info – essential
 MIS – a logical, well-structured method of info
collection, processing, and disseminating to
decision-makers
 Era of liberalization and globalization
 Era of computers and IT
 MIS – nerve center

7. ROLE OF MIS
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 System ensures that an appropriate data is collected
from the various sources, processed, and sent further
to all the needy destination.
 MIS helps in Strategic Planning, Management
Control, Operational Control and Transaction
Processing.
 MIS plays the role of information generation,
communication, problem identification and helps in
the process of decision making

8. Objectives
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 List and describe the classic functions of managers –
planning, organizing, staffing, directing, and
controlling
 Describe the purpose and components of a
management information system (MIS)
 Explain how computer networking and related
software have flattened the classic management
pyramid

9. Objectives
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 Describe how many companies use employees in
task-oriented teams
 Describe the purpose and function of sophisticated
software for top managers
 Explain the problems and solutions related to
managing personal computers
 Explain the concept of total cost of personal
computer ownership

10. Advantages Of MIS
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 Globalisation : It has not only brought the world closer
together ,but it has allowed the worlds economy to
become a single interdependent sysem. This means that
we can bring down barriers of linguistic and geographic
boundaries.
 Communication :With the help of this , communication
has become cheaper , quicker and more efficient.
 Cost effectiveness:It has helped to computerize business
processes thus streamlining businesses to make them
extremely cost effective money making machines.

11. Disadvantages of MIS
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 Lack of Job Security: Industry experts believe that
the internet has made job security a big issue as
technology keeps on changing with each day.
 Dominant Culture: While information technology
may have made the world a global village , it has also
contributed to one culture dominating another
weaker one.
 Privacy: Though IT may have made communication
quicker, easier and more convenient , it has also
brought along privacy issues.

12. MIS As A Career
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 MIS professionals are leaders who initiate ,design and
apply technology to transform business functions and
produce innovative products and services.
 MIS professionals have following career options:
Analyst
 Consultant
 Application Developer
 Data Analyst
 Project Leader

13. Roles Of MIS Professionals
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 MIS as a SYSTEM ANALYST study business problems and
implement systems to solve them.
 MIS as a CONSULTANT analyze problems and change
business processes.
 MIS as a APPLICATION DEVELOPER develop software to
gather and store data
 MIS as a DATA ANALYST extracts and analyzes
organizational data.
 MIS as a PROJECT LEADER organizes a team of analysts
,programmers and others to create an innovative solution.

14. PEOPLE PURSUING MIS DEGREES
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 People pursuing MIS degrees must possess
following traits:
Good problem solving skills
Excellent communication skills
Ability to effectively manage time and resources
Ability to think strategically about technology.

15. New perspective of Information
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 MIS = MI + S
 MIS must provide MI to managers for decision-making
 MI-quality info
Timeliness
Accuracy
Completeness
Adequacy
 MI-a subset of the entire available info

16. MIS FUNCTIONS
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 Data capturing
 Processing of data
 Storage
 Retrieval
 Dissemination of MI – finished product of MIS

17. COMPONENTS OF MIS
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 Input: Data to be arranged
- Sales in units by each salesman for a period.
- Estimated sales in units of competitors.
- Economic condition and trends
 Processor: Classify , Sort , Summarize , calculate
- Conversion of input into outputs
 Output: Arranged Data
- Sale by Product
- Sales by Salesman

18. Managerial Functions
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19. Managerial Functions
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 Planning
 Devise short-range and long-range plans and set goals to help
achieve the plans
 Organizing
 How to use resources
 Staffing
 Directing
 Guiding employees to perform their work
 Controlling
 Monitoring progress towards goals

20. Management Levels
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 High level (strategic)
-Long-range view
-Planning
 Middle level (tactical)
-Carry out the plan
-Assemble the material
1.Hire the resources
2.Organize and staff
 Low level (operational)
-Supervisor
-Directing and controlling

21. Pitfalls of MIS
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 Organization does not have a reliable management
system .
 Organization has not defined its mission clearly.
 Organization’s objectives have not been specified.
 Management lacks interest in MIS development
process and relies solely on MIS development’s
specification.
 MIS development team is incompetent.

22. Role of information in the decision
process
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23. Bibliography
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 Textbook Source
-M.Awadh
 Internet Sources
-wikipedia
-www.mu.ac.in/mis.pdf

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Thanks
Vishal Joshi
+91-9099089387