Microsoft Publisher

1. Working with Pictures

2. Introduction
• Pictures are a great way to add visual interest to your
publication. Depending on the type of publication you're
creating, adding pictures can even be essential. For
instance, you wouldn't create a brochure for a product
without including at least one picture of it. The picture
tools in Publisher 2010 make it easy to incorporate images
into your documents and modify those images in
interesting ways.
• In this lesson, you'll learn how to insert, fit, and format
pictures, including Clip Art. You'll also learn about
preparing your pictures for publication and using other
Office programs to make advanced edits to your pictures.

3. Adding Pictures
• To add a picture to your publication, you can
either insert an image you have saved on your
computer, or choose one from Publisher's
large selection of Clip Art. Once you've added
images, you can then edit them as you wish.

4. To Insert a Picture From a File
1. Select the Insert tab and locate the
Illustrations group.
2. Click the Picture command.

5. To Insert a Picture From a File
3. The Insert Picture dialog box will appear.
Locate and select the picture you would like
to insert, then click Insert.

6. To Insert a Picture From a File
4. The picture will be added to your publication.

7. To Insert Clip Art
1. Select the Insert tab and locate the
Illustrations group.
2. Click the Clip Art command.

8. To Insert Clip Art
3. The Clip Art pane will appear on the
right. Use the search tools to search
for a suitable image.
• Enter keywords in the Search for:
field that are related to the image you
wish to find.
• Click the drop-down arrow in the
Results should be: field, then
deselect any types of media you do
not wish to see.
• If you would like to also search for
Clip Art on Office.com, place a
checkmark next to Include
Office.com content. Otherwise, it will
just search for Clip Art on your
computer.

9. To Insert Clip Art
4. Click Go to begin your
search.
5. Publisher will display pictures
that meet your search terms.
When you've found a picture
you wish to use, click it.

10. To Insert Clip Art
6. The Clip Art will be added to your publication.
* If you can't find Clip Art that suits your needs, you can
also search on the Microsoft Office website by clicking
the Find more at Office.com link at the bottom of the
Clip Art pane.

11. Replacing Existing Pictures
• If you started your publication from a template, it's likely that you'll
want to replace some of the template's pictures with your own. The
Change Picture command lets you insert new pictures in place of
existing ones.
• When you use this command, the new picture will appear in the
location of the original one, with the original picture's formatting
applied.

12. Fitting Pictures in Your Publication
• To get your picture to fit well on the page, you
may have to adjust it by
resizing, cropping, and rearranging it.

13. To Resize a Picture
1. Select the picture.
2. Click one of the corner sizing handles and
drag your mouse until the picture is the
desired size.

14. To Resize a Picture
3. Release your mouse. The picture will be
resized.

15. To Resize a Picture
• If you know exactly how many inches tall and wide you
want your picture to be, you can resize it to those
specifications. Click the Picture Tools Format tab and locate
the Size group. Enter the desired height of your picture in
the top box, and the desired width in the bottom box.

16. To Crop a Picture
1. Select the picture, then click the Picture
Tools Format tab and locate the Crop group.
2. Click the Crop command.

17. To Crop a Picture
3. The black cropping handles will appear. Click
and drag a handle to crop the picture. The areas
that will be cropped will appear to be semitransparent.

18. To Crop a Picture
4. When you are satisfied with the appearance of
your picture, click the Crop command again.
5. The picture will be cropped.

19. Arranging Pictures
• To get your pictures to fit
properly with text and
other objects, you may
have to align them and
adjust their text wrap
settings. The procedures
for doing these things are
identical to the
procedures for working
with shapes and other
objects. To learn how to
arrange and align
pictures, review our
Working With Shapes and
Objects lesson.

20. Modifying Pictures
Brightness and Contrast
• One of the most basic edits you can make to a
picture is modifying its brightness and
contrast. Although these tools are separated
into two commands in Publisher, they are
most effective when used together.

21. To Adjust Brightness and Contrast
1. Select the picture you wish to adjust, then
select the Picture Tools Format tab and
locate the Adjust group.
2. Click the Brightness drop-down command.

22. To Adjust Brightness and Contrast
3. From the drop-down menu that appears, select
the desired brightness. Positive numbers (+) will
make the picture brighter, while negative
numbers (-) will make the picture darker.

23. To Adjust Brightness and Contrast
4. Click the Contrast drop-down command.

24. To Adjust Brightness and Contrast
5. Select the desired
contrast level.
Positive numbers
(+) will create a
greater contrast
between the light
and dark areas of
the picture, while
negative numbers
(-) will reduce the
contrast.

25. To Recolor the Picture
1. Select the picture you wish to recolor, then
select the Picture Tools Format tab and
locate the Adjust group.
2. Click the Recolor drop-down command.

26. To Recolor the Picture
3. From the drop-down menu
that appears, select a
recoloring option, or select
More Variations to see
additional color choices.
4. The picture will be recolored.

27. To Apply a Picture Style
1. Select the picture, then
click the Picture Tools
Format tab and locate
the Picture Styles group.
2. Click the More Picture
Styles drop-down arrow.

28. To Apply a Picture Style
3. A drop-down list of styles will appear. Move
your cursor over the styles to see a live
preview of the style in your publication, then
select the desired style.
4. The style will be applied to the picture.

29. To Add a Caption
1. Select the picture, then click the Picture
Tools Format tab and locate the Picture
Styles group.
2. Click the Caption drop-down command.

30. To Add a Caption
3. A drop-down list of
caption styles will
appear. Move your
cursor over the
caption styles to see a
live preview of the
captions with your
picture, then select
the desired caption
style.

31. To Add a Caption
4. Click the caption text box and type your
caption text.

32. To Restore a Picture to its Original
Appearance
1. Select the picture, then click the Picture Tools
Format tab and locate the Adjust group.
2. Click the Reset Picture command.
3. The picture will be restored to its original
appearance.

33. Additional Formatting Options in
Word and PowerPoint
• If you've worked with pictures in Word or PowerPoint
2010, you probably noticed that Publisher includes only a
fraction of the image editing tools featured in those
programs. If you find yourself reaching the limit of
Publisher's editing capabilities, you may wish to edit your
picture in one of those programs, then insert it back into
your publication.
• While some of these tools are simply better, more complex
versions of features that already exist in Publisher, others
useful tools like image background removal and Artistic
Effects are not present at all in Publisher 2010.

34. Additional Formatting Options in
Word and PowerPoint
• Additional image editing features available in
these programs include:
– More advanced brightness and contrast tools
– A larger selection of recoloring options
– Artistic effects that allow you to apply a number of
filters to your pictures
– Additional cropping options, including the option to
crop your picture into any shape
– A larger and more visually appealing selection of
picture styles
– The ability to capture and modify screenshots

35. Additional Formatting Options in
Word and PowerPoint
• These tools are identical in Word and
PowerPoint, so use the program you feel more
comfortable with. To learn more about these
tools and how to use them, review one of the
following lessons:
– Formatting Pictures in Word
– Formatting Pictures in PowerPoint

36. To Edit Your Pictures in Another
Program
1. Open Microsoft Word or PowerPoint 2010. A
blank document or presentation will be created.
2. Insert the picture you wish to edit into your
blank document or presentation. You can do this
in two ways:
a) Copy the desired picture from your publication and
paste it into the document or presentation.

37. To Edit Your Pictures in Another
Program
b) Use the Picture command to insert the picture.

38. To Edit Your Pictures in Another
Program
3. Use the tools in the Picture Tools Format tab
to modify the picture as desired.

39. To Edit Your Pictures in Another
Program
4. When you are satisfied with
the appearance of your
picture, right-click it and
select Save as Picture...from
the menu that appears.
5. Browse for the desired save
location, then click Save.

40. To Edit Your Pictures in Another
Program
6. Return to your publication in Publisher, then
follow the Insert Picture instructions on page 2
of this lesson to insert the edited picture into
your publication.
* While you could skip steps 4-6 by copying the
picture from Word or PowerPoint, then pasting it
back into your publication, this is not
recommended. Depending on the tools you used to
modify your picture, some of the edits may not be
saved.

41. Preparing Your Pictures for Publication
• Compressing Pictures
You'll need to monitor the file size of publications
that include pictures, especially if you send them
via email. Large, high-resolution pictures can
quickly cause your publication to become too
large, which may make it difficult or impossible to
attach to an email. In addition, cropped areas of
pictures are saved with the publication
by default, which can add to the file size. Publisher
can reduce the file size by compressing
pictures, lowering their resolution, and deleting
cropped areas.

42. To Compress Pictures
1. Select a picture, then click the Picture Tools
Format tab and locate the Adjust group.
2. Click the Compress Pictures command.
3. The Compress Pictures dialog box will
appear. Review the settings in the
Compression Options section. All four
checkboxes should be checked.
4. In the Target Output section, select your
planned method

43. To Compress Pictures
5. Choose whether to compress every picture in
the publication or the selected picture only.
6. When you are satisfied with the publication
settings, click OK. The picture or pictures will be
compressed.

44. Activity 5
1. Create or open a publication.
2. Insert a Clip Art picture. Use the search tools in the
Clip Art pane to find a photograph of a family.
3. Crop the picture, then resize it so that it fits well on
the page.
4. Align the picture to the center of the page.
5. Recolor the picture.
6. Apply a picture style.
7. Add a caption.
8. Compress the picture, then close the publication
without saving.