Overiew of the Executive-in-Residence Program

2. Purpose
The Executives-in-Residence (EIRs) are the highest level of
mentorship available at BC Tech. Stage 2-4 member CEOs
receive a dedicated EIR (at zero cost) to guide them past pitfalls
and toward business excellence; they are the sounding board
that keeps the company on track. The Executives provide high
level, strategic mentorship. They teach ‘how’ but then the CEO
must ‘do’.

3. The Process
1. Complete the Level Set.
2. Once approved, the CEO will pitch during the intake session.
3. Each CEO will receive an email introducing them to their Executive.
4. Begin booking the Executive Sessions.
5. During each session, complete the CEO Worksheet.
6. Monthly (end), complete the Status Update.
7. Complete the Term exactly 3 months after your intake session and
complete the Term Report.
a. Renew for a new term (and request a new Executive) OR
b. Decided not to renew for another term and “Graduate.”

4. The Process Timeline
Month 1
Level Set
Submitted
Month 2 Month 3
Intake Session
Term Complete
(Renew or
Graduate)
1st Tuesday of
the Month
1st Tuesday of
the Month
Executive Sessions

5. Level Set
The Level Set will determine whether the company is
prepared for the program. Our Executives specialize in
growth. The company must be able to implement and
scale the initiatives developed during the sessions.
The level set requests basic business metrics, current
challenges, and desired program outcomes.

6. 5. Positioning Your Business
1. For (target customer)
2. Who (statement of need or
opportunity),
3. (product name) is a (product
category)
4. That (statement of key benefit)
5. Unlike (competing alternative),
6. (product name)(statement of primary
differentiation).
6. Challenges
1. What is your current largest
challenge?
2. What is your 2nd current largest
challenge.
Level Set - Questions
1. The Basics
1. Company Legal Name
2. CEO First Name
3. CEO Email
4. Do you already have a mentor(s)
outside of BC Tech?
2. Product and/or Service Offerings
1. Product and/or Service #1
2. Product #1 Description
3. Product #1 URL
4. Product and/or Service #2
5. Product #2 Description
6. Product #2 URL
3. The Market
1. Total Addressable Market Size
2. Competitors
3. Target Market #1
4. Market Size #1
5. Action Plan #1
6. Target Market #2
7. Market Size #2
8. Action Plan #2
4. Vision, Purpose, Values
1. Vision
2. Purpose
3. Values

7. 7. What do you want out of the
program?
1. What do you want to gain from
the program?
2. Milestone #1
3. Milestone #2
9. 2017 Year-to-Date Business Metrics
1. What’s your 2017 Year-to-Date
Employee count?
2. What’s your 2017 Year-to-Date
Annual Revenue?
3. What’s your 2017 Year-to-Date Equity
Investment?
4. What’s your 2017 Year-to-Date Non-
Dilutive Investment?
5. Cashflow Positive?
6. What’s your Cash Runway?
Level Set - Questions
8. 2016 Business Metrics
1. Were you active in 2016?
2. What was your Employee count at
the end of 2016?
3. What was your Annual Revenue
during 2016?
4. What was your Net Income during
2016?
5. What was your total Equity
Investment during 2016?
6. What was your total Non-Dilutive
Investment during 2016?

8. Intake Sessions
Intake sessions are held on the first Tuesday of every month. Member CEOs are
invited to the session once the level set has been approved. Each member is
assigned a timeslot. The CEO will then privately pitch, in a roundtable format, to
a selection of the Executives-in-Residence.
● 10-minute Pitch
● 5-minute Q&A
● 5-minute Private Deliberation between the Executives.
*Maximum of 5 companies per monthly intake session. If a session is full, the member will attend the next session.

9. Executive Sessions
Executive Sessions are one-on-one, hour long, accomplishment based meetings.
They are the core of the program and where the mentorship takes place. CEO
attendance is mandatory but they may bring members of their team. The CEO
should enter each session with defined challenges and what they want to
accomplish. Before the end of each session, the CEO will complete the CEO
Worksheet. Both parties will agree on deliverables to be completed prior to the
next meeting. Recommended Meeting Breakdown:
● 20 min - Action Item Update & Review
● 20 min - Current Challenge Analysis
● 20 min - Next Steps Discussion & Action Item Assignment

10. CEO Worksheet
In order to determine the value the program is providing, we ask you to update
us on your goals and the deliverables that will cause you to achieve these
goals. BC Tech will not cover the executive’s fee for sessions missing a CEO
Worksheet.
Questions
1. Company Legal Name
2. What are you working on today? What’s your goal?
3. What deliverables are you going to commit to in order to achieve your goal?
4. Is your EIR going to do anything to help you achieve this goal?

11. Monthly Status Update
BC Tech is required to provide basic business metrics for any company serviced
through our programming. We request this data through Monthly Status
Updates. All data is aggregated and anonymized for reporting. No connection
to your company is allowed.
Questions
1. The Basics
1. Company Legal Name
2. What month are you reporting on?
3. How are your Milestones coming
along?
4. Has your EIR helped you hit any
additional significant events?
5. Has your EIR provided you with any
Business Introductions?
2. Business Metrics for the Month
1. Net Employees Hired
2. Monthly Revenue
3. Month-over-Month Growth Rate
4. Equity Investment
5. Non-Dilutive Investment
3. Feedback
1. Feedback on your EIR
2. Feedback on the EIR program

12. Innovation Hub
Suite 101-887 Great Northern Way
Vancouver, BC V5T 4T5
Canada
Locations
All Executive Sessions are to be held at the BC Tech Innovation Hub. If the CEO
is meeting with an AR/VR/MR Executive, the meetings will take place at the the
Cube.
The Cube
Suite 500-329 Railway St
Vancouver, BC V6A 1A4
Canada

13. Remote Executive Sessions
The program is built to reach the entire BC
technology ecosystem. If someone is unable
to geographically attend an Executive session,
they may do so virtually.
BC Tech uses Google Hangouts as the video
calling system. It’s free, easy to use, and
allows for screen sharing.
For Instructions, see Appendix.

14. Term Complete
Each terms begins during the intake session and ends exactly 3 months from
that day. The CEO is to complete the Term Report within a week of the term
completion. Each CEO will decide whether they want to renew for another term
or graduate. There is no limit to how many times a member may renew. If a CEO
wishes to attend another term, they will simply need to complete another Level
Set; the term starts when the Level Set is submitted.
● The intake session is only to be attended once.
● An Level Set is to be completed before every term.

15. 2. Program Feedback
1. Please rate your EIR.
2. Feedback on your EIR.
3. Please rate the EIR program.
4. Feedback on the EIR program.
1. Milestone Update
1. Company Legal Name
2. What’s your current 2017 Year-to-Date Revenue?
3. Did you hit your Milestone #1?
a. Why not?
4. Did you hit your Milestones #2?
a. Why not?
5. Did the Milestones add the intended value?
6. Would you like to immediately begin a new term of the
EIR program?
Term Report - Questions

16. Expectations
1. The member will complete an Executives-in-Residence: Mentee Worksheet during
every Executive session.
2. The member will complete an Executives-in-Residence: Status Report for every
month while in the program, due within the first week of the following month.
3. The member will complete an Executives-in-Residence: Term Report exactly 3
months after the intake session, due within a week of the term's completion.
4. The member commits to providing BC Tech with basic business metrics for the
previous and current calendar years.
5. The member commits to completing all agreed upon action items prior to each
session.
6. The member commits to attending every confirmed session.
7. The member commits to be on-time for every confirmed session.

17. FAQs: 1
● What if I’m not a good fit with my Executive? The value of the program is exemplified when there is a
strong alignment between the CEO and EIR in terms of objectives and values. BC Tech’s role is to ensure
we find the right fit and we can schedule a meeting to handle the issue.
● When should I book a meeting? We recommend bi-weekly to maximize your time with your EIR. 6 one
hour sessions over your 3-month engagement. You should meet again based on the appropriateness due
to action items. Minimum of once a month. Agreement.
● Does the CEO need to be in attendance? Yes. Whomever meets with the Executive is required to have
complete knowledge to answer any question and speak to any process.
● Can I participate in the program if I am not a member of BC Tech? No. BC Tech covers the entire cost of
the program. There is no option to participate if you are a non-member.

18. FAQs: 2
● What if I don’t complete the Action Items? Please contact your Executive and explain why. rescheduled.
● Don’t adhere What happens if I am late to a meeting or do not complete a report on time? For respect to
the Executive’s time, the program has a 3-strike policy. Strike examples: late to a session, failure to notify
the executive of incomplete action items, late reports, etc.
● Do I have to complete the Mentee Worksheet during every meeting? Yes, BC Tech will not cover the
Executive’s fee for any sessions without a Mentee Worksheet attached.

19. FAQs: 3
● Do I have to use Google Hangouts? No. With the Executive’s agreement, you are able to use any video call
system you wish.
● How do I book my Executive Sessions? After the intake session, each CEO will receive an email
introducing them to their Executive Mentor. This email will also contain a booking link.
● What can I discuss during the Executive Session? Anything you wish, regarding the company.

20. programs@wearebctech.com
Apply Now

21. Start a Hangout:
1. On your computer, open a new Chrome tab.
2. To start a Hangout using Hangouts Chrome
extension:
a. At the top right next to the address bar
click the Hangouts extension.
3. To start a Hangout using the Hangouts Chrome
app:
a. In the top-left corner, click the App
Launcher . Or, in the address bar,
enter chrome://apps.
b. Click the Hangouts app .
4. Click the person you want to start a Hangout
with or click New conversation and enter
Official Google Hangouts Instructions
Download Hangouts on Chrome:
1. On your computer, download Hangouts on
Chrome:
a. Download the Hangouts Chrome
extension.
b. Download the Hangouts Chrome app.
2. Click Add to Chrome > Add extension or Add
app
3. The extension or app will automatically open.
Executive Sessions - Remote Instructions