1. •UNIT 1
•PowerPoint Basics
•Trusty Toolbars
•Handy Help
•Techie Terms
•Cool for School

2. Finding the toolbars
The toolbars contain graphically illustrated buttons that you
click to perform specific tasks in a program. PowerPoint has
four main toolbars, which can help you create your
presentations quickly and easily.
The Standard Toolbar is located at the top of the PowerPoint
window, below the menu bar. It has buttons for common
tasks such as saving, printing, checking spelling, and
inserting charts and tables.

3. The Formatting Toolbar is located just below the standard
toolbar. Most of its buttons are for formatting text. Use these
buttons to change the font type or size, make text bold or
italic, indent text, and insert bullets.

5. The Drawing Toolbar is located at the bottom of the
PowerPoint window. It has tools for drawing shapes, adding
lines and curves, and inserting text boxes and WordArt. It
also has buttons for manipulating and formatting the objects
you draw.

6. Moving the toolbars to new locations
All PowerPoint toolbars can be moved or docked to any side of
the PowerPoint window. As well, docked toolbars, including the
Standard Toolbar, the Formatting Toolbar, and the Drawing
Toolbar, can be converted to floating toolbars.
A move handle on the left or top of the toolbar indicate that the
toolbar is docked. A title bar indicates that the toolbar is floating.
Here's how to move one of the
toolbars to a new location:
1. Click the move handle on a
docked toolbar, or click the
title bar on a floating toolbar.
2. Holding down the mouse
button, drag the toolbar to the
new location.

7. Docking a toolbar
Try docking a toolbar to the top of the PowerPoint window.
This will give you more working area on your PowerPoint
window.
1. Click the title bar on the
Common Tasks toolbar.
2. Drag the toolbar upwards, until
the toolbar outline snaps into place
along the edge of the program
window.
If you see move handles on the toolbar, you
know it is successfully docked.

8. Adding and removing toolbars
PowerPoint has several other toolbars to help you
accomplish your tasks.
The Picture Toolbar has several buttons that are useful
when you work with images. There are buttons for
Contrast, Brightness, and Cropping. This toolbar will
automatically appear when you insert clip art or
pictures.

9. The Animation Effects Toolbar has buttons for working
with animations, and the Web Toolbar helps you create
presentations on the Internet. There's also a Reviewing
Toolbar, a WordArt Toolbar, and a Control Box Toolbar.
When you're a more advanced user, you may wish to add
some of these toolbars to your PowerPoint window. Let's
say you want to add the animation effects toolbar. Here's
what you do:
1. Click the View menu, and then
point to Toolbars.
2. In the submenu, click the check box
next to animation effects. An
animation effects toolbar appears in
the PowerPoint window.

10. Removing a toolbar
PowerPoint lets you remove toolbars you don't need. Try
removing the animation effects toolbar you just activated.
1. Click the View menu, and then point to Toolbar
2. In the submenu, click the check box next to animation effects
to deselect it.
The check mark disappears and the animation effects
toolbar is removed from your PowerPoint window.

11. Activating and using the Office Assistant:
The Office Assistant is an animated help system that
answers your questions, and offers tips and helpful
suggestions as you work. The standard Office
Assistant character is Mr. Clipit an animated paperclip
but you can change the Office Assistant's character at
any time.
To activate the Office Assistant, click the Office Assistant
button on the Standard Toolbar.

12. Or click the Help menu, then click Microsoft PowerPoint Help.
The Office Assistant appears, ready to assist you.
Once the Office Assistant is activated, it "observes" your work and
offers tips or suggestions. A yellow bulb above the Office Assistant
indicates that it has a tip.

13. You can ask the Office Assistant to help you perform tasks in
PowerPoint. Lets say you want to find out how to insert a
graphic. Here's what you do:
1. Click the Office Assistant. A
callout appears, asking you
what you want to do.

14. You can ask the Office Assistant to help you perform tasks in
PowerPoint. Let’s say you want to find out how to insert a
graphic. Here's what you do:
2. Type in your request. For
example, type "insert a
graphic". A list of related
help topics will appear.

15. You can ask the Office Assistant to help you perform tasks in
PowerPoint. Lets say you want to find out how to insert a
graphic. Here's what you do:
3. Select a help topic from the
list. (Click See More for more
options.) The help topic is
displayed.

17. Using PowerPoint vocabulary
Here are some terms in PowerPoint 97 that are useful to know.
Slide: An individual screen in a slide show.
Presentation File: The file you save to disk that
contains all the slides, speakers notes, handouts,
etc. that make up your presentation.
Object: Any element that appears on a PowerPoint
slide, such as clip art, text, drawings, charts, sounds,
and video clips. You can refer to a clip art object, a text
object, a title object, a drawing object, etc.

18. Slide Show: A series of slides displayed in sequence. A slide
show can be controlled manually or automatically.
Transition: A special effect used to introduce a slide during a slide
show. For example, you can fade in from black, or dissolve from one
slide to another.

19. UNIT 1
Obviously you're a teacher with a pioneering spirit.
So, no doubt, you'll want to teach your students how
to create multimedia presentations using PowerPoint.
Before you get your students all excited about funky
animations and nifty sound effects, you'll have to
equip them with a few PowerPoint essentials.
First and foremost, you have to talk the talk. Introduce your
students to PowerPoint vocabulary by doing a live
demonstration of all the different terms you will be using.
Explain the difference between a slide and an object. Show
how a transition is a part of a slide show. And just to make
sure everyone is on the same wavelength, follow-up your
demonstration with a worksheet

20. PowerPoint comes with many toolbars-fifteen of them, to be exact.
Don't worry about introducing your students to all of them.
Concentrate on the four main toolbars that appear when you first
open the program.
You might want to consider introducing the toolbars one at a time. To
start, you can hide all of the toolbars. When your students need to
format text or add graphics, show them how to add the appropriate
toolbar and teach them the function of each button.
The toolbar-by-toolbar approach sounds radical, but what better way
to prevent your students from clicking every button in sight. Teaching
PowerPoint one toolbar at a time also keeps your students focused
and gives you a nice, systematic way of introducing the program's
features and functions.

21. Before you introduce the Office Assistant to your students,
consider whether it will be beneficial to them. Will your students be
able to read and comprehend the words in Office Assistant. Can
they navigate through the Help files without your assistance? Do
you have enough class time to let students explore this feature?
Will your students become as addicted to animating with the Office
Assistant as you are?
Note: If you haven't discovered this yet, hold your mouse over the Office Assistant and
click your "right" mouse button. Choose Animate from the pop-up menu and be
prepared for a surprise.
Take the quiz to test
your knowledge!

22. UNIT 1: PowerPoint Basics

23. 1. You know a toolbar is successfully docked
when...
a. it moves to the side of the page.
b. it turns a different color.
c. move handles appear on it.
d. a loud whistling sound comes from your computer speakers.
Click on the correct answer.

24. A toolbar is
successfully docked
when move handles
appear on it.

25. 2. Which toolbar contains buttons to change
the font type, font size, change the text to bold
or italic, indent text, and insert bullets?
a. Common
b. Formatting
c. Task
d. Standard
Click on the correct answer.

26. The Formatting Toolbar has buttons to change the font
type or size, make text bold or italic, indent text, and
insert bullets.

27. 3. What menu do you click on to use the
Microsoft Assistant?
a. View
b. Insert
c. Tool
d. Help
Click on the correct answer.

28. To find the office assistant click on the Help menu,
then click on Microsoft PowerPoint Help

29. 4. What is a special effect used to introduce a
slide during a slide show?
a. Transition
b. Slide
c. Object
d. Presentation

30. A Transition is a special effect used to introduce a slide during
a slide show.

31. 5. The name of the animated help system that
answers your questions and offer tips and
helpful suggestions as you work is called?
a. Go Get’em
b. Office Assistant
c. Office Helper
d. Mr. Clipit
Click on the correct answer.

32. The Office Assistant is an animated help system that answers
your questions, and offers tips and helpful suggestions as you
work.

33. you have successfully completed the Quick Quiz!