Busy executive's ultimate guide to office 365

The Busy Executive’s
Ultimate Guide to
Office 365

“My team is telling me
they need doing business
to be more mobile and
easier. How does moving
business into ‘The Cloud’
help us?”

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IT staff needs to
focus on the
important projects,
instead of the
mundane day to
day support.
We all use many
different devices in
business… Laptops,
tablets,
smartphones
People need to
work together. Even
when they are not
in the same place
More than ever we
want our IT
expenses to be
operating costs, not
capital investments.

THE BUSY EXECUTIVE’S ULTIMATE GUIDE TO OFFICE 365
BRING YOUR OFFICE INTO THE CLOUD WITH OFFICE 365. THERE ARE MANY
WAYS IT WILL HELP YOUR COMPANY AND IMPROVE YOUR BUSINESS.
THE FAMILIAR MICROSOFT BUSINESS TOOLS YOU ALREADY USE ARE NOW
AVAILABLE ONLINE TO LEVERAGE THE POWER OF THE CLOUD.
WHAT IS OFFICE 365?
It’s Office… It’s in the Cloud… It’s on your Devices… AND it’s some much more…
Office 365 is the same Office you already know and use every day. And then some.
Because Office 365 is powered by the cloud, you can get to your applications and files
from virtually anywhere—PC, Mac, and tablets—and they're always up to date. Same
goes for updates to features—you get them automatically. Lots more info here.
Familiar, only better… Get it done, anywhere… More for your money

Why are businesses leaders like you
moving to the cloud?*
• 60% of leaders said the cloud aids in freeing up
their valuable people resources from dealing
with mundane IT tasks to be able to focus on
more valuable strategic tasks
• 93% of leaders indicated cloud technologies
increase productivity outside the office
• 57% cited the cloud as enabling a competitive
advantage for early adopters
*Source: IDC: Successful Cloud Partners 2-13

BE MORE PRODUCTIVE ANYWHERE:
• Anywhere access provides your team with easy access to email, their business
content, and the business-ready tools the already use, designed to work on the
devices they already have.
• Deal with customer requests immediately and provide the best service, from
anywhere.
WORK BETTER TOGETHER:
Use the technology that helps your people work better together:
• Technology that understands and facilitates the social aspect of how people get
things done these days
• Business tools that are built to work together out of the box and help your
team with email, creating and sharing documents, managing projects, and
customer meetings

SIMPLIFY, AND STAY IN CONTROL:
• All the services work with each other out of the box so you can spend less time
integrating solutions and more time working on important projects.
• Data is secure and your systems won’t go down.
GET MORE FOR YOUR INVE$TMENT:
• Every dollar counts. Invest in the best technology to support the growth of your
business.
• Invest in technologies that have the lowest total cost of ownership (TCO) but
also the highest return in end-user productivity.
• Have predictability of your IT cost each month. Easily scale up and down.
• Simplify and automate updates and new deployments. Stay up-to-date to the
latest technologies.

Do you have a mobile workforce? Consider adopting
cloud technology like Office 365. Whether you just have
a few employees who occasionally need to stay at home
or have a company-wide flexible working policy which
encourages working remotely, ensuring that staff can
access Office applications and work from wherever they
are (on whatever device they have available) is
becoming extremely important in today’s connected
world.
Business continuity is enhanced when employees are
able to carry on with their work seamlessly, even if
they’re not at their desk on their regular PC.
WHO NEEDS IT:

Office 365 provides a subscription to the most up-to-date
versions of Microsoft Office software applications (Word,
Excel etc).
If you’re still relying on an old version of Office, you can
now relegate that to the past and bring your business up
to speed with the most innovative Microsoft products.
Imagine being able to get rid of the office network, if you
maintain it purely for the purposes of sharing Office
documents.
You can dump the old network servers (and the associated
costs) as you won’t need them with Office 365.
No more worries about networking and the expense of
updating software as all the latest security patches are
automatically applied.
WHAT DOES IT REPLACE:

HOW DOES OFFICE 365 CHANGE YOUR BUSINESS:
One of the most noticeable ways that adopting Office 365 will bring changes to your business is in
terms of flexibility. Your employees can become unfettered from their desks, and be able to use
multiple workstations and devices.
Flexible working is increasingly becoming an expectation, especially with many younger workers. As
your workforce becomes younger, they are coming to expect more freedom in their jobs with
regards to location of work. Hand in hand with flexible working is the increasing prevalence of Bring
Your Own Device (BYOD) policies amongst forward-thinking organization. BYOD basically enables
employees to use their own computing devices for work. Hosted technologies facilitate this cultural
shift towards less office-based working practices.
Another major advantage of Office 365 lies within its collaborative functionality. Multiple members
of a team can work on a project from various locations, using different operating systems or
devices. It can even be used with many smartphones and there’s also the added benefit of
conferencing software. So, while on the one hand cloud technology can allow people to work
together at a distance, it can help bring teams closer together and integrate their working practices
more easily on the other.
In all, this means increased productivity and less wasted time, which will have a positive impact to
your bottom line.

WHAT ARE THE PROS AND CONS:
PRO CON
 Business-class email and calendaring put
you in sync
 If you think of one, please let us know!
 Work together with online file storage and
sharing
 Online conferencing brings everyone
together
 One familiar experience, even on the go
 Create Office documents from any browser
 Security, compliance, and privacy you can
trust
 Reduced IT costs and frustrations

ABOUT MICROSOFT:
Microsoft is the worldwide leader in software, services, devices and solutions that help small and medium
businesses realize their full potential.
ABOUT MICROSOFT DYNAMICS:
Microsoft Dynamics is a line of business management solutions that automates and streamlines financial,
customer relationship, and supply chain processes in a way that helps you drive business success.
ABOUT SECOND FOUNDATION
Small and medium businesses benefit from Second Foundation’s help to choose and adopt trusted cloud
productivity and business systems to meet clients current and future business needs. The Second Foundation
team knows that having the right technology helps businesses find new sources of revenue, improve customer
satisfaction and retention, reduce operating costs, improve vendor relationships, gain insight to supply
channels, help predict future trends before competitors, and poise organizations for future growth.
Second Foundation provides technology based solutions for companies in professional, business, social an d
financial services, manufacturing, and distribution sectors . The multi-disciplinary team of chartered
accountants, business consultants, project managers, certified developers and technical experts deliver
focused solutions to help propel SMBs to the next level of success. Headquartered in Kitchener, Ontario,
Second Foundation works with clients from their offices across North America.

Contact Second Foundation
sales@second-foundation.com
www.second-foundation.com
Canada: 1.866.565.3797
487 Riverbend Dr., Unit 101,
Kitchener, ON N2K 3S3
US: 1.877.454.5215
3250 West Lake Road, Suite 4
Erie, PA 16505

Busy executive's ultimate guide to office 365

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