BIR Revenue memorandum Circular specifying the procedure in registering manual books of accounts.

1. REPUBLIC OF THE PHILIPPINES
DEPARTMENT OF FINANCE
BUREAU OF INTERNAL REVENUE
November 13, 2008
REVENUE MEMORANDUM CIRCULAR NO. 82 - 2008
SUBJECT : REGISTRATION OF MANUAL BOOKS OF ACCOUNTS
TO : ALL INTERNAL REVENUE OFFICERS AND OTHERS
CONCERNED
It has been observed that the different Revenue District Offices (RDOs) of the
Bureau adopt differing rules and procedures with respect to the registration of the manual
books of accounts. In some RDOs, before a new set of books of accounts is registered,
taxpayers are still required to first present the previously registered books of accounts
regardless of whether or not the pages thereof have all been filled up. On the other hand,
in other districts, a photocopy of the stamped front page of these previously
registered books of accounts is the document being required in order to approve the
registration of the new set of books. Apparently, these differing rules observed by the
RDOs have caused frustration and exasperation to the taxpayers which eventually
resulted to an indifferent attitude towards compliance.
In view of the foregoing misinterpretations on registration procedures, this
Circular is hereby issued to elucidate the proper registration procedures for manual
books of accounts based on the existing provisions in the Bookkeeping Regulations.
The following are the existing rules with respect to the registration of manual
books of accounts:
(1) Manual books of accounts previously registered but whose pages are
not yet fully exhausted can still be used in the succeeding years without the need of
re-registering or re-stamping the same, provided, that the portions pertaining to a
particular year should be properly labeled or marked by taxpayer;
(2) The registration of a new set of manual books of accounts shall only be
at the time when the pages of the previously registered books have all been already
exhausted. This means that it is not necessary for a taxpayer to register a new set
of manual books of accounts each and every year.
(3) The registration deadline of “January 30 of the following year” as
enunciated in RMO 29-2002 applies only to computerized books of accounts and
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2. not to manual books accounts. The “15 days after the end of the calendar year”
deadline under RMC 13-82 refers to loose-leaf bound books of accounts and not to
manual books of accounts;
(4) Newly Registered taxpayers shall present the Manual Books of Accounts
before use to the RDOs where the place of business is located or concerned office under
the Large Taxpayer Service for approval and registration;
(5) Subsidiary manual books of accounts to be used by taxpayers, in addition
to the manual books of accounts, required by the National Internal Revenue Code of 1997
and existing rules, shall likewise be registered before use, following the same rules
abovementioned;
(6) It is to be emphasized that the Taxpayer Service Section (TSS) of the
RDOs or concerned office under Large Taxpayer Service has no authority to examine
whether the previously registered books are complete and/or updated prior to the
approval of the registration.
The aforementioned rules are to be uniformly observed by revenue officers in
charge of registration of manual books of accounts.
All internal revenue officers are hereby enjoined to give this Circular as wide a
publicity as possible.
(Original Signed)
SIXTO S. ESQUIVIAS IV
Commissioner of Internal Revenue
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