Event basic facilitation skills.-Presentation

1. EVENT BASIC
FACILITATION SKILLS
By Baraka Daniel
Coordinator –The Bridge Is Today
Youth Kingdom Ministries
July 2014

2. AFTER THIS TRAINING YOU SHOULD BE ABLE TO:
• Brainstorm on the Event ideas
• Write the concept paper of the event
• Prepare the budget of the event
• Draft the time table of the event
• Fundraise for event
• Event moderation approaches
• Write the event report

3. WHAT IS EVENT?
• What is an event?
• an event is a thing that happens or takes place (a public or social
occasion)
WHY EVENT?
• We want to achieve something desirable within a specific time.
• To mark the beginning/end of something
• It’s human nature to be together(we are social creatures)

4. KEEP IN MIND….!!!!!
• Inspiring people, do ordinary things in an inspiring way.
• Energetic people, do ordinary things in an energetic way.
• Successful people, do ordinary things in a different way ,while
ordinary people do the same things in an ordinary way.
• How you do your things is very important than what you want to
do. Do something to touch people’s heart and to leave a legacy in
your community

5. BRAINSTORMING ON EVENT PREPARATION
• What are your needs during event preparation (necessities)?
• What are your wants during event preparation(desirable things)?
• Who are your main players(key players) during the event?
• Nature(social class) of participants
• how do you intend to reach out to them
• Where and when to conduct the event
• Delivery approach of the intended message to participants
• Evaluation methodologies(Feedback) to be used during and after
event.

6. CONCEPT PAPER OF THE EVENT
• What is a concept?
• Is an abstract idea or mental picture of a group or class of objects,
formed by combining all their aspects.
• In other words a concept paper is a drafted paper that gives an
overview of the event and how it was organized.
• Concept paper acts as a roadmap or a strong glue to the
organizing committee since every one has the mental image.

7. CONTENTS OF CONCEPT PAPER
• Cover page
• Introduction
• Vision of event
• Goal of the event
• Objectives of the event
• Date/Venue and timetable of the event
• Expected outputs.

8. COVER PAGE OF THE CONCEPT PAPER
• The cover page must have
1. YKM logo
2. Title of the event[with name of ministry involved]
3. Location
4. Date and time.
5. Host of the event

9. SAMPLE COVER PAGE

10. INTRODUCTION SECTION
• Provides background information about the participants of the
event

11. EXAMPLE OF INTRODUCTION

12. VISION OF THE EVENT
• Vision, is the whole image of what we want to achieve.
• Visionary(Venither) is on the mission to fulfill the vision of having
a charity organization(mental image). She understands her vision
and she has passion to work on it. She works hard(Perseverance
and persistence ) to reach only one vision(target),she
communicates her vision to the right people,Why? because a lot of
visions have died, because they were shared with the wrong
people.
• Example of Vision Statement
• Our vision is to be the leading charity organization in helping
youth to discover their talents, for their development.

13. GOAL
• GOAL is the aim.
Example of a goal statement
To increase the number of young people who are capable to use
their talents for their development.

14. OBJECTIVES OF THE EVENT
• Objectives is what we want to accomplish.
Example of objectives statements
• To organize youth awareness campaign on talents
• To establish the hub for incubating youthful ideas
• To organize trainings on time management,
• To organize youth development projects, such as
entrepreneurship, leadership programs

15. DATE/VENUE AND TIME TABLE OF THE EVENT

16. EXPECTED OUTPUTS
• What are the values to be delivered/gained at the end of the
event?
• You must have activities which will deliver values, challenge and
inspire participants of the event.
Example of expected outputs statements
After attending the event on Courtship
The following are expected outputs of this event
• Youth will gain basic knowledge on courtship issues and marriage
• Networking among participants of the event
• Establishing the platform to discuss the courtship issues

17. EXAMPLE OF BUDGET

18. THINGS TO REMEMBER
• Consider risks which can be associated with event, and think on
how you can minimize those risks.

19. THANK YOU FOR LISTENING
• “BE THE CHANGE YOU WANT TO SEE IN YKM”