AIMS workshop Case Study 4: Discovery and Access to Hybrid Collections
1. Discovery & Access to Hybrid Collections Erin O’Meara Electronic Records Archivist, UNC-Chapel Hill CREW Workshop - August 23, 2011
2. Case Study John (Yonni) Kenyon Chapman Papers Hybrid collection 15 linear feet including digital media CDs comprising of material from PC, portable hard drive and digital voice recorder Ingesting into repository https://cdr.lib.unc.edu/ Caveat: processing workflows are still in progress Thanksto: Jackie Dean, Manuscripts Processing Coordinator Joyce Chapman, Project Librarian
3. Role of Finding Aid Gateway for discovery with hybrid collections Search engine and intra-repository discovery is still possible Finding aid provides in-situ access to digital materials Consistent with “bucketized” content access (digitized items from collections)
4. Levels of Description Describe down to the lowest level described in the finding aid for the series (e.g. series or folder level description) From that point of description, a URL is embedded to the material housed in the Carolina Digital Repository
6. Restricted Content Finding aid will still provide description but indicate restrictions (e.g. reading room access only, embargoes, etc.) Some users will have login permissions for online access Other institutions have experimented with this (Emory and Harry Ransom Center at UT)
7. Access Control Access control is managed in our digital repository via metadata (within FOXML and Solr) Curator’s Workbench (ingest prep tool) can assign metadata to indicate restrictions down to the file level Roles-based permissions: Admin - (CRUD everywhere) Curator – can have CRU or CRUD for specific collections Patrons – can Read specific collections Public – default for collections. Only open content is available to Read
8. Usability & Perceived Accessibility More work/assessment needed Issues Once the user exits the finding aid, many never come back(issue for both analog and hybrid collections) Displaying context within the repository Managing multiple streams of metadata (finding aid and repository) Does the current model of reading room access work? Is presenting material on a locked-down computer a realistic way for researchers to do their work?
