1. Illinois African American
Coalition for Prevention
FY 2014
Request for Proposals
Community Violence Prevention Program
Youth Employment Program
JOB READINESS TRAINING
1.16.14 Webinar for Applicants
2. Agenda
• Overview of ILAACP and ICJIA
• Job Readiness Training Grant Requirements
• How to Apply
• Job Readiness Training RFP Process
5. Job Readiness Training RFP
The Job Readiness Training (JRT) Grantee will:
• Use a “Training of Trainers” format to deliver the JRT
curriculum
• Provide technical support to those they have trained
• Comply with evaluation and reporting requirements
6. Eligibility
In order to be eligible, applicants must:
• Be a not-for-profit or for-profit organization with
demonstrated capacity to provide job readiness training,
and
• Submit Email of Intent no later than 5pm on Monday,
January 20, 2014.
7. How to Apply
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Deadline: Friday, January 31, 2014 at 5:00pm
Late submissions will not be accepted
Hard copy or faxed submissions will not be accepted
Email all required documents in the format required to:
krauch@ilaacp.org
8. How to Apply
Email the following documents in the formats indicated
below:
Attachment 1 – Applicant checklist with authorized signature (PDF)
Attachment 2 – Cover page (Word)
Attachment 3 – Proposal narrative (Word)
Attachment 4 – Proposal budget (Excel)
Attachment 5 – Letter of determination/affirmation from IRS
documenting tax status dated on or after 11/25/2008 (if applicable)
• Attachment 6 – Certificate of good standing from Illinois Secretary of
State
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9. Cover Page
• Provides basic information about grant and grantee
• The Implementing Agency address must be the physical
address registered with sam.gov
• The Implementing Agency Authorized Official is the
executive director of the agency seeking the grant
• The Program Financial Officer is the chief financial officer of
the agency seeking the grant.
• The Program Agency’s Mailing Address should be the
address to which all grant materials will be mailed.
10. Cover Page
Each Grantee needs a DUNS number, CAGE Code and SAM
expiration date.
• DUNS numbers are acquired from Dun and Bradstreet, Inc.
(www.dunandbradstreet.com) or call 866-705-5711
• CAGE Code and expiration date may be obtained at www.sam.gov
• If your agency’s SAMS registration is not available for public view,
you will be asked to provide a copy of your SAMS registration (if
agency is awarded grant through this proposal).
– The default setting on the SAMS registration is to hide it from public view.
11. Cover Page
• Fiscal Contact Person is the person completing the fiscal
reports
• Program Contact Person is the person responsible for
submitting all grant materials to ILAACP. This is the person
with whom ILAACP will be working and who will be the point
of contact for questions.
• Legislative District for both U.S. Congress and the Illinois
General Assembly are needed and may be obtained here
with 9-digit ZIP code:
http://www.elections.il.gov/DistrictLocator/DistrictOfficialSearchByAddress.aspx
16. Points to Keep in Mind
• Spell out acronyms upon first use.
• Answer all questions.
• In the narrative and the budget, describe your work in a way
that would help people who are unfamiliar understand.
• Do not assume that the reviewer has an understanding of
your agency’s work.
17. Proposal Narrative
Note: See Background section in RFP for a summary of the
problem to be addressed through this grant.
Proposal Narrative Components:
• Agency capacity/experience
• Goals and objectives
• Staffing and management plan
• Implementation schedule
18. Agency Capacity/Experience
Describe your organization’s:
• Mission, purpose and major program activities
• Experience delivering job readiness training and promoting
positive youth development
• Experience providing “train the trainer” models
• Capacity to provide technical support to trainers (i.e.,
through online training)
20. Goals and Objectives
Program objectives:
• Identify specific, measurable, and realistic changes
intended to be caused by the program
• Consist of actions taken to accomplish program goals
• Include benchmark measures used to determine program
outcomes
21. Goals and Objectives
Program objectives:
• Are measureable
• Identify the target of program activity
• Include timeframe for completion
• Indicate an expected direction of change (e.g., increase or
decrease)
22. Goals and Objectives
Two kinds of objectives:
• Process (i.e., steps needed to implement the grant)
• Outcome (i.e., how will program impact be measured)
24. Sample Goal/Objectives
Goal: Provide job readiness training to Instructor/Mentors
• Process Objective – Provide 80 hours of instruction
– Performance Measure: daily attendance records
• Outcome Objective – Applicants demonstrate requisite
knowledge to become instructors
– Performance Measure: Training questionnaire/evaluation
25. Staffing and Management Plan
Should include:
• Plan for managing this grant.
• Staffing plan and major functions of the staff positions
responsible.
• List titles and FTE
• Do not list individual names.
• Primary qualifications of each position. Include job
descriptions.
26. Implementation Schedule
• Complete chart with activity, month begun/completed, and
job title responsible.
• Add additional rows as necessary.
• Example:
Activity
Month Begun
Month
Completed
Position
Responsible
Hire 2 trainers
March 1, 2014 April 1, 2014
Executive
Director
Deliver training
May 1, 2014
Trainers
If ongoing,
how often
June 15, 2014
Weekly
28. Budget/Budget Narrative
Excel file to be completed by the grantee
Budget lists, by category, the costs for goods and services.
Round cost estimates to the nearest dollar.
Complete all three tabs: B1, Budget Detail, and Fringe Benefit.
Budget narrative details, by category, how goods and services are
necessary for the program and will be used to support the
program, along with any necessary calculations.
• Items and figures in the budget and budget narrative MUST
match.
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29. Cost Allowability
Program costs must be:
• Necessary and reasonable for the performance of the
project
• Incurred during the grant period of performance (pre-pay
not allowable)
• Allocable to this project only
• Permissible under state and federal laws and regulations
• Not result in profit
• Adequately documented
30. Unallowable Costs
This is a representative, not exhaustive list:
• Lease of implementing agency-owned equipment
• Rent of agency-owned space
• Interest
• Costs incurred before or after the period of performance
(grant period is March 3 – July 15, 2014)
• Fundraising
• Lobbying
• Supplanting
31. Personnel Services
• Maximum allowable salary:
– Formula = Annual salary 12 x # of months on the program x
percentage of time on the program.
– Formula = Hourly rate x # of hours per month x # of months on the
program.
• Budget Narrative:
– Describe the position’s responsibilities and how the position will
benefit the grant program.
– Reference fringe benefit worksheet.
– Attach job descriptions to the narrative
– Please do not submit resumes.
32. Equipment vs. Commodities
• Equipment usually has a useful life of one year or more.
Examples include:
– Computers
– Office furniture
• Commodities are usually consumed in less than one year.
Examples include:
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Paper
Pens
Postage
Printing and copying supplies
33. Equipment
• Budget:
– List the item, quantity, and amounts paid.
• Budget Narrative:
– Describe how the equipment item is necessary for the success of
the grant program.
– List how costs were calculated.
– Pro-rate if necessary.
– List the process used in determining equipment cost.
34. Commodities
• Budget:
– Separate commodities by use type.
– List unit cost on a monthly basis.
• Budget Narrative:
– Describe how the commodities are necessary for the success of the
grant program.
– List how costs were calculated.
– Pro-rate if necessary.
35. Travel Budget
• Budget:
– List travel according to purpose.
– Costs must be projected at state rate ($.56/mile) or lower.
– Mileage is reimbursable only when a personal vehicle is used.
• Budget Narrative:
– Itemize each travel expense by purpose and type; explain travel need.
– List on-going local travel costs on a monthly basis.
– Travel reimbursement rates can be found at:
http://www2.illinois.gov/cms/employees/travel/pages/travelreimbursement.aspx
– Travel rules/regulations set by Illinois Travel Regulation Council:
http://www2.illinois.gov/cms/employees/travel/pages/travelcouncilrules.aspx
36. Contractual
• Budget:
– List type of contractual position or product.
– Itemize costs. If a portion is allocated to grant, list percentage and rate
used.
– Salaries for independent contractors can include fringe in total cost
• Budget Narrative:
– Describe the type of service or product to be contracted and how it is
necessary to the success of the program.
– Describe how costs were calculated.
– If only a portion of costs are allocated to the grant (i.e., percent of
square footage), describe how pro-rated share was determined.
38. Proposal Selection Process
• ILAACP reviews and scores proposals
• ILAACP may reduce or eliminate budget line items if not
allowed
• ILAACP reserves the right to reject proposals deemed
unsatisfactory
• ILAACP reserves the right to request applicants resubmit
amended proposals
• Awards will be announced by February 21, 2014
