In many organizations, managers can spend over 50% of their working hours at meetings. If the majority of our "standard" working hours are in meetings, it's important to optimize them so that they're as effective as possible. In this presentation, I do a lit review of a number of Harvard Business Review articles on the topic and show how the takeaways can help provide a framework for effective meetings.

1. Make Meetings Matter
Jonathan Wilson

2. Kick Off Questions
Have you ever been in
an ineffective meeting?
How did you feel after?
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3. Presentation Goal
The goal of this presentation is to share
meeting best practices and takeaways
derived after reviewing 10 articles,
blogs, and case studies from HBR.
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4. Presentation Agenda
• Before the meeting starts
• During the meeting
• After the meeting
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5. Pre Meeting
Before the Meeting Starts

6. Determine Meeting Appropriateness
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https://hbr.org/2015/03/do-you-really-need-to-hold-that-meeting

7. Designing an Effective Agenda
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“How to Design an Agenda for an Effective Meeting” - HBR
• Note the meeting’s outcome goal: update, seek
input, make a final decision
• List agenda questions the teams needs to answer
• Add time parameters to each topic
• Specify attendees (mental math meeting cost)
• Specify how team members should prepare
• Provide essential prep work
• Supply relevant information prior to meeting

8. https://hbr.org/2015/03/how-to-design-an-agenda-for-an-effective-meeting

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10. During Meeting
Jonathan Wilson

11. How to Design a Meeting –
Establish Responsibilities
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• Specify team member roles, for example:
– Whip
• Set up each conversation
• Manage the conversation rigorously
– Time, tangents, tabling
– Encourage clash of ideas
– Minimize clash of personalities
• Close the conversation
– Confirm completeness, alignment
– Clarity on next steps
– Awareness of value created
– Agenda owner
– Decision makers

12. End / Post Meeting
Jonathan Wilson

13. How to Design a Meeting –
The Final 5 minutes
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• List Successes
– What did we accomplish
– Any new changes we made to structure that helped us?
• List areas of improvements
– Where did we flounder?
– What can we do better next time
• Send Meeting Notes to attendees

14. Appendix
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“How to Design an Agenda for an Effective Meeting” - HBR

15. Questions / Comments
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