Making Meetings Matter
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In many organizations, managers can spend over 50% of their working hours at meetings. If the majority of our "standard" working hours are in meetings, it's important to optimize them so that they're as effective as possible. In this presentation, I do a lit review of a number of Harvard Business Review articles on the topic and show how the takeaways can help provide a framework for effective meetings.
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Making Meetings Matter
- 1. Make Meetings Matter Jonathan Wilson
- 2. Kick Off Questions Have you ever been in an ineffective meeting? How did you feel after? 2
- 3. Presentation Goal The goal of this presentation is to share meeting best practices and takeaways derived after reviewing 10 articles, blogs, and case studies from HBR. 3
- 4. Presentation Agenda • Before the meeting starts • During the meeting • After the meeting 4
- 5. Pre Meeting Before the Meeting Starts
- 6. Determine Meeting Appropriateness 6 https://hbr.org/2015/03/do-you-really-need-to-hold-that-meeting
- 7. Designing an Effective Agenda 7 “How to Design an Agenda for an Effective Meeting” - HBR • Note the meeting’s outcome goal: update, seek input, make a final decision • List agenda questions the teams needs to answer • Add time parameters to each topic • Specify attendees (mental math meeting cost) • Specify how team members should prepare • Provide essential prep work • Supply relevant information prior to meeting
- 9. 9
- 11. How to Design a Meeting – Establish Responsibilities 11 • Specify team member roles, for example: – Whip • Set up each conversation • Manage the conversation rigorously – Time, tangents, tabling – Encourage clash of ideas – Minimize clash of personalities • Close the conversation – Confirm completeness, alignment – Clarity on next steps – Awareness of value created – Agenda owner – Decision makers
- 12. End / Post Meeting Jonathan Wilson
- 13. How to Design a Meeting – The Final 5 minutes 13 • List Successes – What did we accomplish – Any new changes we made to structure that helped us? • List areas of improvements – Where did we flounder? – What can we do better next time • Send Meeting Notes to attendees
- 14. Appendix 14 “How to Design an Agenda for an Effective Meeting” - HBR
Notes de l'éditeur
- If yes How do you feel coming out of those meetings How much time is spent in post-meeting conversations and clarification loops and unecessary escalations, et cetera
- Have I though through this situation?
- Compare mental math to importance of topic