This document provides information on different types of letters, including their formats, components, and purposes. It discusses introductory components common to most letters such as headings, addresses, salutations, complimentary closes, and signatures. It also covers social letters, friendly letters, business letters, invitation letters, letters of application, official letters, and letters to newspapers. For each letter type, examples of their typical structure and contents are given.

2. 2
TOPIC
Letter Writing:
PRESENTED BY :
USMAN IDREES
WAQAR HASSAN
HAIDER MEHBOOB
ABUZAR IQBAL

3. CONTENTS
• INTRODUCATION
• FORMAT
• CLASSIFICATION
• SOCIAL LETTER
• FRIENDLY LETTER
• BUSINESS LETTER
• LETTER OF APPLICATION
• LETTER NEWSPAPER

4. 4
Definition of “Letter”
Letter
“A written or printed communication
directed to a person or organization.”

5. Introductory Components of a Letter

6. • Personal Address
– Street address
– City
– State
– Zip Code
• Company Address
– Company’s name
– Street address
– City
– State
– Zip Code

7. • Full Calendar Date
– May 31,2009
– 31May 2009
• 2-4 spaces

8. • Address of the reader
– Reader’s Name
– Reader’s Title
– Company Name
– Company Street
Address
– Company City
– Company State
– Company Zip Code
• 2-4 spaces

9. • IF you know the reader’s
name, salutation will be
– First / Last Name
– Followed by Colon
– For example
• Dear Mr. Smith:
• Dear Ms. Jones:
• Dear Miss / Mrs. Jones:
• Dear Chris Evans:
• OTHERWISE
– Use title
• Dear Vice President:
– Use department’s name
• Accounting Department:
• 2 spaces

10. • Includes
– Introductory Paragraph
– Discussion Paragraph
– Concluding Paragraph
• 2 spaces below salutation
• 2 spaces b/w paragraphs

11. • Place a comma after
complimentary close
• Preferred close is
Sincerely,
• 2 spaces below body

12. • Sign your name legibly

13. • Type your name
• Mention your title
(Optional)
• 4 spaces below
complimentary close

14. Letter Formats
Full-block format
– All text typed on left
margin
– Spaces between
paragraphs

15. Letter Formats
• Simplified format
– Same as full block
format except
• No Salutations
• Subject Line introduced
• No Complimentary
Close

16. CLASSIFICATION OF LETTER
Classficat
ion
Formal Informal

17. FORMAL LETTERS

18. Formal Letter
• A formal letter is a letter written to a business, a
college, or any professional that are not considered
friends or family.
Name Address Phone number Email
Example of layout:
Dear (Name),
(Body of letter)
Sincerely, (Name) (Sign in pen under typed name)

19. SAMPLES

20. INFORMAL LETTERS

21. Informal letter
• An informal letter is a letter you would
write to a friend of family member. It
doesn't necessarily need a format, but
there is a standard.
Example of layout:
Dear (Name),
Body of letter
Sincerely, (Name)

22. Format
Explanation
Address
· The writer’s address is written at the top right-hand corner
· For example:
25, Jalan Tebing 8/8,
Seksyen 8,
40000 Shah Alam,
Selangor Darul Ehsan.
Date
· Written below the address.
For example: 6 June 2011 For example: 6 June 2011
The format of writing an informal letter

23. SOCIAL LETTERS

24. Social letters
Between friends and relatives, to promote
communication and enhance friendship.

25. The structure of a social letter
• Headings: the writer’s address and the date
• Inside Address: the receiver’s name and
address
• Salutation: complimentary greeting as Dear John
• Body of the Letter: introduction, purpose
(matter) and conclusion
• Complimentary close: Sincerely yours, etc.
• Signature: Your full name, Christian name or
a nickname
• Postscripts (P.S.): supplemented information

26. ①Headings
② Salutation,
③ Body of Letter
------------------------ --------------------------------------
---------------------------------------------------------------------
----------------------------
④ Complementary
Close
⑤ Signature

28. heading
311 East College Street
Stanley, N.C. 28164
August 15, 2004
greetingDear Phil,
How has your summer been? Not too hot I hope. Did you get to visit
your grandparents? Did you go on your trip to Toronto as you had hoped? They
say Toronto is a beautiful city.
This is my second season at Camp Bellaire. I just passed my
swimming test. Now I can swim out to the raft and also use the boats. To pass I
had to jump into the water with my clothes on (as if I had just fallen out of a
boat). Then I had to take them off down to my trunks, even my shoes and
socks, and finally swim back to shore. It was tough, but I did it!
I’m looking forward to seeing you soon. There is lots of news to catch
up on!
body
Your friend,
Mike
closing
signature

29. INVITATION LETTERS

30. What is an Invitation Letter?
• An invitation is a request to attend an event. It
could be an invitation to a barbecue, a night at
the theater, a birthday or anniversary party, a
housewarming, or a wedding.
• It could be a formal event or a casual one, even
a religious event.

31. Sample of Formal Invitation Letter
Twila Lockard Davis and Gladys Lockard
invite you to an
Open House
celebrating the fiftieth wedding anniversary of our
parents,
Thomas and Susannah Lockard
Saturday, May 25th, 2002
from 3:00 to 5:00 p.m.
at the home of
Dr. and Mrs. David Hasbro
4776 Wailing Wind Dr.
Indiana, Pennsylvania
Please no presents, just your presence!

32. A Sample Informal Invitation Letter
Dear Dr. and Mrs. Davidson,
We will be celebrating Paula and Steve’s thirtieth
year of ministry with a dinner at the Floribunda
Commons Restaurant, Saturday, November 29th,
at 8:00 p.m. Please let us know by
Monday the 24th if you can join us on this happy
occasion.
With love,
Armineh Izadi

33. BUSINESS LETTERS

34. What is a Business Letter?
• A business letter is a letter written in formal
language, usually used when writing from one
business organization to another, or for
correspondence between such organizations
and their customers, clients and other external
parties.

35. Writing a Business Letter
• A formal business letter usually consists of six
parts:
 Heading,
 Inside address,
 Salutation,
 Body,
 Close,
 Signature
 Sometimes, notations are included, but they are
optional.

36. LETTER OF APPLICATION

37. Format
26 Brookbank Road,
Chalkside,
Surrey SN 5 3BQ
The Managing Director, (sender’s address)
Sinton Experts LTD,
3 Castle Chmabers,
Chalkside,
Surrey.
(recipient’s address)
December, 10th 2012
(date)
Dear Sir, (salutation)

38. OFFICIAL LETTERS
Official Letters also called Formal Letters

39. 45 Orange Close
West Burnham
West Yorkshire
23rd March 2000
The Manager
Barclay Building Society
Long Street
West Hartlepool
Dear Sir
Thank you for your letter dated 15th March.
I am afraid I cannot agree with your letter. I have studied my bank statement
and still cannot find the charges you say are outstanding.
This is the third letter I have sent and if no action is taken within the next five
days I will contact my solicitor.
I hope this matter can be settled as soon as possible.
Yours faithfully
(Ann Angry)
ADDRESSES
AND DATE
Space for signature but write or type your
name clearly underneath

40. LETTERS OF NEWSPAPER
A written report and analysis of the news,
often providing forecasts, typically directed
at a special audience, as business people,
and mailed to subscribers: a stock-market
newsletter.

41. Perera No. 2, 1st Lane,
ABC
Aug 21, 2013
To,
The Editor,
The Indian Express,
ABC-62.
Dear Sir,
With due respect, I wish to draw kind attention of the concerned authority and general public
through your esteemed daily, towards increasing incidents of road accidents. Road accidents are
a frequent feature of newspapers. Road accidents are on a rise especially in big cities.
Persons sitting on steering do not have control over it. They do not have any regard for the
traffic rules. Over-speeding, jumping red lights, overtaking from wrong side are common place. In
most of the cases they escape unpunished due to their social status and corrupt bureaucracy.
Every year, large numbers of people die in road accidents. It is one of the biggest reasons of
unnatural deaths in India. In the past fifty years, more persons succumbed to death due to road
accidents than in wars with our enemy countries. So the time has come to develop a movement
against reckless driving.
I hope, civic authorities and civilized people will pay heed to my prayer.
Yours faithfully,
XYZ