5. #spsla @tweetraw
Outlook connects directly to many SharePoint lists
and libraries
Content is download and stored in a PST file
Offline access
Two-way synchronization is supported
7. #spsla @tweetraw
A SharePoint calendar works the same as with
all Outlook calendars
Side by side, overlay views supported
Single events can be downloaded as .ics file
and added to a personal calendar
Events are displayed in correct time zone
Calendar overlay
11. #spsla @tweetraw
Document libraries
Preview pane
Be careful with large libraries
In SharePoint 2013 – use site mailboxes instead
Discussion boards
Consolidate and manage all SharePoint alerts
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As an Exchange admin, you may need to restrict the
use of PST files
Use a GPO to enforce the “Only Sharing-Exclusive
PSTs” setting
[HKCUUsersSoftwarePoliciesMicrosoftoffice14.0
outlook] *
"DisablePST"=dword:00000002
Allows SharePoint to use a PST but prevents user
from creating one
* Adjust this number based on Office version
14. #spsla @tweetraw
Used for SharePoint alerts, task notifications,
dead site cleanup, et al
Configure SharePoint with SMTP host
SMTP host can be load balanced
Careful: SharePoint is unable to authenticate
Install SMTP Server locally and configure message
forwarding with
authentication
15. #spsla @tweetraw
Set at farm or web-application level
Configured automatically in SharePoint Online
16. #spsla @tweetraw
Many SharePoint lists can receive email messages
Useful where site mailboxes are not an option
Some use cases
Store incoming resumes in document library
Capture threads in discussion board
Include SharePoint calendars on meeting invites
Archive message records in SharePoint
Not supported in SharePoint Online (use site
mailboxes)
17. #spsla @tweetraw
1. Enable incoming email in SharePoint
2. Install SMTP service on SharePoint server
3. Configure send connector in Exchange to
forward messages to SharePoint
4. Specify which lists and libraries are email enabled
22. #spsla @tweetraw
Integration between SharePoint and Exchange is
limited
SharePoint Collaboration from Outlook is hard
Emailing attachments – how to solve this?
Private emails are not available to all team members
23. #spsla @tweetraw
Once deployed and initialized, a mailbox is created for
that web site
All members and owners are given access to mailbox
Mailbox automatically appears in Outlook
Documents are kept in SharePoint
Messages are kept in Exchange
Security & lifecycle is managed from SP and synched
with Exchange
26. #spsla @tweetraw
1. User opens doc
in Outlook
2. Outlook passes
URL of doc to
right client app
http://acme.sharepoint.com/docs/File.pptx
3. Office Doc Cache
takes URL and checks
if a offline copy exists
or whether to
connect to server
Synced
offline
Recently
Cached
On Server
4. Doc is opened. Client
application works directly
against SharePoint doc.
App never realizes doc
was opened via Site
Mailbox link
27. #spsla @tweetraw
Office 365
For new tenants, Exchange and SharePoint are already
configured
Just install the Site Mailbox app
On Premises
Requires SharePoint 2013 & Exchange 2013
Outlook 2013 is required
28. #spsla @tweetraw
Prerequisites
User Profile service app with sync
App management service app (for Site Mailbox app)
EWS version 15.0.516.25 or above (http://bit.ly/ViRBTd)
installed on SharePoint Server WFEs
SSL is required and must be on default zone of web
app(s) where site mailboxes will be used
Configure S2S auth between SharePoint and
Exchange
See http://bit.ly/17KpiVS and http://bit.ly/UQnoeu
THIS SHOULD BE YOUR SECOND TO LAST SLIDE – Encourage everyone to attend and remind them that the Daily Pint is just a few blocks up Pico from SMC (North East)
THIS SHOULD BE YOUR LAST SLIDE – Please ensure to leave this on as people are walking out and you’re wrapping things up. Thanks so much!
