Module 1 APA Style

Prepared by Dr. Andree Swanson, EdD, MHR, MAOM
Copyright © AC Swanson Group 2009-2013
Image(s) from Microsoft Clip Art.

1. APA Style – Where do I
turn for information?
2. In-text citations
3. Paraphrasing
4. Peer-reviewed articles
5. Academic writing
 Any questions?
Copyright © AC Swanson Group 2009-2013 Image(s) from Microsoft Clip Art.

3
Module One – APA StyleModule One – APA Style

APA Style – Where do I turn for information?
Basic Formatting for an APA Essay
4Copyright © AC Swanson Group 2009-2013

Question:
Where do you turn if you need assistance creating APA
references?
Answer:
This PowerPoint, books, and websites are available.
5Copyright © AC Swanson Group 2009-2013 Image(s) from Microsoft Clip Art.

 Recommend this book for
graduate-level students
 For ALL students,
recommend bookmarking
this site
 www.apastyle.org

 On this website, you
will find links to:
 Facebook
 Twitter
 APA Style Blog
7
Connect with
APA and learn
more about the
APA style
through social
media.

 Recommend this book for students
at:
 Community colleges
 Technical and Business schools
 Undergraduate distance learners
 Also recommend this for graduate
students, but cross-reference this
with APA Publication Manual

Question:
What format should I use?
Answer:
See the next few slides for your answer.

 Spacing
 Double-spaced
throughout the
paper
 No additional blank
lines between
paragraphs
 Font – 12 point
 Courier
 Times New Roman
 Margins
 1” all around

 Creating the running head and
page number in Microsoft Word
2007
 Click on the Insert tab.
 Click on Header in the Header
& Footer bar.
 Choose the Blank (Three
Columns) header.
 Right click on the middle
header "Type Text" and click
Delete.
 In the left-hand column of the
header, type in the words Running
head and then a colon (:), then
type in your running read in all
caps.
 In the right-hand column, insert
the page number with no other
information (page, p., etc.) by click
on the page number button
(upper-left on the screen) and
choosing Current Position and then
Plain Number.
11
See sample
on next page

Question:
How do you handle quotations?
Answer:
Here’s some guidance.

 Quote less than 40 words?
 Use quotation marks
 Note the placement of the period at the end of the
sentence…after the parentheses
 The citation is part of the sentence.
Example
“Three Irish Setters roam the neighborhood at night”
(Swanson, 2013, p. 134).

 Have a quote in the middle of your sentence?
 Use quotation marks.
 Cite the source within the sentence immediately
after the quote.
Example
Before the rain begins, “Kingston, the dog, can tell
when there is a storm around” (Swanson, 2013, p. 22)
further substantiating that dogs are affected by
weather.

 Placement of the period seems to always be a point of
confusion.
 In APA style, the period goes to the right of the parentheses.
 The page number is NOT part of the quote, but is part of the
sentence.
Example
Swanson (2004) stated, “Three Irish Setters roam
the neighborhood at night” (p. 134).

 Indent to .5” on the left margin.
 Continue to double space the quote.
 Do not place the citation within the sentence(s).
 Cite the source after the sentence immediately after
the quote.
Example
Nitko (2011) stated:
A teacher must make many decisions. Making good decisions in the
classroom, however, requires more than good judgment or years of
experience. Successful teachers obtain information about their
students from high-quality assessments. (p. 3)
17
See sample
on next pageCopyright © AC Swanson Group 2009-2013

 “APA’s in-text citations
provide at least the
author’s last name and
the year of
publication.”
 “For direct quotations
and some paraphrases,
a page number is given
as well.”
 “The guidelines
presented here are
consistent with advice
given in the Publication
Manual of the American
Psychological
Association, 6th ed.
(2010).”
19(“APA in-text citations,” 2011)Copyright © AC Swanson Group 2009-2013

 “APA style requires the use
of the past tense or the
present perfect tense in
signal phrases introducing
cited material…”
 Swanson (2011)
reported…
 Swanson (2011) has
argued…
20(“APA in-text citations,” 2011)

HACKER & FISTER HANDBOOK
 http://bcs.bedfordstmartins.com/resdoc5
e/RES5e_ch06_o.html
PURDUE ONLINE WRITING LAB
21
 http://owl.english.purdue.edu/owl/resou
rce/560/02/
If URLs do not work, copy and paste into a new browser.

 Notify reader of two items:
 Author’s last name
(or title of article if no author),
 Year of publication.
Example
The large dogs are out at night (Swanson, 2011).

 After the essay is done…at the
end of the text…
 Select a Page Break
 Center the word –
▪ Reference (if only one
listing)
▪ References (if more than
one)
 Insert a manual page break
 Click where you want to start a
new page.
 On the Insert tab, in the Pages
group, click Page Break.

 Use a hanging indent to format each reference
 Position the insertion point in the paragraph in
which you want the hanging indent.
 Display the Paragraph dialog box.
 Select Hanging.
 Click on OK.

Question:
How do you know when to cite or if it is considered
common knowledge?
Answer:

 …”if you find the same
information
undocumented in at
least five credible
sources.”
 When in doubt, cite.
 Better to cite than to not
cite.
 When presenting a
summary of course
material, ensure to cite the
author of the textbook for
the course.
29(The OWL at Purdue, 2011)Copyright © AC Swanson Group 2009-2013

Question:
How do we present Appendices,Tables and Figures?
Answer:

 Type the word, Appendix, in upper and lower case
with the identifying capital letters (A, B,) at the top
of the page.
 Appendix contains detailed info that would be
distracting to read in the text
 Content must be discussed in text.
 Example:
 Survey questions

 Table usually presents quantitative data
 Must be discussed in text
 Appears on the same page as discussed for reader
ease
 Everything is double spaced
 Number all tables with Arabic numbers (1,2,3),
double space and then clear title.
 Clarify where the copied table originated.
Example that goes above your table:
 Table 1 Analysis of Variance

 Each figure is numbered consecutively in the order
in which they are first mentioned in the text.
 Figures are photographs, drawings or non-
quantitative data.
 Each figure must have a caption and is located at
the top left.
 Example:
Figure 1. Gender Differences

 Title page with running head, title, your name, and
school name
 Abstract if required by instructor
 Text pages
 Reference page(s)
 Appendices
 Tables
 Figures

 Not double-spaced
 Justified text
 References flush left for first line and never use
author’s first name, only initials
 Reference page not alphabetized
 An anonymous author is listed
 Incorrect APA citations

 Remember the purpose of citations and
references is to point out to your reader the
source of this information.
 Doing this adds credibility and strength to
your writing.

 Please contact your Instructor

Module 1 APA Style

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